Confirm Transfers

These Confirm Transfers journals control and journal the confirmation of Form 2158 and Form 514- B.

The following is a list of documents used to Confirm Transfers:

Confirm copy of Form 2158, Credit Transfer Voucher

Confirm copy of Form 514–B, Tax Transfer Schedule

In some cases, a telephone confirmation can be used

Complete the following before going to the terminal for data input:

Review confirm copy for the proper information needed for input.

Determine if the confirm copy of Form 2158 is for revenue receipts or deposit funds.

These are the valid accounts to confirm Transfers.

Account Number

DR/CR

Account Name

Confirm Revenue Receipt-CR (2158) (journal #446)

4900

Debit

Revenue Credits In-Transit to Other SPC

6580

Credit

Revenue Credits Transferred To and From

Confirm Revenue Receipt-DR (2158) (journal #447)

6580

Debit

Revenue Credits Transferred To and From

4900

Credit

Revenue Credits In-Transit to Other SPC

Confirm Deposit Fund-CR (2158) (journal #448)

4740

Debit

Deposit Fund In-Transit

6590

Credit

Deposit Fund Credits Transfer To and From

Confirm Deposit Fund-DR (2158) (journal #449)

4740

Credit

Deposit Fund In-Transit

6590

Debit

Deposit Fund Credits Transfer To and From

Confirm Account Transfer Out-DR (514-B) (journal #465)

6200

Debit

Taxpayer Account Transferred

1400

Credit

Tax Account Transferred Out

Confirm Acct. Transfer Out-CR (514-B) (journal #466)

1400

Debit

Tax Account Transferred Out

6200

Credit

Taxpayer Account Transferred

This table describes the steps required to complete journals 446, 447, 448, 449, 465 and 466.

Step

Prompt

Description / Action

Select or Enter

RACS Main Menu

Select Accounting Application.

Apply

Accounting Application Control Main Menu

Account Period

Accept the highlighted current month or select the future month. From the Action Bar select...

Apply

Confirm

Select the appropriate "Confirm" transaction from the list box.

Apply

Maintain Source Journal

Document #

Enter the Document Number. The number must match the number used on the original journal.

Tab Key

Confirm Date

Enter the Confirm Date in MM-DD-YYYY format.

Enter or OK Button

Maintain Journal Entry

Amount

Enter the amount associated with the journal being confirmed.

Enter or Add Button

Maintain Source Journal

Review input data. If correct, select...

Enter or Add Button

Repeat for each Confirmed Voucher. When all vouchers have been confirmed.

Cancel Button

If information is not correct...

Edit or Delete Button

Maintain Transaction Journal

Message

Select Message to enter up to 256 characters of audit trail information.

OK Button

Post

Review input data. If correct…

Post Button