Chapter 2.43 — ELECTRONIC FILING OF CAMPAIGN DISCLOSURE STATEMENTS AND STATEMENTS

A.

Any elected officer, candidate, committee, or other person required to file statements, reports, or other documents ("statements") as required by Chapter 4 of the Political Reform Act (California Government Code Section 84100 et seq.) may file such statements using the town clerk's online system according to procedures established by the town clerk. These procedures shall ensure that the online system complies with the requirements set forth in California Government Code Section 84615. Elected officers, candidates, or committees required to file statements must file such statements using the town clerk's online system, unless exempt from the requirement to file online pursuant to California Government Code Section 84615(a) because the officer, candidate, or committee receives less than two thousand dollars ($2,000.00) in contributions and makes less than two thousand dollars ($2,000.00) in expenditures in a calendar year. All other individuals required to file statements of economic interest according to the town's adopted code of conflict of interest must file electronically using the town clerk's online system.

B.

The online filing system shall ensure the integrity of the data transmitted and shall include safeguards against efforts to tamper with, manipulate, alter, or subvert the data.

C.

The online filing system shall only accept a filing in the standardized record format that is developed by the California Secretary of State pursuant to California Government Code Section 84602(a)(2) and that is compatible with the secretary of state's system for receiving an online or electronic filing.

D.

The online filing system shall include a procedure for filers to comply with the requirement that they sign statements and reports under penalty of perjury pursuant to California Government Code Section 81004.

(Ord. No. 613, § 3, 11-9-2021, eff. 12-9-2021)

A.

Electronic filing is mandatory unless the officer, candidate, or committee is exempt as described in Section

B.

Any elected officer, candidate, or committee who has electronically filed a statement using the town clerk's online system is not required to file a copy of that document in paper format with the town clerk.

C.

The town clerk shall issue an electronic confirmation that notifies the filer that the statement was received, the notification shall include the date and the time that the statement was received and the method by which the filer may view and print the data received by the town clerk. The date of filing for a statement filed online shall be the day that it is received by the town clerk.

D.

If the town clerk's system is not capable of accepting a statement due to technical difficulties, an elected officer, candidate, or committee shall file that statement in paper format with the town clerk.

E.

The online filing system shall enable electronic filers to complete and submit filings free of charge.

(Ord. No. 613, § 3, 11-9-2021, eff. 12-9-2021)

A.

The town clerk's system shall make all the data filed available on the town's webpage in an easily understood format that provides the greatest public access. The data shall be made available free of charge and as soon as possible after receipt. The data made available on the town's webpage shall not contain the street name and building number of the persons or entity representatives listed on the electronically filed forms or any bank account number required to be disclosed by the filer. The town clerk's office shall make a complete, unredacted copy of the statement, including any street names, building numbers, and bank account numbers disclosed by the filer, available to any person upon request.

B.

The town clerk's office shall maintain, for a period of at least ten (10) years commencing from the date filed, a secured, official version of each online or electronic statement which shall serve as the official version of that record for purpose of audits and any other legal purpose.

(Ord. No. 613, § 3, 11-9-2021, eff. 12-9-2021)