Calabasas Municipal Code Ch. 2.12 City Clerk

The city clerk of the city shall be appointed by the city manager, with city council approval and such individual shall be qualified by training and experience to perform the duties of the office.

(Ord. 95-92 § 2 (part), 1995)

The city clerk shall:

A. Keep record of proceedings. Maintain and preserve the minutes and records of the proceedings of the city council and of all council committees, boards and commissions in accordance with the general laws of the state of California;

B. Record ordinances and resolutions. Record in full, uniformly and permanently, all ordinances and resolutions of the city and be the legal custodian of the same. This shall include the vote thereon and the notice of publication or posting;

C. Publish all legal notices. The city clerk shall publish all legal notices as required by law or ordinance;

D. Attend city council meetings. Attend in person or by designee all city council meetings in their entirety for the purpose of making and keeping an accurate record of the proceedings;

E. Conduct local elections and keep election records. The city clerk shall keep and maintain all election records and have custody of all property used in connection with elections;

F. Maintain city seal. The city clerk shall have custody of the seal of the city and affix it to such documents as may be required and authorized pursuant to law;

G. Publication of list of appointments of all ongoing boards, commissions and committees. The city council requires that the city clerk make the annual publication by December 31st of each year of the local appointment list ("Maddy Act"). The city council designates the public library to receive a copy of the list;

H. Oaths, affidavits, depositions and acknowledgments. The city clerk and his/her deputies may administer oaths or affirmations and take and certify affidavits and depositions pertaining to city affairs and business which may be used in any court or proceedings in the state. The acknowledgment of an instrument may be made before a city clerk and his/her deputies within the city in which they were elected or appointed;

I. Receipt of claims against public entity. The city clerk shall receive all claims, amendments thereto, or applications for leave to present late claims against the city;

J. Additional duties. The city clerk shall perform such additional duties as are prescribed by ordinance.

(Ord. 95-92 § 2 (part), 1995)

The position of city clerk was designated appointed in the petition for incorporation of the city. The city manager shall designate the city clerk and the city council appoints such officer by resolution.

(Ord. 95-92 § 2 (part), 1995)

The city clerk may appoint deputies, for whose acts his/her bondsmen are responsible and may delegate such duties and responsibilities as are deemed appropriate to any deputy appointed thereby, subject to approval, by minute action, of the city council. The deputies shall hold office at the pleasure of the city clerk and receive such compensation as is provided by the city council.

(Ord. 95-92 § 2 (part), 1995)

The financial and accounting duties imposed upon the city clerk by Sections 40802 through 40805, inclusive, of the Government Code are transferred to the director of finance as such office has been created and established and the powers and duties thereof defined by ordinance.

(Ord. 95-92 § 2 (part), 1995)

The duties imposed upon the city clerk pursuant to Government Code Section 40810 as the ex officio assessor for the assessment and collection of city taxes shall be transferred to the director of finance.

(Ord. 95-92 § 2 (part), 1995)

The city clerk shall receive, at stated times, a compensation fixed by ordinance or resolution of the city council.

(Ord. 95-92 § 2 (part), 1995)

Before entering upon the duties of the office, the city clerk shall execute a surety bond to the city. Except as otherwise provided, the bond shall conform to the provisions of the Government Code relating to bonds of public officers. The penal sum of the bond shall be in a reasonable amount recommended by the city attorney and fixed by the city council, by resolution, and may be changed during their term of office. Any premium for such bond shall be a proper charge against the city.

(Ord. 95-92 § 2 (part), 1995)