Chino Hills Municipal Code Ch. 2.50 Electronic Filing of Statements Required by the Political Reform Act

The purpose of this chapter is to require the electronic online filing of Campaign Disclosure Statements and Statements of Economic Interest (defined below). The City Council implements this chapter in accordance with the authority granted to cities by state law, and this chapter is intended to supplement, and not conflict with, the Political Reform Act (commencing at Government Code Section 81000 et seq.). This chapter is also intended to increase efficiency and make it easier for the City to comply with reporting guidelines set forth in Government Code Section 84616 and other applicable laws.

(Ord. No. 416, § 3, 1-14-2025)

As used in this chapter:

A. "Candidate" shall mean a candidate, as the phrase is defined in Section 82007 of the Government Code, as may be amended from time to time, for any City elective office for any general, special or recall election.

B. "Campaign Disclosure Statements" are all statements, reports or other documents required to be filed by Title 9, Chapter 4 (commencing with section 84100) of the Political Reform Act.

C. "Committee" has the meaning set forth in Section 82013 of the Government Code, as may be amended from time to time.

D. "Contributions" has the meaning set forth in Section 82015 of the Government Code, as may be amended from time to time.

E. "Electronic Filing System" shall mean the electronic online filing and data storage system provided for by the City Clerk for statements, reports, forms, or other documents filed pursuant to the Political Reform Act (Government Code Section 81000 et seq.), as may be amended from time to time.

F. "Person" has the meaning set forth in Section 82047 of the Government Code, as may be amended from time to time.

G. "Statement of Economic Interest" is the statement disclosing reportable investments, interests in real property, and income, as set forth in Government Code Sections 87206 through 87207, required to be filed by Government Code Sections 87200 and the City's local conflict of interest code adopted pursuant to Government Code Section 87300.

(Ord. No. 416, § 3, 1-14-2025)

The City Clerk shall implement and maintain the Electronic Filing System in compliance with the applicable requirements of California Government Code Section 84615, as may be amended from time to time.

(Ord. No. 416, § 3, 1-14-2025)

A. Any elected officer, candidate, committee, or other person required to file Campaign Disclosure Statements with the City Clerk, that has received contributions or made expenditures of two thousand dollars ($2,000.00) or more in a calendar year, shall electronically file said documents using the City's Electronic Filing System according to procedures established by the City Clerk.

B. Any person holding a position designated in the City's local conflict of interest code adopted pursuant to Government Code Section 87300 to file a Statement of Economic Interest with the City Clerk, shall file such statement using the City's Electronic Filing System according to the procedures established by the City Clerk.

C. Notwithstanding the above, if the City Clerk determines that the Electronic Filing System is not capable of accepting a particular Campaign Disclosure Statement or a Statement of Economic Interest due to technical difficulties, an elected officer, candidate, committee, or other person shall timely file that document in paper format with the City Clerk. Within thirty (30) days of being notified by the City Clerk that the technical difficulties have been resolved, the filer shall also file that document using the City's electronic filing system.

D. Notwithstanding the above, the City Clerk shall accept a paper filing of a Campaign Disclosure Statement or a Statement of Economic Interest in lieu of an electronic filing, if necessary to reasonably accommodate a person making a request under the federal Americans with Disabilities Act.

(Ord. No. 416, § 3, 1-14-2025)

Any elected officer, candidate, committee, or other person who has electronically filed a Campaign Disclosure Statement or Statement of Economic Interest using the City's Electronic Filing System is not also required to file a copy of that document(s) in a paper format with the City Clerk.

(Ord. No. 416, § 3, 1-14-2025)

In any instance in which an original statement, report, form, or other document must be filed with the Secretary of State or other agency, and a copy of that document is required to be filed with the City Clerk, the filer may electronically file a copy with the City Clerk or may file in a paper format.

(Ord. No. 416, § 3, 1-14-2025)