Milpitas Municipal Code Ch. 12 Payroll

Rules and regulations relating to the Administration of this Chapter may be prepared and adopted from time to time by the City Manager as he deems necessary subject to the provisions of this Chapter. All rules and regulations adopted shall be in writing and may be from time to time revised or repealed by the resolution of the City Council.

(Ord. 26(part), 10/19/54)

All employees of the City of Milpitas shall be paid bi-weekly or as soon thereafter as payment can be conveniently made.

(Ord. 26.3, 10/15/85)

No salary of any employee of the City of Milpitas shall be paid in advance.

The Office of the City Manager shall prepare time sheets and shall distribute the same to the head of each department of the City of Milpitas.

Each department head shall keep full and accurate records of the attendance and time of each employee in his department upon said time sheets and shall certify to the accuracy and truth of said time sheets to the best of his knowledge.

The Office of the City Manager shall post the totals of said time sheets to a Payroll Register and shall also post thereto the compensation of employees of the City of Milpitas paid on other than an hourly or daily basis covering the period since the last payment. The City Manager shall audit the payroll register and certify as to the fact of said audit.

(a) Payroll register or checks need not be audited by the City Council prior to payment. Payroll register shall be presented to the City Council for ratification and approval at the first meeting after delivery of the payroll register or checks.

(b) Warrants or checks drawn in payment of demands certified or approved by the Director of Finance as conforming to a budget approved by ordinance or resolution of the City Council need not be audited by the City Council prior to payment.

(c) As an alternative to subsections (a) and (b) above, budgeted payrolls and demands paid by warrants or checks may be presented to the City Council for ratification and approval in the form of an audited comprehensive annual financial report or any other method authorized under State law.

(Ord. No. 26.4, § 2, 2/4/14)

No time sheet or Payroll Register shall be amended after certification thereof unless a written statement be submitted by the official responsible for the certification to the City Manager or City Council, as the case may be, explaining said amendment.