☛ Note: Filers should never transmit anything to IRS/MCC as a “Replacement” file unless…

System indicates the file is bad.

.07 The TCC in the Transmitter “T” Record must be the TCC used to transmit the file; otherwise, the file will be considered an error.

Sec. 6. PIN Requirements

.01 The Form 4804 is not required for electronic files. The user will be prompted to create a PIN consisting of 10 numerics when establishing their initial logon name and password.

.02 Filers must provide some on-line information, such as, company name, contact person and telephone number, before establishing their PIN number.

.03 The PIN is required each time a file is sent electronically and is permission to release the file. An authorized agent may enter their PIN, however, the payer is responsible for the accuracy of the returns. The payer will be liable for penalties for failure to comply with filing requirements. If you forget your PIN, please call toll-free 1–866–455–7438 for assistance.

.04 If the file is good, it is released for mainline processing 10 calendar days from receipt. Contact us toll-free 1–866–455–7438 within this 10-day period if there is a reason the file should not be released for further processing. If the file is bad, normal replacement procedures are followed.

Sec. 7. Electronic Filing Specifications

.01 The FIRE System is designed exclusively for the filing of Forms 1042–S, 1098, 1099, 5498, 8027, W–2G and W–4. .02 A transmitter must have a TCC before a file can be transmitted. A TCC assigned for magnetic media filing, should also be used for electronic filing.

.03 The results of the electronic transmission will be available in the File Status area of the FIRE System within 1-2 business days. It is the filer’s responsibility to dial back to verify the acceptability of files submitted by checking the File Status area of the system. Forms 1042–S, 8027 and W–4 require a longer processing time.

.04 Connect to the FIRE System by dialing 304–262–2400 . This number supports analog connections from 1200bps to 56Kbps or ISDN BRI 128Kbps. The system can be accessed via Dial-up network/web browser (see Part B, Sec. 8) or communications software such as Hyperterminal, Procomm, PCAnywhere or other VT100 emulation products (see Part B, Sec.9). The Dial-up network/ web browser (point-to-point) will provide an Internet-like look, however, it is not the Internet.

June 24, 2002 1226 2002–25 I.R.B.

Sec. 8. Dial-up Network/Browser Specifications (Web Interface)

.01 The following are some general instructions (many of these may already be set by default in your software):

Dial-up network settings:

(a) Set dial-up server type to PPP (b) Set network protocol to TCP/IP (c) Disable software compression (d) Windows NT - Disable PPP-LCP extensions by clicking the ‘More’ option on the ‘Dial’ screen, then click on ‘Edit

entry and modem properties’ and the Server folder. (e) Windows 2000 and XP — Disable the LCP extension by going to your Dial-up Networking Properties, Networking and

Settings. Browser settings:

(a) Browser must be capable of file uploads ( i.e., Internet Explorer 4.0, Netscape 2.0 or higher) (b) Enter the URL address of http://10.225.224.2 after you have connected via dial-up. (Remember, this is a point-to-point

connection, not the Internet.) .02 Before dialing have your TCC and EIN available. .03 Due to the large number of communication products available, it is impossible to provide specific information on all

software/hardware configurations. However, since most filers use Windows 95, 98, NT, 2000 or ME software (more current versions are similar), the following instructions are geared toward those products: