SEC. 7. BISYNCHRONOUS ELECTRONIC FILING RECORD SPECIFICATIONS

.01 For bisynchronous filing there are two additional identifier records which must be used to transmit data. These records are 500 positions in length and are the first ($$REQUEST) and second ($$ADD) records sent in an electronic transmission.

The purpose of these records is to provide the password and identity of the transmitter. The $$REQUEST, $$ADD and the data file should be transmitted as one file. In some cases, filers have attempted to send the $$REQUEST and $$ADD as separate files. Doing this will result in a failed transmission.

.02 With the exception of these additional records, the file format for electronic filing is the same as for magnetic media filing. The format of each of these records is as follows:

RECORD NAME: $$REQUEST

Field Position Field Title Length Description and Remarks

1–20 $$REQUEST Identifier Record

20 Enter the following Identifier characters: $$REQUEST ID=MSGFILE

21– 500 Blank 480 Blank

ELECTRONIC FILING IDENTIFIER $$REQUEST RECORD—RECORD LAYOUT

$$REQUEST IDENTIFIER

RECORD

BLANK

1–20 21– 500

.03 Upon making contact with IRS/MCC and furnishing a valid password in the $$ADD identifier record, a data transmission session will commence. The transmission will continue until an End of Transmission (EOT) ‘‘Y’’ record is received. At the end of each transmission, the following message should be received electronically by the filer: ‘‘DATA RECEIVED AT MCC’’ and the line will be disconnected. If this message is not received, there was a problem with the submission, and the filer should contact IRS/MCC immediately.

.04 Upon receiving a data file and transmittal Form 4804, IRS/MCC will release the data for further processing. If the media cannot be processed, the filer will be notified by either letter or telephone that the data must be retransmitted. This file name, if necessary, will be provided by IRS/MCC and is to be placed in positions 45–51 of the $$ADD record when the file is retransmitted.

RECORD NAME: $$ADD

Field Position Field Title Length Description and Remarks

1–9 $$ADD Identifier Record

9 Enter the following characters: $$ADD ID=

10–17 Password 8 Enter the password assigned by IRS/MCC. For information concerning the password, see Part C. Sec. 2.

18 Blank 1 Enter a blank.

19–26 BATCHID 8 Enter the following characters: BATCHID=

27 Quote 1 Enter a single quote (’).

28–43 Transmitter Name 16 Enter the transmitter’s name. This name should remain consistent in all transmissions. If the transmitter’s name exceeds 16 positions, truncate the name.

48

RECORD NAME: $$ADD—Continued

Field Position Field Title Length Description and Remarks

44 Type of File Indicator

45–51 Replacement File Name

1 Enter the Type of File Indicator from the list below:

O = Original filing T = Test File C = Correction file R = Replacement file

7 Use this field only if this is a replacement file. Enter the replacement file name which IRS/MCC has assigned to this file. This file name will be provided to the filer in the letter notifying them that a replacement file is necessary. If contact is made by telephone, the replacement file name will be given to the filer by IRS/MCC at that time. For other than replacement files, this field will contain blanks.

52 Quote 1 Enter a single quote (’).

53– 500 Blanks 448 Enter blanks.

ELECTRONIC FILING IDENTIFIER $$ADD RECORD—RECORD LAYOUT

$$ADD IDENTIFIER

RECORD

TRANSMITTER PASSWORD BLANK BATCHID QUOTE

NAME

1–9 10–17 18 19–26 27 28–43

TYPE OF

FILE INDICATOR

REPLACEMENT

QUOTE BLANKS FILE NAME

44 45–51 52 53– 500

PART D. ASYNCHRONOUS (IRP–BBS) ELECTRONIC FILING SPECIFICATIONS