Confirmation User Fee Refund

These are the valid accounts for Confirmation User Fee Refund (journal #591).

Account Number

DR/CR

Account Name

4815

Debit

Approved Voucher Pay, Misc. User Fee

5301

Credit

Disbursement, Misc. Fee Refunds (20X5432.5)

4816

Debit

Approved Voucher Pay, Photocopy Fee

5302

Credit

Disbursement, Photocopy PrYr Refunds(20X5432)

4816

Debit

Approved Voucher Pay, Photocopy Fee

5100

Credit

Disbursement, Photocopy CrYr Refunds(20X0903)

4817

Debit

Approved Voucher Pay, Original IA

5303

Credit

Disbursements, Original IA Refund (20X5432.1)

4818

Debit

Approved Voucher Pay, Reinstated IA Refund

5304

Credit

Disbursements, Reinstated IA Refunds (20X5432.3)

4819

Debit

Approved Voucher Pay, OIC User Fee

5305

Credit

Disbursements, OIC User Fee Refunds (20X5432.4)

4820

Debit

Approved Voucher Pay, Reserved Refund

5305

Credit

Disbursements, Reserved Refunds (20X5432.6)

This table describes the steps required to complete journal #591.

Step

Prompt

Description / Action

Select or Enter

RACS Main Menu

Highlight/select Disbursement.

Apply

Disbursement Control Main Menu

Account Period

Accept the highlighted current month or select the future month. From the Action Bar select...

Apply

Confirm

Select User Fee in the Confirm list box.

Apply

Note: If you have Misc. User Fee, click the "Cancel" Button. Choose type of User Fee confirmation from the Possible Source Journals box. Select "Edit" form the Menu Bar and then select "ADD." Now continue with the following instructions.

Maintain Source Journal

Schedule #

Enter the Schedule number of the refund. The number must match the number assigned when the refund was journalized.

Tab Key

Confirm Date

Enter the date in MM-DD-YYYY format.

Total Amount

Enter the Total Amount of the refund.

Tab Key

Low Check #

Enter the beginning check sequence number. (Disregard any alpha characters from the GOALS Report)

Tab Key

High Check #

Enter the ending check sequence number. (Disregard any alpha character from the GOALS Report)

Enter or Add Button

Maintain Journal Entry

Select the Confirm Principal.

Tab Key

Amount

Enter the amount associated with the selected IRS account.

OK Button

Repeat if a second account has an amount, or select...

Cancel Button

Maintain Source Journal

Review input data. If correct, select...

OK Button

If information is not correct...

Edit or Delete Button

Maintain Transaction Journal

Message

Select Message to enter up to 256 characters of audit trail information.

OK Button

Post

Review input data. If correct...

Post Button