Yuba City Municipal Code Ch. 13 Disclosure Statement Filings and Retentions

(a) Except as provided in Government Code Sections 84615(a), (b), as amended from time to time, any elected officer, candidate, committee, or other person required to file statements, reports, or other documents ("statements") as required by Chapter 4 of the Political Reform Act (Government Code Section 84100 et seq.) shall file such statements using the online system according to procedures established by the City Clerk.

(b) The procedures established by the City Clerk for the online system shall ensure that the online system complies with the requirements set forth in Government Code Section 84615.

(c) The online filing system shall ensure the integrity of the data transmitted and shall include safeguards against efforts to tamper with, manipulate, alter, or subvert the data.

(d) The online filing system shall only accept a filing in the standardized record format that is developed by the California Secretary of State pursuant to Government Code Section 84602(a)(2) and that is compatible with the Secretary of State's system for receiving an online or electronic filing.

(e) The online filing system shall include a procedure for filers to comply with the requirement that they sign statements and reports under penalty of perjury pursuant to Government Code Section 81004.

(Ord. No. 006-21, § 1, 10-5-2021)

(a) Any elected officer, candidate, or committee who has electronically filed a statement using the online system is not required to file a copy of that document in paper format with the City Clerk.

(b) The City Clerk shall issue an electronic confirmation that notifies the filer that the statement was received, the notification shall include the date and time that the statement was received and the method by which the filer may view and print the data received by the City Clerk. The date of filing for a statement filed online shall be the day that it is received by the City Clerk.

(c) If the City Clerk's system is not capable of accepting a statement due to technical difficulties, an elected officer, candidate, or committee shall file that statement in paper format with the City Clerk.

(d) The online filing system shall enable electronic filers to complete and submit filings free-of-charge.

(Ord. No. 006-21, § 1, 10-5-2021)

(a) The system shall make all the data filed available on the City's webpage in an easily understood format that provides the greatest public access. The data shall be made available free-of-charge and as soon as possible after receipt. The data made available on the City's webpage shall not contain the street name and building number of the persons or entity representatives listed on the electronically filed forms or any bank account number required to be disclosed by the filer. The City Clerk's Office shall make a complete, unredacted copy of the statement, including any street names, building numbers, and bank account numbers disclosed by the filer, available to any person upon request.

(b) The City Clerk's Office shall maintain, for a period of at least ten years commencing from the date filed, a secured, official version of each online or electronic statement which shall serve as the official version of that record for purposes of audits and other legal purpose.

(Ord. No. 006-21, § 1, 10-5-2021)