Once all pre-entry preparation has been completed and documents are ready for posting, the accounting technician is ready to complete the appropriate procedure in RRACS. The system will display a variety of module choices after login. Select the RACS Main Menu module to journal transactions. The RACS Main Menu journal will appear with the nine sub menus that may be selected by the user.
The RACS Main Menu consists of the following options:
Accounting Application Control
Agency Transfer Control
Assessment Control
Deposit Control
Deposit Fund Control
Disbursement Control
Inventory Control
Loss Control
Follow these steps to select a specific control menu:
Select the RACS Main Menu icon by double-clicking the icon. The main menu will appear. The subsequent sections of this IRM will provide specific instructions for each main menu option. For a complete list of the RRACS journal numbers along with the journal names, see Exhibit IRM 3.17.50-3 , RRACS Input Journals and Journal Numbers.
Select the needed control option and the sub menu will appear.
Select from the RRACS sub-menu the type of journal transaction being performed.
Separate journals are provided for the various types of input documents. The journals and dialog boxes are put together with field descriptions to ensure that data is input to the proper fields.
When input documents are posted, open journals must be closed before a new journal can be opened.
Following is the RRACS Sub List that shows the types of journals in each series.
1XX Batch journals
2XX Deposits and Agency Transfers
3XX Inventory, Losses, and Deposit Funds
4XX Accounting Application Control
5XX Disbursement Control
6XX Assessment Control
8XX Manual Assessments
9XX Data Base Administrator journal
