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HUD Handbook 4350.3: Occupancy Requirements of Subsidized Multifamily Housing Programs

SECTION 3: WAITING LIST…

HUD Handbook 4350.3 REV-1 — Occupancy Requirements of Subsidized Multifamily Housing Programs · 2026 edition · updated 2026-07-29 · United States

4-13 Key Regulations...............................................................................................4-33 Key Regulations...............................................................................................4-33 Key Regulations...............................................................................................4-33
A. Taking Applications for Occupancy 4-33
B. Creating and Maintaining Waiting Lists 4-33
C. Social Security Number (SSN) Requirements 4-33
D. Record-Keeping 4-33
4-14 Taking Applications for Occupancy...............................................................4-34
A. Key Requirements 4-34
B. Contents of Application 4-34
C. Types of Applications 4-35
D. Supplement to Application of Federally Assisted Housing 4-36
4-15 Matching Applicants on the Waiting List to Available Units.........................4-37
A. Overview 4-37
B. Nondiscrimination When Matching Applicants to Available Units 4-38
C. Matching Family Characteristics with Available Units 4-38
D. Section 8 Units: Extremely Low-Income Targeting Requirements
and Tenant Selection 4-38
E. Restrictions on Applicant Selection Based on Income 4-39
F. Matching Single Persons to Units 4-39
4-16 Creating and Maintaining Waiting Lists .........................................................4-39
A. Key Requirements 4-39
B. Opening and Closing the Waiting List 4-40
C. Determining an Applicant’s Preliminary Eligibility 4-40
D. Creating Waiting Lists 4-41
4-17 Placing Families with Disable Family Members ............................................4-43
4-18 Documenting Changes to Waiting Lists.........................................................4-43
A. Overview 4-43
B. Providing an Auditable Record of Changes to Waiting Lists 4-43
C. Maintaining Documentation of the Waiting Lists 4-43
D. Maintaining Records of Manually Recorded Waiting Lists 4-44
E. Maintaining Records for Electronic Waiting Lists 4-44
4-19 Updating Waiting List Information..................................................................4-45
4-20 Removing Names from the Waiting List.........................................................4-46
4-21 Reinstating Applicants to the Waiting List.....................................................4-46
4-22 Record-Keeping...............................................................................................4-46
SECTION 4: SELECTING TENANTS FROM THE WAITING LIST..............................4-47
4-23 General .............................................................................................................4-47
4-24 Applicant Interviews........................................................................................4-47

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4-25 Applying Income Targeting Requirements in Section 8 Properties Applying Income Targeting Requirements in Section 8 Properties .............4-50
4-26 Verification of Preferences..............................................................................4-55
A. Key Requirements 4-55
B. Acceptable Verification Methods 4-55
4-27 Implementing Screening Reviews ..................................................................4-57
A. Timing for Conducting Screening Reviews 4-57
B. Screening for Credit History 4-57
C. Screening for Rental History 4-57
D. Screening for Housekeeping 4-59
E. Screening for Drug Abuse and Other Criminal Activity 4-59
4-28 Ensuring That Screening Is Performed Consistently....................................4-61
A. Procedures 4-61
B. Extenuation Circumstances 4-62
4-29 Verifying the Need for Accessible Units ........................................................4-62
4-30 Addressing Requests for Reasonable Accommodations.............................4-63
4-31 Denial of Assistance to Noncitizens...............................................................4-63
A. Applicability 4-64
B. Offering and Continuing Assistance 4-64
C. Events Triggering Denial of Assistance 4-64
D. Required Notice 4-65
E. DHS Appeal Process 4-65
CHAPTER **5. ** DETERMINING INCOME AND CALCULATING RENT
5-1 Introduction........................................................................................................5-1
5-2 Key Terms ..........................................................................................................5-2
SECTION 1: DETERMINING ANNUAL INCOME ..........................................................5-3
5-3 Key Regulations.................................................................................................5-3
5-4 Key Requirements .............................................................................................5-3
5-5 Methods for Projecting and Calculating Annual Income ................................5-3
5-6 Calculating Income – Elements of Annual Income..........................................5-7
A. Income of Adults and Dependents 5-7
B. Income of Temporarily Absent Family Members 5-9
C. Deployment of Military Personnel to Active Duty 5-10
D. Income of Permanently Confined Family Members 5-11
E. Educational Scholarships or Grants 5-11
F. Alimony or Child Support 5-12
**G. ** Regular Cash Contributions and Gifts 5-12
H. Income from a Business 5-13
I. Periodic Social Security Benefits 5-13
J. Adjustments for Prior Overpayment of Benefits 5-13
K. Public Assistance Income in As-Paid Localities 5-14
L. Periodic Payments from Long-Term Care Insurance, Pensions,
Annuities, and Disability or Death Benefits 5-15

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**M. ** Income from Training Programs 5-17
N. Resident Services Stipends 5-18
**O. ** Income Received by a Resident of an Intermediate Care Facility
for the Mentally Retarded or for the Developmentally Disabled
(ICF/MR or ICF/DD) and Assisted Living units in Elderly Projects 5-19
P. Withdrawal of Cash or Assets from an Investment 5-19
**Q. ** Lump Sum Payments Counted as Income 5-19
R. Exclusions from Income 5-22
5-7 Calculating Income from Assets.....................................................................5-23
A. What is Considered an Asset? 5-23
B. Determining Income from Assets 5-23
C. Determining the Total Cash Value of Family Assets 5-24
D. Assets Owned Jointly 5-25
E. Calculating Income from Assets When Assets Total $5,000 or Less 5-27
F. Calculating Income from Assets When Assets Exceed $5,000 5-27
**G. ** Calculating Income from Assets – Specific Types of Assets 5-29
SECTION 2: DETERMINING ADJUSTED INCOME ....................................................5-40
5-8 Key Regulations...............................................................................................5-40
5-9 Key Requirements for Determining Adjusted Income...................................5-41
5-10 Calculating Adjusted Income..........................................................................5-41
A. Dependent Deduction 5-41
B. Child Care Deduction 5-42
C. Deduction for Disability Assistance Expense 5-44
D. Medical Expense Deduction 5-46
E. Elderly Family Deduction 5-50
F. No Deduction for Alimony or Child Support Paid to a Person
Outside the Assisted Family 5-51
SECTION 3: VERIFICATION .......................................................................................5-52
5-11 Key Regulations...............................................................................................5-52
5-12 Verification Requirements...............................................................................5-52
A. Key Requirements 5-52
B. Timeframe for Conducting Verifications 5-53
5-13 Acceptable Verification Methods....................................................................5-54
A. Methods of Verification 5-54
B. Third-Party Verification 5-54
5-14 Identifying Appropriate Verification Sources ................................................5-57
5-15 Required Verification and Consent Forms.....................................................5-57
A. Consent and Verification Forms 5-57
B. HUD-Required Consent and Release Forms 5-57
C. Information to Tenants 5-58
D. Owner-Created Verification Forms 5-58
5-16 Effective Term of Verifications .......................................................................5-59

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A.
Duration of Verification Authorization		 5-59
B.
Effective Term of Verifications		 5-60
5-17 Inconsistent Information Obtained Through Verifications ...........................5-61
5-18 Documenting Verifications..............................................................................5-61
A.
Key Requirement		 5-61
B.
Documenting Third-Party Verification		 5-61
C.
Documenting Telephone Verification		 5-61
D.
Recording Inspection of Original Documents		 5-61
E.
Documenting Why Third-Party Verification Is Not Available		 5-62
F.
Reasonable Accommodation		 5-62
5-19 Confidentiality of Applicant and Tenant Information ....................................5-62
5-20 Security of EIV Data.........................................................................................5-63
5-21 Refusal to Sign Consent Forms......................................................................5-63
5-22 Interim Recertifications...................................................................................5-64
5-23 Record-Keeping Procedures...........................................................................5-64
SECTION 4: CALCULATING TENANT RENT.............................................................5-65
5-24 Key Regulations...............................................................................................5-65
5-25 Calculating the Tenant Contribution for Section 8, PAC, PRAC,
RAP and Rent Supplement Properties ...........................................................5-65
A.
Total Tenant Payment		 5-65
B.
Unit Rent		 5-66
C.
Timeframe for Calculating Rent		 5-66
5-26 Procedures for Determining Tenant Contributions for Section 8,
PAC, PRAC, RAP, and Rent Supplement Properties.....................................5-67
A.
Tenant Rent		 5-67
B.
Assistance Payments		 5-68
C.
Utility Reimbursement		 5-68
D.
Section 8 Minimum Rent		 5-68
E.
Welfare Rent		 5-71
5-27 Calculating Assistance Payments for Authorized
Police/Security Personnel...............................................................................5-72
5-28 Calculating Tenant Contribution for “Double Occupancy”
in Group Homes...............................................................................................5-72
A.
Double Occupancy		 5-72
B.
Total Tenant Payment		 5-73
C.
Contract Rent and Assistance Payment in Section
202/8 Group Homes 5-73
D.
Operating Cost and Assistance Payment in Section
811 Group Homes 5-74
E.
Calculating Rent at Change in Occupancy		 5-76
5-29 Calculating Tenant Contribution for Section 236 and
Section 221(d)(3) Below Market Interest Rate (BMIR) ...................................5-76
A.
Tenant’s Rent Contribution		 5-77
B.
Timeframe for Calculating Rent		 5-77

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5-30 Determining Tenant Contribution at Properties with Multiple
Forms of Subsidy ............................................................................................5-79
5-31 Procedures for Calculating Rent ....................................................................5-80
CHAPTER 6. LEASE REQUIREMENTS AND LEASING ACTIVITIES
6-1 Introduction........................................................................................................6-1
6-2 Key Terms ..........................................................................................................6-2
SECTION 1: LEASES AND LEASE ATTACHMENTS...................................................6-3
6-3 Key Regulations.................................................................................................6-3
A.
Lease Requirements		 6-3
B.
Lead-Based Pain		 6-3
C.
Pet Regulations		 6-3
D.
Amending the Lease		 6-3
6-4 Leases, Lease Amendments and Lease Attachments – General ...................6-4
6-5 Lease Requirements..........................................................................................6-5
A.
Form of Lease		 6-5
B.
Key Requirements under HUD’s Model Leases and Lease
Addendums 6-8
C.
Model Lease for Subsidized Programs		 6-9
D.
Model Lease for Section 202/8 and Section 202 PACs		 6-11
E.
Model Lease for Section 202 PRACs and Section 811 PRACs		 6-11
F.
Required Lease Provisions for Specific Properties		 6-11
6-6 Lease Term.......................................................................................................6-13
A.
Introduction		 6-13
B
Initial Term		 6-14
C.
Renewal Terms		 6-14
6-7 Attachments to the Lease ...............................................................................6-14
6-8 Lead-Based Paint Disclosure Form................................................................6-16
A.
Applicability		 6-16
B.
Overview		 6-16
C.
Disclosure Rule Requirements		 6-17
D.
Record-Keeping Requirements		 6-19
6-9 House Rules.....................................................................................................6-19
A.
Overview		 6-19
B.
Key Requirements		 6-19
6-10 Pet Rules ..........................................................................................................6-22
A.
Applicability		 6-22
B.
Overview		 6-23
C.
Key Requirements		 6-23
D.
Lease Provisions for Pets		 6-25
E.
Procedures When Pet Rules Are Violated		 6-26
6-11 Amending the Lease for Rent Changes .........................................................6-27
A.
Overview		 6-27

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B.
Key Requirements
6-27
6-12 Modifying the Lease ........................................................................................6-28
A.
Applicability
6-28
B.
Key Requirements
6-28
C.
Submission and Approval Process for Modifying the Lease
6-29
D.
Providing Notice to the Tenant
6-30
SECTION 2: SECURITY DEPOSITS ...........................................................................6-31
6-13 Key Regulations...............................................................................................6-31
6-14 Applicability .....................................................................................................6-31
6-15 Collection of the Security Deposit..................................................................6-31
6-16 Security Deposits for Tenants Transferring to Another Unit........................6-33
6-17 Interest Earned on the Security Deposit ........................................................6-35
6-18 Refunding and Use of the Security Deposit...................................................6-36
SECTION 3: CHARGES IN ADDITION TO RENT .......................................................6-37
6-19 Key Regulations...............................................................................................6-37
6-20 Charges Prior to Occupancy...........................................................................6-38
6-21 Charges at Initial Occupancy..........................................................................6-38
6-22 Meal Program...................................................................................................6-38
6-23 Charges for Late Payment of Rent .................................................................6-38
6-24 Pet Deposits.....................................................................................................6-39
6-25 Other Charges During Occupancy .................................................................6-40
A.
When Owners May Require Other Charges
6-40
B.
Checks Returned for Insufficient Funds
6-40
C.
Damages
6-41
D.
Special Management Services
6-41
E.
Court Filing, Attorney, and Sheriff Fees
6-41
F.
Owners May Require Tenants to Pay Other Charges
6-42
SECTION 4: THE LEASING PROCESS ......................................................................6-42
6-26 Key Regulations...............................................................................................6-42
6-27 Briefing with New Tenants ..............................................................................6-42
A.
Overview
6-42
B.
Briefing Topics
6-42
C.
Conducting the Briefing Meeting
6-44
6-28 Form of Payment .............................................................................................6-44
6-29 Unit Inspections...............................................................................................6-44
A.
Overview
6-44
B.
Key Requirements
6-45
C.
Move-In Inspection Requirements
6-45
D.
Move-Out Inspection Instructions
6-46

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6-30 Documents to Be Provided to Tenants ..........................................................6-46
CHAPTER 7. RECERTIFICATION, UNIT TRANSFERS, AND GROSS RENT
CHANGES
7-1 Introduction........................................................................................................7-1
7-2 Key Terms ..........................................................................................................7-2
SECTION 1: ANNUAL RECERTIFICATION..................................................................7-3
7-3 Key Regulations.................................................................................................7-3
7-4 Key Requirements .............................................................................................7-3
7-5 Timing of Annual Recertifications....................................................................7-6
A.
Key Requirement
7-6
B.
Determining Recertification Anniversary Dates
7-6
C.
HUD Approval of Alternative Recertification Anniversary Dates
7-7
7-6 Overview of Annual Recertification Procedures .............................................7-8
7-7 Notices to Tenants.............................................................................................7-9
A.
Overview
7-9
B.
Description of Required Notices
7-9
7-8 Effective Dates of Changes in Assistance Payment, Total
Tenant Payment, and Tenant Rent .................................................................7-14
A.
Overview
7-14
B.
Timely Completion of Recertification Process
7-14
C.
Timely Tenant Response, But Short Processing Time
7-15
D.
Late Response/Processing of Recertifications
7-16
SECTION 2: INTERIM RECERTIFICATION ................................................................7-22
7-9 Key Regulations...............................................................................................7-22
7-10 Key Requirements ...........................................................................................7-22
7-11 Owner Responsibilities ...................................................................................7-23
7-12 Processing Interim Recertifications...............................................................7-26
7-13 Effective Date of Interim Recertifications ......................................................7-27
SECTION 3: UNIT TRANSFERS .................................................................................7-28
7-14 Key Regulations...............................................................................................7-28
7-15 Key Requirements ...........................................................................................7-28
7-16 Unit Transfers Due to a Change in Family Composition...............................7-29
A.
Determining Whether a Unit Transfer Should Occur
7-29
B.
Transfer Requirements
7-29
C.
Written Policies
7-30
D.
Transfer Fees in Section 236 and BMIR Cooperatives
7-30

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SECTION 4: GROSS RENT CHANGES ......................................................................7-30
7-17 Key Requirements ...........................................................................................7-30
7-18 Submission and Approval Process................................................................7-31
CHAPTER 8. TERMINATION
8-1 Introduction........................................................................................................8-1
8-2 Key Terms ..........................................................................................................8-2
SECTION 1: TERMINATION OF ASSISTANCE............................................................8-3
8-3 Key Regulations.................................................................................................8-3
8-4 Applicability .......................................................................................................8-3
8-5 Key Requirements: When Assistance Must Be Terminated ..........................8-3
8-6 Procedures for Terminating or Reinstating Assistance..................................8-5
A.
Terminating Assistance
8-5
B.
Reinstating Assistance
8-6
8-7 Termination of Assistance Related to Establishing Citizenship or
Eligible Immigration Status...............................................................................8-6
A.
Applicability
8-6
B.
When Assistance Must Not Be Terminated
8-6
C.
Termination of Assistance When Unable to Establish Citizenship
or Eligible Immigration Status
8-7
D.
Termination of Assistance When a Tenant Allows an Ineligible
Individual to Reside in a Unit
8-8
SECTION 2: TERMINATION OF TENANCY BY LESSEES...........................................8-9
8-8 Key Regulations.................................................................................................8-9
8-9 Key Requirements .............................................................................................8-9
8-10 Allowable Use of Security Deposits .................................................................8-9
SECTION 3: TERMINATION OF TENANCY BY OWNERS.........................................8-10
8-11 Key Regulations...............................................................................................8-10
A.
Termination of Tenancy
8-10
B.
Eviction for Drug Abuse and Other Criminal Activity
8-10
C.
Providing Notice of Termination of Tenancy
8-10
8-12 Overview...........................................................................................................8-10
8-13 Material Noncompliance with the Lease ........................................................8-11
A.
Key Requirements
8-11
B.
Procedures for Terminating Tenancy and Providing Notice
8-15
8-14 Drug-Abuse and Other Criminal Activity........................................................8-17
A.
Key Requirements
8-17

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B. Factors to Consider When Terminating Tenancy for Drug Abuse
and Other Criminal Activity 8-18
C. Procedures for Accessing Criminal Records 8-19
D. Procedures for Terminating Tenancy and Providing Notice 8-22
8-15 Material Failure to Carry Out Obligations under a State or Local
Landlord and Tenant Act.................................................................................8-22
A. Key Requirements 8-22
B. Procedures for Terminating Tenancy and Providing Notice 8-23
8-16 Other Good Cause...........................................................................................8-23
A. Key Requirements 8-23
B. Procedures for Terminating Tenancy and Providing Notice 8-23
SECTION 4: DISCREPANCIES, ERRORS, AND FRAUD ...........................................8-24
8-17 Key Regulations...............................................................................................8-24
8-18 Procedures for Addressing Discrepancies and Errors.................................8-24
A. Overview 8-24
B. Program Violations 8-24
C. Investigating and Discovering the Facts 8-24
D. Notifying and Meeting with the Tenant 8-25
E. Determining the Outcome of the Investigation 8-25
8-19 Procedures for Addressing Fraud..................................................................8-26
A. Overview 8-26
B. Criminal Violation (Fraud) 8-26
C. Documenting Fraud 8-26
D. Taking Action to Address Fraud 8-27
8-20 Discrepancies Reported in the EIV System ...................................................8-28
A. Requirements Regarding Discrepancies Reported in the EIV System 8-28
B. Nondisclosure of Income Information 8-29
C. Opportunity to Contest 8-29
8-21 Reimbursement to HUD for Overpayment of Assistance..............................8-29
A. Tenant’s Obligation to Repay 8-29
B. Owner’s Obligation to Repay 8-30
8-22 Tenant Repayment Options ............................................................................8-31
8-23 Repayment Agreements..................................................................................8-32
8-24 Reimbursement to Tenant for Overpayment of Rent ....................................8-34
8-25 Reimbursement for Errors Discovered During a Monitoring Review...........8-34

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▸ Contents — HUD Handbook 4350.3 REV-1 — Occupancy Requirements of Subsidized Multifamily Housing Programs
HUD Handbook 4350.3 REV-1 — Occupancy Requirements of Subsidized Multifamily Housing Programs
  1. ▸ HUD Handbook 4350.3: Occupancy Requirements of Subsidized Mult…
    Overview
    1. 1. This Transmits
    2. 2. Implementation:
    3. 1. This Transmits
    4. H. Chapter 8. Termination
    5. L. Glossary
    6. 2. Implementation:
    7. C. Chapter 1, Introduction
    8. E. Chapter 3, Eligibility for Assistance and Occupancy
    9. F. Chapter 4, Waiting List and Tenant Selection
    10. G. Chapter 5, Determining Income and Calculating Rent
    11. H. Chapter 6, Lease Requirement and Leasing Activities
    12. I. Chapter 7, Recertification, Unit Transfers, and Gross Rent …
    13. K. Chapter 9, Required HUD-50059 and Subsidy Data Reporting
    14. L. Glossary
    15. M. Appendices
    16. N. Exhibits
    17. 4. Filing Instructions
    18. 1. This Transmits
    19. 2. Implementation
    20. 3. Explanation of Materials Transmitted
    21. C. Chapter 1, Introduction
    22. D. Chapter 2, Civil Rights and Nondiscrimination Requirements
    23. E. Chapter 3, Eligibility for Assistance and Occupancy
    24. F. Chapter 4, Waiting List and Tenant Selection
    25. I. Chapter 7, Recertification, Unit Transfers, and Gross Rent …
    26. J. Chapter 8, Termination
    27. K. Chapter 9, Required HUD-50059 and Subsidy Data Reporting
    28. L. Appendices:
    29. M.Glossary:
    30. 4. Filing Instructions
    31. Paperwork Reduction Act Certification Occupancy Requirements o…
    32. CHAPTER 1. INTRODUCTION
    33. CHAPTER 2. CIVIL RIGHTS AND NONDISCRIMINATION REQUIREMENTS
    34. SECTION 3: VERIFICATION OF ELIGIBILITY FACTORS................…
    35. CHAPTER 4. WAITING LIST AND TENANT SELECTION
    36. SECTION 3: WAITING LIST MANAGEMENT............................…
    37. CHAPTER 9. ENTERPRISE INCOME VERIFICATION (EIV)
    38. CHAPTER 1. INTRODUCTION
    39. 1-1 Purpose of This Handbook
    40. 1-2 Programs Subject to This Handbook
    41. State Agency Financed Properties
    42. Figure 1-1: Programs Subject to This Handbook
    43. C. How Applicability Varies
    44. A. Financing Subsidies: Mortgage Insurance and Mortgage Intere…
    45. B. Direct Loans and Capital Advances
    46. C. Project Rental Subsidies
    47. 1-4 Contract Administrators
    48. 1-5 Principles for Addressing Overlapping Federal, State, and …
    49. B. Statutory Program Eligibility Requirements
    50. C. Multiple Federal Laws
    51. D. Overlap Between Federal and State/Local Nondiscrimination L…
    52. A. Organization of Chapters
    53. B. Format
    54. Key Terms
    55. A. Relevant HUD Handbooks
    56. B. Other HUD Publications and Information
    57. HUDCLIPS Website.
    58. C. Ordering Publications
    59. Handbook Waivers, Key Statutes, and Regulations
    60. CHAPTER 2. CIVIL RIGHTS AND NONDISCRIMINATION REQUIREMENTS
    61. 2-1 Introduction
    62. 2-2 Key Terms
    63. Section 1: Applicable Laws
    64. 2-3 Key Regulations and Statute
    65. General Provisions
    66. 2-5 Fair Housing Act, Title VIII of the Civil Rights Act of l968
    67. Obligation to Affirmatively Further Fair Housing
    68. E. Fair Housing Poster
    69. Title VI of the Civil Rights Act of 1964
    70. 2-7 Age Discrimination Act of 1975
    71. 2-8 Section 504 of the Rehabilitation Act of 1973
    72. 2-9 Civil Rights Related Program Requirements
    73. 2-10 Title VI, Subtitle D of the Housing and Community Develop…
    74. 2-11 Required Data and Record-Keeping
    75. 2-12 Principles for Addressing Overlapping Federal, State, and…
    76. Section 2: Nondiscrimination Requirements Under the Fair Housi…
    77. 2-13 Key Regulation
    78. 2-14 General
    79. 2-15 Unlawful Refusal to Rent or Negotiate for Rental
    80. 2-16 Other Prohibited Rental Activities
    81. 2-17 Discrimination in the Representation of Available Dwellings
    82. 2-18 Discrimination in Terms, Conditions, Privileges, Services…
    83. 2-19 Discrimination in Marketing, Statements, and Notices
    84. 2-20 Retaliatory Occupancy Practices, Coercion, Intimidation, …
    85. Section 3: Additional Nondiscrimination and Accessibility Requ…
    86. 2-21 Key Regulations
    87. 2-22 Introduction
    88. 2-23 Definition of Persons with Disabilities for Civil Rights …
    89. Definitions for Program Eligibility Purposes
    90. 2-24 Applicability
    91. 2-25 Overview of Key Requirements
    92. B. Projects with Multiple Contracts
    93. C. Allowable Methods of Compliance
    94. D. Prioritizing Methods
    95. Accessible Unit Requirements
    96. 2-26 Technical Resources
    97. 2-27 Nondiscrimination in Owner Policies
    98. Example – Discriminatory Policies and Practices
    99. Example – Neutral Discrimination Policies
    100. 2-28 Coordinating Efforts to Comply with Section 504 Requireme…
    101. 2-29 Communications with Persons with Disabilities
    102. B. Providing Auxiliary Aids to Ensure Effective Communication …
    103. Example - Reasonable Requests for Auxiliary Aids
    104. Example - Auxiliary Aids that Owners Are Not Required to Provide
    105. C. Written Communications
    106. Example - Communicating Accessibility Features
    107. Telecommunications
    108. 2-30 Information about Availability of Accessible Units
    109. 2-31 Determining Eligibility of Applicants for Admission and A…
    110. Example – What Owners May Ask or Must Not Ask Applicants Apply…
    111. A. Applicability
    112. Eligibility for Accessible Units
    113. 2-33 Moving Tenants Who Require Special Features into Accessib…
    114. Example – When Owners Should Move Tenants to Accessible Units
    115. 2-34 Owner Self-Evaluation
    116. A. General
    117. B. Federally Assisted Multifamily Properties Built after July …
    118. Accessible Routes
    119. D. Common Use Facilities
    120. E. Physical Alterations to Existing Housing
    121. 2-36 Building Standards
    122. 2-37 Limitations on Owners’ Obligations to Make Their Housing …
    123. 2-38 General
    124. 2-39 What Are Reasonable Accommodations?
    125. 2-40 Key Principles Regarding Reasonable Accommodations
    126. 2-41 Reasonable Accommodations – Property Operations
    127. 2-42 Reasonable Accommodations – Physical Alterations
    128. Example – When Owners Must Make Reasonable Accommodations
    129. Example – Requests for Reasonable Accommodations or Housing Ad…
    130. 2-43 Limits on Obligations to Provide Reasonable Accommodations
    131. Example – Reasonable Accommodation that Creates an Undue Finan…
    132. Example – Reasonable Accommodation that Does Not Create an Und…
    133. 2-44 Assistance Animals as a Reasonable Accommodation
    134. 2-45 Fair Housing Act Basic Accessibility Requirements
    135. 2-46 Additional Fair Housing Act Requirement to Allow Tenant M…
    136. 2-47 Owner and Tenant Responsibilities When Tenant Modifies Un…
    137. Example – Owners Requiring Tenants to Restore Units to Their O…
    138. Section 4: Housing Discrimination Complaints and Compliance Re…
    139. 2-48 Housing Discrimination Complaints
    140. 2-49 Compliance Reviews
    141. Chapter 2 Exhibits
    142. Exhibit 2-1: Distribution of Accessible Units
    143. OR
    144. OR
    145. NOTES:
    146. Exhibit 2-3: Sample Notification of Nondiscrimination on the B…
    147. INSTRUCTIONS:
    148. Exhibit 2-4: Suggested Checklist to Determine Whether a Commun…
    149. Exhibit 2-5: Examples of Fundamental Alterations
    150. EXHIBIT 2-6: EXAMPLES OF UNDUE FINANCIAL AND ADMINISTRATIVE BU…
    151. CHAPTER 3. ELIGIBILITY FOR ASSISTANCE AND OCCUPANCY
    152. 3-1 Introduction
    153. 3-2 Key Terms
    154. Section 1: Program Eligibility
    155. 3-3 Key Regulations
    156. 3-4 Eligibility Determinations – General
    157. 3-5 Key Program Eligibility Requirements
    158. Income Limits
    159. A. Income Eligibility
    160. B. Establishing Income Limits
    161. Timing of Income Eligibility Determinations
    162. Program Income Limits
    163. Figure 3-2: Income Limits
    164. Figure 3-3: Income Limits by Program
    165. E. Income Limits and Family Size
    166. A. Post-1981 Universe
    167. B. Pre-1981 Universe
    168. C. Eligible In-Place Tenants (Exceptions to the income limits …
    169. D. Exceptions to the Income Limits for Post-1981 Properties Re…
    170. E. Procedures for Requesting and Using Exceptions to the Very …
    171. F. Exceptions to Section 8 Income Targeting Requirements
    172. 3-8 Admitting Over-Income Applicants
    173. A. Section 8, Section 202/8, Section 202 PAC, Section 202 PRAC…
    174. B. BMIR Units
    175. C. Section 236, Rent Supplement, and RAP Units
    176. Example – Admission of Market Rent Applicants
    177. D. Admission of Police Officers or Security Personnel in Secti…
    178. 3-9 Disclosure of Social Security Numbers
    179. B. Required Documentation
    180. C. Provisions for Applicants Disclosure and/or Documentation o…
    181. b. Under the Age of Six Without an Assigned SSN.
    182. 3-10 Residence Criteria
    183. Sole Residence Requirement
    184. Prohibition Against Double Subsidies
    185. 3-11 Consent and Verification Forms
    186. B. Who Must Sign Consent and Verification Forms
    187. Provisions for Refusal to Sign
    188. 3-12 Restriction on Assistance to Noncitizens
    189. Key Requirements
    190. C. Administration of Restriction on Assistance to Noncitizen
    191. Protection from Liability for Project Owners
    192. Reviewing a Family’s Citizenship/Immigration Status
    193. Applicability
    194. Notification to Applicants
    195. H. Owner Preparation to Collect Documentation of Citizenship/I…
    196. Required Documentation of Citizenship/Immigration Status
    197. J. Timeframes for Submitting Evidence of Citizenship/Immigrati…
    198. Example – DHS Verification Process Delayed
    199. L. Verifying Information on Immigration Status
    200. Appealing Determinations of Ineligibility
    201. Mixed Families
    202. O. Continued Assistance
    203. Prorated Assistance
    204. Example – Section 8 or Rent Supplement Prorated Rent
    205. Example – Section 8 Prorated Rent (with utility allowance)
    206. Example – Project-Based Subsidy (Section 236) Programs
    207. Q. Temporary Deferral of Termination of Assistance
    208. Example – Project-Based and Individual Tenant Subsidy Programs…
    209. R. Prohibition of Assistance to Noncitizen Students
    210. 3-13 Determining Eligibility of Students for Assistance
    211. Example:
    212. B. Eligibility of Students for Other Assistance Programs
    213. Section 2: Project Eligibility
    214. 3-14 Key Regulations
    215. B. Eligibility for Admission to Individual Section 202, Sectio…
    216. Occupancy Standards
    217. 3-15 Program versus Project Eligibility
    218. 3-16 Determining the Eligibility of a Remaining Member of a Te…
    219. 3-17 Definitions of Elderly and Disability Used to Determine P…
    220. Figure 3-5: Applicable Definitions for Elderly and Disability …
    221. Figure 3-5: Applicable Definitions for Elderly and Disability …
    222. Figure 3-6: Applicable Definitions of Elderly and Disability -…
    223. Definition A – Elderly Family. [24 CFR 5.403]
    224. Definition B – Elderly Family. [24 CFR 891.505] Elderly famili…
    225. Disability Definitions
    226. Figure 3-6: Applicable Definitions of Elderly and Disability -…
    227. Figure 3-6: Applicable Definitions of Elderly and Disability -…
    228. Definition E – Person with Disabilities (continued)
    229. (Continued)
    230. Figure 3-6: Applicable Definitions of Elderly and Disability -…
    231. Figure 3-6: Applicable Definitions of Elderly and Disability -…
    232. 3-18 Eligibility Requirements for Admission to Elderly Project…
    233. A. Owner-Adopted Preferences for Elderly, Disabled, Nonelderly…
    234. Sources in conflict.
    235. Example – Establishing the Number of Units for Nonelderly Pers…
    236. B. Owner-Adopted Elderly Restrictions in Certain Federally Ass…
    237. Sources in conflict
    238. 3-19 Eligibility Requirements for Admission to Elderly Project…
    239. Section 221(d)(3) with a Rent Supplement Contract;
    240. C. Prepaid Projects with Formerly HUD-Insured Mortgages Under …
    241. 3-20 Eligibility for Admission to Individual Section 202, Sect…
    242. Examples – Eligible Applicants with Disabilities
    243. 3-21 Applicants with Housing Choice Vouchers
    244. Partially Assisted Properties
    245. C. Section 236, Section 221(d)(3) BMIR, and Section 202 Units …
    246. D. Previously HUD-Owned Projects
    247. 3-22 Eligibility of Single Persons
    248. 3-23 Occupancy Standards
    249. Key Requirements
    250. C. Timeframe for Applying Occupancy Standards
    251. Prohibition of Occupancy Standards that Exclude Children
    252. F. Assigning a Smaller Unit Than Required
    253. Assigning Units Larger Than Required
    254. H. Change in Family Size After Initial Occupancy
    255. Example - Change in Family Size
    256. b. Subsidized housing cooperatives.
    257. I. Change in Need for Accessible Features
    258. Section 3: Verification of Eligibility Factors
    259. 3-24 Key Regulations
    260. 3-25 Introduction
    261. 3-26 Key Requirements
    262. 3-27 Verification of Family Composition
    263. 3-28 Verification of Family Type and Individual Status
    264. B. Disability
    265. C. Age
    266. 3-29 Verification of the Need for an Assistance Animal
    267. 3-30 Verification of Income Eligibility
    268. 3-31 Verification of Social Security Numbers
    269. 3-32 Verification of Citizenship and Immigration Status
    270. 3-33 Verifying Eligibility of a Student for Assistance
    271. B. Verification of Eligibility of Students for Other Assistanc…
    272. Chapter 3 Exhibits
    273. Exhibit 3-1: Request for Exception to Limitations on Admission…
    274. Signed by:
    275. SITUATION 1: Displaced Tenant
    276. SITUATION 2: Project Financed Under Section 11(b) or Section 103
    277. SITUATION 3: Project Supervised by a State Agency
    278. SITUATION 4: Project Approved Based on Agreement to Comply wit…
    279. SITUATION 5: Units Designed for a Specific Occupant Group
    280. SITUATION 6: Insufficient Number of Very Low-Income Applicants
    281. Financial and Vacancy Data Required for Exceptions Under Situa…
    282. Month-End Accounts
    283. Month-End Accounts
    284. ==============================================================…
    285. Part IV
    286. Fair Housing Enforcement— Occupancy Standards Notice of Statem…
    287. FOR FURTHER INFORMATION CONTACT:
    288. Statutory and Regulatory Background
    289. This Notice
    290. Eva M. Plaza,
    291. Size of bedrooms and unit
    292. Age of children
    293. Configuration of unit
    294. Other physical limitations of housing
    295. State and local law
    296. Other relevant factors
    297. Exhibit 3-3: Sample Owners Notice No. 1
    298. Exhibit 3-5: Sample Citizenship Declaration
    299. DECLARATION
    300. AND
    301. Exhibit 3-6: Sample Verification Consent Form
    302. CONSENT
    303. NOTIFICATION TO FAMILY:
    304. Exhibit 3-7: Sample Owner’s Summary of Family
    305. Exhibit 3-8: Sample Owner’s Notice No. 2 for a Tenant Family
    306. Prorated assistance
    307. Temporary deferral of termination of assistance
    308. OPTION SHEET
    309. Exhibit 3-9: Sample Owner’s Notice No. 2 for an Applicant Family
    310. OPTION SHEET
    311. Exhibit 3-10: Sample Owner’s Notice No. 3 for a Tenant Family …
    312. [USE THE FOLLOWING FOR AN ELIGIBLE TENANT FAMILY]
    313. [USE THE FOLLOWING FOR A MIXED TENANT FAMILY]
    314. Prorated Assistance
    315. Temporary deferral of termination of assistance
    316. [USE THE FOLLOWING FOR AN INELIGIBLE TENANT FAMILY]
    317. Exhibit 3-11: Sample Owner’s Notice No. 3 for an Applicant Fam…
    318. [USE THE FOLLOWING FOR AN ELIGIBLE APPLICANT FAMILY]
    319. [USE THE FOLLOWING FOR A MIXED APPLICANT FAMILY]
    320. [USE THE FOLLOWING FOR AN INELIGIBLE APPLICANT FAMILY]
  2. Exhibit 3-12: Section 8, RAP, and Rent Supplement Programs – S…
  3. Exhibit 3-13: Section 236 Without Additional Assistance – Spec…
  4. Exhibit 3-14: Section 236 With Benefit of Additional Assistanc…
  5. Document Package for Applicant's/Tenant's Consent to the Relea…
  6. Exhibit 7-2: Sample Annual Recertification First Reminder Notice
  7. Exhibit 7-4: Sample Annual Recertification Third Reminder Noti…
  8. SAMPLE TENANT CONSENT TO DISCLOSE EIV INCOME INFORMATION
  9. Applying the Model Lease for Subsidized Programs to Individual…
  10. Applying the Model Leases for Section 202 PRAC and Section 811…
  11. Sample Move-In/Move-Out Inspection Form
  12. Memorandum February 5, 2002: Fact Sheets for Project-Based Ass…

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