San Rafael Municipal Code Ch. 2.28 Presentation and Payment of Claims Against the City

All claims and demands against the city shall be in writing and shall set forth in detail the reason for which the claim or demand is presented. If the claim is for materials or supplies, it shall be accompanied by a written voucher signed by the person ordering the materials or supplies for which the claim or demand is made, and the departmental head of the department for which it was purchased.

(Ord. 896 § 1 (part), 1968).

All claims and demands against the city shall be filed with and audited by the director of administrative services, who shall then present them to the city manager for his approval or rejection.

(Ord. 1702 § 3, 1996; Ord. 1108 § 2 (part), 1973: Ord. 896 § 1 (part), 1968).

All demands and claims presented to the city manager may be submitted separately, or a register of audited demands may be submitted for approval or rejection, and they shall have attached thereto the affidavit of the officer submitting the demands certifying as to the accuracy of the demands and the availability of funds for payment thereof.

(Ord. 1108 § 2 (part), 1973: Ord. 896 § 1 (part), 1968).

Upon allowing a demand or approving a register of audited demands, the mayor shall draw a warrant or warrants upon the city treasurer specifying the purpose for which drawn and the fund from which payment is to be made. The city manager shall countersign the warrant. In his absence, the assistant city manager shall countersign the warrant. The city council, by ordinance or resolution, may prescribe an alternate method of drawing warrants and checks; provided, however, that the method shall require the manual signature of at least one municipal officer who has executed an official bond to the city covering the faithful performance by such officer of the duties of his office.

(Ord. 1048 § 1, 1972: Ord. 896 § 1 (part), 1968).

Salaries and wages shall be paid in accordance with the following:

(1) Time and Method. The time and method of paying salaries and wages of city officers and employees shall be as prescribed by resolution of the city council.

(2) Certification of Payrolls. Department heads shall certify or approve departmental payrolls or attendance records for employees in their departments. The director of finance shall certify or approve payrolls or attendance records of other officers and employees.

(3) Payroll Warrants. Payroll warrants need not be audited by the finance committee or city council prior to payment. Payrolls shall be presented to the city council for ratification and approval at the first meeting after delivery of the payroll warrants.

(Ord. 896 § 1 (part), 1968).

The provisions of this chapter shall not apply to claims arising out of tort and claims not founded upon contract and any other claim or demand where the general law of the state has imposed different requirements than those set forth in this chapter.

(Ord. 896 § 1 (part), 1968).