El Centro Municipal Code Div. 4 Demands Against City Warrants and Payrolls

Demands against the city for goods and services shall be valid only:

(a) If supported by purchase orders issued in accordance with such rules and regulations in regard to purchase orders as may be established by the city manager and approved by the city council, the receiving copies of which have been signed to indicate receipt of goods by the department heads ordering goods;

(b) If pursuant to a contract approved by the city council; or

(c) If pursuant to a council order recorded in the minutes thereof.

(Ord. No. 57-1, § 1; Code 1962, § 2-49)

Demands against the city shall normally be presented for payment to the finance officer. Invoices shall be required for payment.

(Ord. No. 57-1, § 1; Code 1962, § 2-50; Ord. No. 18-12, § 3, 12-4-18)

When demands against the city are presented, the finance officer shall audit them for determination of validity, accuracy and availability of funds.

(Ord. No. 57-1, § 1; Code 1962, § 2-51)

The finance officer shall prepare a warrant register of the audited demands against the city. The warrant register shall be presented to the city council for approval thereof.

(Ord. No. 57-1, § 1; Code 1962, § 2-52; Ord. No. 18-12, § 3, 12-4-18)

After audit and approval of the warrant register by the city council, appropriate warrants shall be drawn in payment of the demands listed thereon. No warrants shall be drawn except those for approved demands as listed on the warrant register, except those supported by payroll registers presented to the council for ratification in accordance with section 37208 of the Government Code and subsection 2-157(a) of this division, and except as provided by resolution of the city council. The warrant shall be drawn upon and approved signed by the city treasurer or his/her designee and countersigned by the mayor or, in his/her absence, by the mayor pro tem or, in the absence of both, any member of the city council. Nothing herein shall be interpreted to require council member to sign by manual signature.

(Ord. No. 57-1; Code 1962, § 2-53; Ord. No. 81-6, § 1; Ord. No. 81-22, § 1; Ord. No. 82-14, § 1; Ord. No. 18-12, § 3, 12-4-18)

The director of finance shall prepare payroll registers at such times during the month, as the city council shall establish by ordinance or resolution as a payroll period, listing the compensation due all officers and employees of the city. The director of finance shall be provided with complete payroll records for each appointive employee of the city for each such payroll period, signed by a department head, in such form and at such time during each payroll period as shall be designated by the director of finance. The payroll registers shall show the fund and department allocation of the compensation due each officer or employee and shall be approved by signature of the city manager or his/her designee. The payroll registers shall be submitted to the city council for its approval at the second regular meeting of each month.

(Code 1962, § 2-54; Ord. No. 73-19, § 1; Ord. No. 18-12, § 3, 12-4-18)

(a) Generally. A payroll revolving fund is hereby authorized to be established in any bank for active deposits of funds of the city. Payments into payroll revolving fund shall be by warrants, drawn for the gross amounts payable from each fund of the city as shown on the payroll register or for more frequent salary payments, the gross amounts payable from each fund of the city as shown on a statement certified by the finance officer. Such warrants shall be drawn as provided in section 2-155 of this division.

(b) Payment therefrom. Detailed disbursement of gross compensation due city officers and employees shall be made from the payroll revolving fund to officers and employees of the city and to authorized recipients of deductions from such gross compensation by checks drawn upon the payroll revolving fund and signed by the city manager or by an officer of the city designated by the city manager and approved by the city council.

(Ord. No. 691, § 2; Code 1962, §§ 2-55, 2-56; Ord. No. 18-12, § 3, 12-4-18)