Trinity County Municipal Code Ch. 3.12 Inventory of County Property

This chapter shall be known as the "Trinity County inventory ordinance."

(Ord. 367 §1, 1979)

On or before October 1st in each year, or at such other interval designated by the board of supervisors, each county officer or person in charge of any office, department, service, or institution of the county, each officer of a judicial district, each judge, or the clerk, secretary, or other administrative officer of each court of record, and the executive head of each special district whose affairs and funds are under the supervision or control of the board of supervisors or for which the board is ex officio the governing body shall file with the county auditor, an inventory under oath, showing in detail all county property in his possession or in his charge at the close of business on the preceding June 30th. The inventories shall be kept of record by the auditor for at least five years. Any inventory which has been on file for five years or more may be destroyed on order of the board of supervisors. A true copy of the inventory shall be delivered by the person who made it to his successor in office, who shall receipt for it. The receipt shall be filed with the county auditor.

(Ord. 367 §2, 1979)

In order to remove an item of property from a department's inventory, the department shall submit a request for removal to the purchasing agent. The request shall provide complete details with respect to the reasons for the request, including where the property is located (or if unknown, the circumstances surrounding its disappearance), the general condition of the property and the reasons why the department has no current use for the property. If the purchasing agent agrees that the property should be removed from the department's inventory, the property will then be offered to other county departments for their use. If no other department has a use for the property, this matter will be referred to the board of supervisors to determine whether the property should be sold as surplus property or, where the property has little or no value, disposed of as trash. In the case of missing property the purchasing agent shall investigate the possibility of recovering the property, as well as any potential insurance coverage for the loss. He or she shall refer the matter to the board of supervisors for removal from the department's inventory if the property cannot be located and recovered.

(Ord. 1207 §1(part), 1996)

Pursuant to Government Code Section 25504, the purchasing agent may sell, lease or otherwise dispose of any personal property belonging to the county and determined by the board of supervisors to be no longer required for public use. The purchasing agent shall attempt to obtain fair value for all surplus property disposed of unless such property is being disposed of as trash. He or she shall provide at least ten days' published public notice of any intended sales or leases of surplus property which has a combined value in excess of one thousand dollars. No single item valued at more than two hundred dollars shall be sold or leased without the same amount of advance public notice. Individual items valued at more than five hundred dollars shall only be sold at public auction and/or by sealed bid. Neither the purchasing agent nor any other county employee who has participated in the process of dispensing of said property shall be eligible to purchase or lease such property.

(Ord. 1207 §1(part), 1996)

When the county's purchase of personal property is not required to be done by formal sealed bid, the purchasing agent is authorized to secure trade-in allowances for personal property declared surplus by the board of supervisors against the purchase price of any property being acquired by the county pursuant to Government Code Section 25503. This authorization is limited to surplus property which has a scrap value of less than whatever limits are established by Government Code Section 25503, as amended from time to time, and any other provisions of the law.

(Ord. 1207 §1(part), 1996)

Subject to approval of the board of supervisors in each individual case, the purchasing agent may enter into agreements on behalf of the county for the sale and leaseback of personal property, as provided in Government Code Section 25504.5.

(Ord. 1207 §1(part), 1996)