Diamond Bar Municipal Code Ch. 2.06 Electronic Filing of Campaign Disclosure Statements and Statements Of…

(a) Any elected officer, candidate, committee, or other person required to file statements, reports, or other documents (statements) as required by chapter 4 of the Political Reform Act commencing with Government Code Section 84100, must file such statements using the city's online system according to procedures established by the city clerk, except as otherwise provided in this chapter. These procedures shall ensure that the online system complies with the requirements set forth in Section 84615 of the Government Code. Elected officers, candidates, or committees required to file statements must file such statements using the city's online system, unless exempt from the requirement to file online pursuant to Government Code Section 84615(a) because the officer, candidate, or committee receives less than $2,000.00 in contributions and makes less than $2,000.00 in expenditures in a calendar year. All other individuals required to file statement of economic interest according to the city's adopted Conflict of Interest Code must file electronically using the city's online system.

(b) The online filing system shall ensure the integrity of the data transmitted and shall include safeguards against efforts to tamper with, manipulate, alter, or subvert the data.

(c) The online filing system shall include a procedure for filers to comply with the requirement that they sign statements and reports under penalty of perjury pursuant to Section 81004 of the Government Code.

(Ord. No. 02(2022), § 2, 6-7-22)

(a) Electronic filing is mandatory unless the officer, candidate, or committee is exempt as provided in subsection 2.06.010(a), or California Government Code 84615(a), or the provisions of subsection 2.06.020(d) of this section apply.

(b) Any elected officer, candidate, or committee who has electronically filed a statement using the city's online system is not required to file a copy of the document in paper format with the city clerk.

(c) The city clerk shall issue an electronic confirmation that notifies the filer that the statement was received, the notification shall include the date and the time that statement was received and the method by which the filer may view and print the data received by the city clerk. The date of filing for a statement filed online shall be the day that it is received by the city clerk.

(d) If the city's system is not capable of accepting a statement due to technical difficulties, or the city does not have available a certified online filing system, an elected officer, candidate, or committee shall file that statement in paper format or an alternative format with the city clerk. Nothing in this section shall affect the deadline date for any required filing.

(e) The online filing system shall enable electronic filers to complete and submit filings free of charge.

(f) The city clerk is authorized to adopt such additional administrative policies and procedures as deemed necessary to implement, and not otherwise in conflict with, this chapter.

(Ord. No. 02(2022), § 2, 6-7-22)

(a) The city's system shall make all the data filed available on the city's website in an easily understood format that provides the public access. The data shall be made available free of charge. The data made available on the city's website shall not contain information exempt from disclosure under the Public Records Act (commencing with Government Code 6250), including the street name and building number of the persons or entity representatives listed on the electronically filed forms, or any bank account number required to be disclosed by the filer.

(b) The city clerk's office shall maintain, for the period specified in the city's records retention schedule, but not less than ten years from the date of filing, a secured, official version of each online or electronic statement which shall serve as the official version of that record for purpose of audits and any other legal purpose.

(Ord. No. 02(2022), § 2, 6-7-22)