SEC. 10. COMMUNICATION SOFTWARE SPECIFICATIONS (TEXT INTERFACE)

.01 Communications software settings must be:

• No parity

• Eight data bits

• One stop bit

.02 Terminal Emulation must be VT100. .03 Due to the large number of communication products available, it is impossible to provide specific information on all soft-

ware/hardware configurations. However, since most of our filers use Windows 95, 98 or NT software, the following instruc- tions are geared toward those products (Procomm, PCAnywhere and many other communications packages are also accept- able and the product does not necessarily need to be Windows based.):

Select Programs

Accessories Communications (Windows 98) Hyperterminal The first time you log on, select Hyperterminal , Hyperterm or Hyperterm.exe , whichever is available on your system.

Thereafter, you can just select the icon that you have saved. A box will appear titled ‘Connection Description’ .

Enter a name and choose an icon for the connection: Country Code: United States of America Area Code: 304 Phone Number: 262-2400 Connect Using: (default) (If you need to modify the phone number, select File, then Properties to enter defaults for the area code, phone numbers and/or special access codes.) Click on Dial . A ‘Connect’box will appear to show the status.

Once you have connected to The FIRE System, if you do not get a menu within a few seconds, press the ENTER key one time.

First Time Logon

When you have connected to the system, enter ‘ new ’to create your logon name and password. Complete the registration information and enter ‘ y ’to create account.

Logon Name and Password

Logon Name : Enter a logon name. Most users enter their first and last name as the logon name.

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Password : Enter a password of your choosing (1-8 alpha/numerics - case sensitive).

After entering the password, you will go to the Main Menu.

Transferring Your Electronic File

Enter ‘ A’ for Electronic Filing. After reading Information Notice, press ENTER . Enter ‘ A ’for Forms 1098, 1099, 5498, W-2G, 1042-S, 8027 and Questionable Forms W-4. Press the Tab key to advance to TCC box; otherwise, enter ‘ E ’to exit. Enter your TCC : Enter your EIN :

The system will then display the company name, address, city, state, ZIP code, and phone number. This information will be used to contact or send correspondence (if necessary) regarding this transmission. If you need to update, enter ‘ n ’ to change information; otherwise, enter ‘ y ’to accept.

Select one of the following:

‘ A ’ for an Original file ‘ B ’ for a Replacement file ‘ C ’ for a Correction file ‘ D ’ for a Test file

If you selected ‘B’ for a replacement file, select one of the following:

‘ A ’ Replacement Files For This System

This option is to replace an original/correction file that was submitted electronically on this system but was bad and needs to be replaced. Select the file needing replaced.

‘ B ’ Magnetic media replacement files

Enter the alpha character from Form 9267, Media Tracking Slip, that was returned with your magnetic media shipment.

Choose one of the following protocols (Hyperterminal is normally set to Zmodem by default):

X - Xmodem Y - Ymodem Z - Zmodem (Zmodem will normally give you the fastest transfer rate.)

At this point, you must start the upload from your PC.

To send a file:

Go to the hyperterminal menu bar. Click on Transfer . Click on Send file . A box will appear titled ‘Send File’.

Enter the drive/path/filename or click on Browse to locate your file. Click on Send .

When the upload is complete, the screen will display the total bytes received and the file name to be recorded on your Form 4804, Box 7b.

Press ENTER to continue. If you have more files to send for the same TCC/EIN, enter ‘ y ’; otherwise, enter ‘ n ’.

It is your responsibility to check the acceptability of your file; therefore, be sure to dial back into the system in 10 business days.

At the Main Menu:

Enter ‘ B ’ for file status. Press the Tab key to advance to TCC box; otherwise, enter ‘ E ’ to exit. Enter your TCC: Enter your EIN: Choose the appropriate option.

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Tab to the file you want to look at and press ENTER .

If ‘Results’indicate:

‘File Good’ and you agree with the ‘Count of Payees’ and have mailed your Form 4804, you are finished with this

file. (Form 4804 is not needed on a replacement file unless the number of payees changes from the original/cor- rection file.)

‘File Bad’ - Correct the errors and resubmit the file as a replacement.

‘Not Yet Processed’ - File has been received, but we do not have results available yet. Please check back in a few

days.

When you are finished, enter ‘ E ’from the Main Menu to logoff.

Enter ‘ 2 ’ to hang-up.