Tiburon Municipal Code Art. II Purchase Contracts

3A-7 - Purchasing procedures.¶

(a) Purchases of supplies, materials and equipment that exceed thirty thousand dollars shall, whenever practicable, be based on at least three price quotations and shall be awarded on the basis of the price quotation most advantageous to the town. Price quotations may be solicited by direct mail requests to prospective vendors or by telephone.

(b) The town may consider factors other than price in determining the most advantageous price quotation. These factors shall include, without limitation, the quality and performance of the subject supplies, materials and equipment; the ability of the vendor to complete the transaction in a timely fashion; quality of the vendor's performance in past transactions with the town or others; and the ability of the vendor to provide future maintenance, repairs, parts and service.

(1) In the judgment of the town manager, the solicitation of price quotations would for any reason be an idle act;

(2) The purchase is for supplies, materials or equipment that can only be obtained from one vendor or manufacturer;

(3) In the judgment of the town manager, there exist particular time considerations such that it appears likely that the solicitation of price quotations would be contrary to the interests of the town.

(Ord. No. 510 N.S., § 2 (part))

(Ord. No. 582 N.S., § 1(A), 5-15-2019)

Exceptions & meaning →

3A-8 - Optional alternative procedure for purchases which exceed twenty-five thousand dollars.¶

For purchases of supplies, materials and equipment that exceed twenty-five thousand dollars, the town manager shall have the discretion to select a vendor pursuant to a formal bidding process, if the town manager determines that such a process is likely to be to the advantage of the town, or to be in the town's interest. Such procedure shall incorporate the methods used for selecting a contractor for a public works project by formal competitive bidding, as determined to be applicable by the town attorney.

(Ord. No. 510 N.S., § 2 (part))

(Ord. No. 582 N.S., § 1(A), 5-15-2019)

Exceptions & meaning →