Westlake Village Municipal Code Ch. 2.7 City Funds

The City Council shall not hear, consider, allow or approve any claim, bill or demand against the City unless the same be itemized giving names, dates and particular services rendered, distance traveled, character of work done, number of days engaged, materials and supplies furnished, when and to whom, in what quantity furnished, the price therefor and any other pertinent details as the case may be.

(Ord. No. 115, Enacted, 9/11/91; Ord. No. 114, Amended, 6/12/91)

Each claim or demand presented for payment shall be presented to the City Manager who shall prepare a register of demands. Each claim or demand arising as the result of the purchase of supplies or equipment, from projects under construction, or from contract and agreements shall be presented to the Department Head, if any, who authorized the same, for his written approval, and each claim or demand shall thereafter be presented to the City Manager for his written approval. The City Manager shall inform the City Council in writing of any claims or demands presented against the City which shall fail to obtain the approval of the City Manager. All such claims and demands, whether approved or not, shall be forwarded by the City Manager to the City Council for audit. The City Council shall audit such claims and demands as required by law.

(Ord. No. 115, Enacted, 9/11/91; Ord. No. 114, Amended, 6/12/91)

Except as is provided in the following Section, a register of all claims against the City shall be submitted to the City Council prior to payment. Such register shall have attached thereto the affidavit of the City Manager certifying as to the accuracy of the demands and the availability of funds for payment thereof.

(Ord. No. 115, Enacted, 9/11/91; Ord. No. 114, Amended, 6/12/91)

Payroll checks for officers and employees whose compensation has been previously fixed by the City Council need not be audited by the City Council.

Checks drawn in payment of demands certified or approved by the City Manager as conforming to a budget approved by resolution of the City Council need not be audited by the City Council prior to payment. However, demands paid by check prior to an audit by the City Council shall be so stated on the Register of Demands separately from unpaid demands, and shall be presented to the City Council for ratification and approval at the first meeting following delivery of the warrants.

(Ord. No. 115, Enacted, 9/11/91; Ord. No. 114, Amended, 6/12/91)

If the City Council finds that any claim or demand is not a proper charge against the City, it shall be rejected by resolution or minute action and the fact of the rejection shall be plainly endorsed upon the claim by the City Clerk or his authorized representative. If any disputed claim or demand is determined to be a proper charge against the City, the same shall be allowed only by resolution setting forth as to each claim the name of the claimant, a brief statement of the claim and the amount allowed. Any claim may be allowed in part and rejected in part by the City Council.

(Ord. No. 115, Enacted, 9/11/91; Ord. No. 114, Amended, 6/12/91)

When a claim or demand is approved and allowed by the City Council, the City Clerk shall endorse upon the duplicate of each such claim the words "allowed by the City Council of Westlake Village," and the signature of the City Clerk.

(Ord. No. 115, Enacted, 9/11/91; Ord. No. 114, Amended, 6/12/91)

For every claim or demand approved and allowed by the City Council, the Mayor or other Council person designated by the Council shall draw a check upon the City Treasury for the same, which check shall be countersigned by the City Manager. Every check shall specify for what purpose it is drawn and the fund from which it is to be paid. The signatures of the Mayor or other person designated by the Council and the City Manager or Finance Director shall be by manual signature.

(Ord. No. 115, Enacted, 9/11/91; Ord. No. 114, Amended, 6/12/91)

Except as otherwise provided, no checks shall be drawn or evidence of indebtedness issued unless there be at the same time sufficient money in the Treasury legally applicable to the payment of the same.

(Ord. No. 115, Enacted, 9/11/91; Ord. No. 114, Amended, 6/12/91)

There is herewith established a fund to be known as the "General Fund" for the purpose of depositing therein all monies that are unrestricted in their use. All monies received by the City, regardless of their source, shall be placed in this fund; provided, that the use of such monies is not restricted by law to a particular use.

(Ord. No. 115, Enacted, 9/11/91; Ord. No. 114, Amended, 6/12/91)

There is established a petty cash fund to be maintained in cash by the City Manager. Said fund shall not exceed the sum of two hundred dollars ($200) at any one time. Disbursements may be made therefrom in amount not to exceed one hundred dollars ($100) for any one item. The City Manager shall obtain and keep receipts for all disbursements therefrom. Transfer of funds to such petty cash account shall be provided for in the Register of Demands, and all disbursements therefrom subsequent to the last transfer of funds to such petty cash account shall be audited by the City Council upon acting upon the Register of Demands.

(Ord. No. 115, Enacted, 9/11/91; Ord. No. 114, Amended, 6/12/91; Ord. No. 192-05, Amended, 3/9/05)

The City Manager may establish special restricted funds as necessary.

(Ord. No. 115, Enacted, 9/11/91; Ord. No. 114, Amended, 6/12/91; Ord. No. 163-99, Amended, 1/12/00)

(Ord. No. 115, Enacted, 9/11/91; Ord. No. 114, Amended, 6/12/91; Ord. No. 163-99, Repealed, 1/12/00)

Improvement Fund.

(Ord. No. 115, Enacted, 9/11/91; Ord. No. 114, Amended, 6/12/91; Ord. No. 163-99, Repealed, 1/12/00)

(Ord. No. 115, Enacted, 9/11/91; Ord. No. 114, Amended, 6/12/91; Ord. No. 163-99, Repealed, 1/12/00)