Section 01 - Form 8038-CP

Section 01 Alpha Designators, Title, Location and Field Lengths are listed below:

Field

Title

Form 8038-CP

Field lengths

01NC

Name Control

Part I, line 1

4

Name Control under print

4

01EIN

Employer Identification Number

Part I, line 2

9

01TXP

Tax Period

Not edited, auto generate from Part III, line 18 Interest Payment Date

6

01RPT

Report Number

Part II, line 10

3

01CCC

Computer Condition Code

Part III, title line

10

01RCD

Received Date

Dotted line 21a

8

01CRD

Correspondence Received Date

Part II, line 13 right side

8

01NME

Name of Entity to Receive Payment

Part I, line 1

35

01NM2

Name of Entity second Name Line

Part I, line 1

35

01EI2

Issuer’s EIN

Part II, line 8

9

01CON

In Care of Name Line

Part I, line 1

35

01FAD

Foreign Address

Part I, line 2

35

01ADD

Street Address

Part I, line 3

35

01CTY

City

Part I, line 4

22

01ST

State

Part I, line 4

2

01ZIP

Zip

Part I, line 4

12

01DTI

Date of Issue

Part II, line 12

8

01INM

Name of Issue

Part II, line 13

35

01CUS

CUSIP Number

Part II, line 14

12

01CAF

CAF Indicator

Part I, left margin of line 5

1

N/A

ERS Action Code

Bottom Margin

3

TPNC

Taxpayer Notice Code

N/A

6

Effective January 01, 2022, the Issuer’s entity information (Part II, line 7 through 11) is rerouted to post to Master File as the primary EIN. The Issuers also assign their own report number to each Form 8038-CP filed. The SPP&O Analyst will no longer assign or edit report numbers unless the filer fails to enter one on their Form 8038-CP.

The following fields must be edited by SPP&O Analyst prior to receipt in Code and Edit. If these fields haven’t been edited or require additional research, contact SPP&O via secure e-mail as outlined in (3) below.

Part I, line 1, Payee name

Part I, line 2, Payee EIN

Part II, line 7, Issuer’s Name

Part II, line 8, Issuer’s EIN

Part II, line 10, Report Number

Part III, line 18, Interest Payment Date

SSPND 490 and refer to the steps below when requesting SPP&O Analyst assistance in order to resolve the error.

Contact is initiated by the ERS/Reject lead (or back-up) to the SPP&O Analyst through secured e-mail.

Attach a scanned copy of the Form 8038-CP to the secure e-mail and explain what needs to be corrected on the return (i.e., No report number, invalid EIN, etc.).

The following individuals must also be copied (cc) on the e-mail: - the OSPC Code and Edit and ERS/Rejects P&A analyst that have oversight of the program, - TE/GE HQ analyst with oversight of the TEB program.

SPP&O Analyst will provide a response within 24 hours. If a response is not received within 24 hours, notify the OSPC P&A analyst who will contact the SPP&O Analyst.

Field 01NC, Name Control is underlined from Part I, line 1, and is 4 positions.

The field must have 1 to 4 characters (alpha, numeric, ampersand, hyphen).

The field may have 1 to 3 blanks.

The name control has its own validity check.

The 1st position is other than a letter or number.

2nd, 3rd, and 4th positions contain characters other than letters, numbers, ampersand (&), hyphens (-), blanks, or.

Any character follows a blank.

To determine the correct name control, refer to IRM 3.13.2, BMF Account Numbers.

Delete the entry in Field 01NC, and enter the correct name control above it.

If N/C can’t be determined, SSPND 320 to Entity for research. If Entity assigns a new EIN, contact SPP&O Analyst for report number assignment.

Name control under print is designed to reduce the number of unpostables that occur when the transcribed name control doesn't match the name control for the EIN on the Entity Index File (EIF).

The name control under print will be removed when the following occurs:

The name control under print and the entry Field 01NC agree.

Field 01EIN is the Employer Identification Number, located in Part I, line 2 and is 9 positions.

The field isn't present or isn't all numeric.

The EIN is all zeros or all nines.

The first two digits are 00, 07-09, 17-19, 28, 29, 49, 78, 79 or 89.

Correct any coding or transcription errors.

If

Then

a valid EIN isn't present on the return, missing, illegible, invalid, or there are multiple EINs present,

SSPND 490.

Contact SPP&O Analyst via secure e-mail for correction. See IRM 3.12.26.10 (3) above for routing procedures.

Field 01TXP is the Tax Period, automatically generated from the Interest Payment Date (Field 0218) and is 6 positions.

It is all blank.

It isn't all numeric.

The year is after the current year.

The year is before 200901.

It isn't equal to the Interest Payment Date (Field 0218 will also be invalid).

Correct any coding or transcription errors.

If

Then

the interest payment date is missing,

SSPND 490.

Contact SPP&O Analyst via secure e-mail for correction. See IRM 3.12.26.10 (3) above for routing procedures.

the tax period hasn’t been edited,

edit and enter the interest payment date in YYYYMM format.