All of the descriptions will include:
A list of options available on the RRACS Submenu. The Submenu selections are often followed by an ellipsis in parenthesis (...) indicating that there are other options to select on an RRACS Intermediate Menu.
Description - A summary of how the journal and dialog box can be used.
Source Document - The documents used for input on the journal and dialog box processing.
Pre-Entry Data - Completed document preparation before going to the terminal.
Valid Accounts - The accounts that are valid for that section.
The journal input for each Main Menu option is written in a procedure table. A procedure table is a set of actions that a person performs to obtain a specific action. Each journal input page begins with "Required Information" which indicates:
The specific option
The corresponding Sub Menu option
The journals that will be affected
The information is divided into four categories on the procedure tables:
Journals - Identifies the current working journal after a selection has been made.
Prompt - Information needed to complete the current journal.
Description/Action - Identifies any pre-selection entries required and describes the prompt field.
Select - Tells you the action to take to complete the current journal.
Two additional table items are included to provide clarity when a user is faced with multiple menu choices:
Note - Additional notes that clarify the menu options.
IF - Indicates whether a choice needs to be made when specific conditions exist.
This table is an example of a Procedure Table used in this IRM.
Step
Prompt
Description / Action
Select or Enter
RRACS Control Main Menu
Account Period
Accept the current month or select the future month. From the Action Bar select...
Apply
Maintain Journal Entry / Ledger Classification Journal
Amount
Enter the amount associated with the selected IRS account.
OK Button
