Article 9 — Final Map and Parcel Map Requirements

Final maps and parcel maps shall be prepared in accordance with the requirements set forth in the Subdivision Map Act and this chapter.

(Ord. 744-NS, eff. April 17, 1980)

After the approval or conditional approval of a tentative map and prior to the expiration thereof, the subdivider may prepare a final map or parcel map of the proposed subdivision, or any portion thereof. A final map or parcel map shall be prepared by a civil engineer registered by the State or a land surveyor licensed by the State and shall be in substantial compliance with the approved tentative map and in full compliance with the Subdivision Map Act and this Code. If the final map does not include the entire area of the approved tentative map, the subdivider shall obtain from the County Surveyor a suffix number to the tract number or parcel map number appearing on the tentative map. Multiple final maps relating to an approved or conditionally approved tentative map may be filed prior to the expiration of the tentative map; provided, however, the subdivider, at the time the tentative map is filed, shall inform the City of the subdivider’s intention to file multiple final maps on such tentative map. In providing such notice, the subdivider shall be required to define the number and configuration of the proposed multiple final maps which number and configuration shall be subject to the approval of the City. The filing of a final map on a portion of an approved or conditionally approved tentative map shall not invalidate any part of such tentative map. The right of the subdivider to file multiple final maps shall not detract from the authority of the City to impose reasonable conditions relating to the filing of multiple final maps.

(Ord. 744-NS, eff. April 17, 1980)

Final maps and parcel maps shall be clearly and legibly drawn, printed or reproduced by a process ensuring a permanent record in black on tracing cloth or polyester base film. All signatures shall be made in waterproof opaque ink. If ink is used on polyester base film, the ink surface shall be coated with a suitable substance to ensure permanent legibility. The size of each sheet shall be eighteen (18") inches by twenty-six (26") inches. A marginal line shall be drawn completely around each sheet leaving an entirely blank margin of one inch. The scale of the map shall be one inch equals forty (40’) feet or one inch equals fifty (50’) feet, and enough sheets shall be used to accomplish this end. With the approval of the City Engineer, the scale used may be modified, particularly where large lots (e.g., twenty thousand (20,000) square feet or greater) are involved, and the clarity of the map is not inferior. A graphical scale not less than three (3") inches in length shall be shown in addition to the numerical scale. (Ord. 744-NS, eff. April 17, 1980)

The exterior boundary line of a subdivision shall be shown on final maps and parcel maps as a black ink line that is at least three (3) times the width of any other line on the maps, excluding the one-inch border lines. (Ord. 744-NS, eff. April 17, 1980)

The title sheet of a final map shall consist of a title block, as set forth in Section 9-3.917 of this article, and all certificates required by the Subdivision Map Act.

(Ord. 744-NS, eff. April 17, 1980)

When the final map or parcel map consists of more than two (2) sheets, exclusive of the title sheet, a key map with lot lines at a scale of one inch equals five hundred (500’) feet, showing the relation of the sheets, shall be placed on the first map sheet. Every sheet comprising the map shall bear a sheet number and shall indicate the total number of sheets comprising the map. A location map at a scale of one inch equals one thousand (1,000’) feet, indicating the geographical location of the proposed subdivision and the tract access roads, shall be placed on the first map sheet. With the approval of the City Engineer, the scale of the key map may be modified. (Ord. 744-NS, eff. April 17, 1980)

Final maps and parcel maps shall show the bearings and distances of the center line of all streets and the arc length, tangent, radius, and central angle of all curves; the bearings of radial lines to each lot corner on a curve; the total width of each street, the width of the portion offered for dedication, the width of the existing right-of-way, and the width each side of the center line; and flood control or drainage channels and any other easements appearing on the map. (Ord. 744-NS, eff. April 17, 1980)

Sufficient data shall be shown to determine readily the bearing and length of each lot line of the final map or parcel map. Each lot or parcel shall be shown entirely on one sheet. Distances and bearings on the side lines of the lot which are cut by an easement shall be so shown to indicate clearly the actual length of the lot or parcel lines. No ditto marks shall be used. No lot in a subdivision shall be divided by the boundary line of a City, County, or special district. (Ord. 744-NS, eff. April 17, 1980)

The location on the final map or parcel map of all existing and proposed easements (including, but not limited to, easements for public utilities and television cables) which are to remain after recordation and which are not within streets in the subdivision shall be shown by means of broken lines, together with the name of the vestee, the use of the easement, and the record reference. Easements not disclosed by the records in the office of the County Recorder and found by the surveyor or engineer to be existing shall be specifically designated on the map, identifying the apparent dominant tenements.

(Ord. 744-NS, eff. April 17, 1980)

On lots or parcels of one acre or less, the widths of easements, the lengths and bearings of the lines thereof, and sufficient ties to locate the easements shall be clearly labeled and identified on the final map or parcel map. On lots or parcels greater than one acre in size, only easement widths need be shown. Regardless of lot size, if of record, a statement as to the easements shall appear on the title sheet.

(Ord. 744-NS, eff. April 17, 1980)

The owner’s certificate on the final map or parcel map or a separate instrument for parcel maps, as set forth in Section 9-3.926 of this article, shall indicate the easements being offered for dedication to public agencies. (Ord. 744-NS, eff. April 17, 1980)

All monuments required by the Subdivision Map Act and this Code shall be fully and clearly shown and identified as such on the final map or parcel map, together with sufficient information so that an engineer or surveyor could locate each monument and readily retrace the survey.

(Ord. 744-NS, eff. April 17, 1980)

Whenever the City Engineer or Council has established a center line of a road, street, or other public right-of-way, the data shall be considered in making the surveys and in preparing the final map or parcel map. All monuments found shall be indicated and proper references made to field or maps of public record relating to the monuments. If the points were by ties, that fact shall be stated.

(Ord. 744-NS, eff. April 17, 1980)

City boundaries adjoining the subdivision shall be properly designated upon the final map or parcel map. (Ord. 744-NS, eff. April 17, 1980)

Any unimproved natural watercourses wholly or partially within the proposed subdivision shall be indicated on the final map or parcel map. The final map or parcel map shall also show areas within the subdivision which are subject to inundation or flood hazard upon the ultimate development of a watershed. (Ord. 744-NS, eff. April 17, 1980)

The lots on the final map shall be numbered consecutively commencing with the number “one,” with no omissions or duplications; provided, however, where the subdivision is a continuation of or an addition to an existing subdivision, the lot numbers shall commence with the number immediately following the last or highest lot number of such existing subdivision and in all other respects shall conform with the preceding requirements. The last lot number shall be circled. No gap in lot numbers may be reserved for a future subdivision map. All other areas, other than

streets, which are to be offered in whole for dedication on the map or subsequent to the recordation of the map and which do not meet zoning requirements as to size and shape shall be designated as “Parcels” and consecutively numbered or lettered. The parcels on the parcel map shall be designated with consecutive numbers or letters. (Ord. 744-NS, eff. April 17, 1980)

The title, showing the tract number or parcel map number, the designation of the latest legal subdivision of which it is a part, together with a reference to the legal record of such subdivision, shall appear on each sheet of the final map or parcel map.

(Ord. 744-NS, eff. April 17, 1980)

The certificate of the engineer or surveyor responsible for the survey and final map or parcel map, containing the information required by Section 66441 or subsection (a) of Section 66449 of the Subdivision Map Act, shall appear on the title sheet of the final map or parcel map.

(Ord. 744-NS, eff. April 17, 1980)

The basis of bearings referred to on the final map or parcel map shall be approved by the City Engineer and shall be clearly delineated or identified on the map.

(Ord. 744-NS, eff. April 17, 1980)

Each sheet of the final map or parcel map and the lettering thereon shall be so oriented that the north point shall be directed toward the top (maximum left to right dimension of material is up) of the street or toward the left of the sheet. The direction of the top of the sheet shall be determined by the orientation of the title block information required pursuant to Section 9-3.917 of this article.

(Ord. 744-NS, eff. April 17, 1980)

The final map or parcel map shall also contain the following information:

• (a) The date of preparation, north point, and scale;

• (b) The locations and names, without abbreviations, of all existing and proposed streets and alleys and adjoining streets;

• (c) The dimensions in feet and hundredths of a foot or in equivalent metric system;

• (d) The dimensions of all lots or parcels;

• (e) The center line data, including the bearings and distances;

• (f) The radius, tangent, arc, length, and central angle of all curves;

• (g) The precise location of all permanent monuments;

• (h) The ties to and names of all adjacent subdivisions;

• (i) The ties to any City or County boundary lines involved;

• (j) All required certifications;

(k) The area of all lots or parcels, exclusive of areas dedicated to public use, shall be shown to the nearest onehundredth of an acre;

• (l) References to maps previously recorded relative to the property;

• (m) Monuments, shown and identified sufficiently to readily retrace the survey; and

(n) The bearings and lengths of each lot line or parcel line, block line, and boundary line; provided, however, if several of such lines are equal, duplication of figures may be eliminated if no ambiguity will result.

(Ord. 744-NS, eff. April 17, 1980)

All surveys and all drafting in connection with the preparation of tentative maps, final maps. parcel maps, and improvement plans to be submitted pursuant to this chapter shall be done in accordance with the standard practices and principles of drafting and land surveying.

(Ord. 744-NS, eff. April 17, 1980)

A survey and traverse of the boundaries of the subdivision and all lots and blocks shall close within a limit of error of one (1’) foot in ten thousand (10,000’) feet of perimeter or within an error of closure of two one-hundredths (0.02) foot, whichever is larger.

(Ord. 744-NS, eff. April 17, 1980)

No map lettering shall be smaller than No. 80CL Leroy or ten-hundredths (0.10) of an inch (0.25 cm) in height, except as specifically approved by the City Engineer.

(Ord. 744-NS, eff. April 17, 1980)

A parcel map may be compiled from data shown on final maps, records of surveys, and parcel maps only if such filed or recorded maps were based upon field surveys and were recorded within the last fifteen (15) years. Data from a field survey made within the last fifteen (15) years and filed with the County Surveyor may also be used. The fifteen (15) year time limit may be waived by the City Engineer if it is shown that record monumentation exists and that existing angles and distances on the ground measure within the required limits of record angles and distances. Parcel maps compiled from filed or recorded data shall conform to the requirements of the Subdivision Map Act and this Code. All other parcel maps shall be based on a field survey made in conformity with the Land Surveyor’s Act and shall conform to the requirements of the Subdivisions Map Act and this Code. (Ord. 744-NS, eff. April 17, 1980)

All dedications or offers of dedication to the City or a governmental agency shall be made by certificate on the final map or parcel map; provided, however, for parcel maps, dedications or offers thereof may be made by separate document recorded prior to or concurrent with the recording of the parcel map. (Ord. 744-NS, eff. April 17, 1980)

(Ord. 744-NS, eff. April 17, 1980, as repealed by § 2, Ord. 1537-NS, eff. June 25, 2010)

When a final map or parcel map is submitted to the City Engineer in accordance with Section 9-3.946 of this article, the final map or parcel map shall be accompanied by the documents specified in Sections 9-3.929 through 9-3.939 of this article.

(Ord. 744-NS, eff. April 17, 1980; § 3, Ord. 1637-NS, eff. January 12, 2018)

The improvement plans required by this chapter, together with such calculations and additional information as will assist the City Engineer to properly check the improvement plans and specifications, shall be submitted with the final map or parcel map. The number of sets of such improvement plans submitted shall be as specified by the City Engineer. In addition, the improvement plans shall also be submitted to the Community Development Director for his review.

(Ord. 744-NS, eff. April 17, 1980)

All agreements and improvement securities required by the Subdivision Map Act or this Code shall be submitted to the City Engineer with the final map or parcel map.

(Ord. 744-NS, eff. April 17, 1980)

The County Tax Collector’s certificate on the title sheets of the final map shall be signed and dated with a current date or a current letter signed by the County Tax Collector certifying that there are no liens against the subdivision, or any part thereof, for unpaid State, County, municipal, or local taxes or special assessments collected as taxes, except taxes or special assessments not yet payable, and certifying the amount of taxes and assessments which are a lien but which are not yet payable, which certification shall be on the map or submitted with the final map. A date or letter shall be deemed current if the time is no more than ninety (90) days preceding the time the map is submitted for City Engineer approval.

(Ord. 744-NS, eff. April 17, 1980)

A title report containing the legal description of the lands being subdivided, issued by a title company authorized by the laws of the State to write the same, and a preliminary subdivision guarantee shall be submitted with any final map or parcel map presented to the City Engineer for approval pursuant to Section 9-3.946 of this article. A subdivision guarantee, issued by a title company acceptable to the City and authorized by the laws of the State to write the same, showing the names of all persons having any record title interest in the land to be subdivided, together with the nature of their respective interests therein, shall be submitted with the final map or parcel map at the time of the recordation of the map. Such subdivision guarantee shall be for the benefit and protection of the City in a guaranteed amount approved by the City Engineer covering all lands to be dedicated for public use.

(Ord. 744-NS, eff. April 17, 1980; § 4, Ord. 1637-NS, eff. January 12, 2018)

Land, easements, or rights-of-way to be dedicated for public use, or the access of land, easements, or rights-of-way to be granted to public agencies, if not granted by the owner’s certificate on the final map or parcel map, shall be granted by separate instrument submitted to the City Engineer prior to the approval of the final or parcel map. (Ord. 744-NS, eff. April 17, 1980)

Written evidence of rights-of-entry or permanent casements on or across private property not within the proposed subdivision as may be necessary to allow the performance of the work necessary to improve the subdivision, to allow for the maintenance of the subdivision improvements once completed, to allow for permanent public access to the proposed subdivision, and to allow for and to grant necessary slope rights shall be submitted to the City Engineer with the final map or parcel map.

(Ord. 744-NS, off. April 17, 1980)

A statement from each operator of the proposed subdivision utility systems and cable television company stating that the easements shown on the final map or parcel map are satisfactory for use by such utility or company for service to the proposed subdivision and that arrangements have been made to convey such easements to the utilities or company which is to use them shall be submitted with the final map or parcel map.

(Ord. 744-NS, eff. April 17, 1980)

A statement from the entity in whose service area the proposed subdivision is located that wastewater service will be provided to the subdivision, and the conditions, if any, under which it will be provided, and that the portion of the improvement plans containing the design and specifications for wastewater facilities is satisfactory to it shall be submitted with the final map or parcel map.

(Ord. 744-NS, eff. April 17, 1980)

A statement from the entity in whose service area the proposed subdivision is located that water service will be provided to the subdivision, and the conditions, if any, under which it will be provided, and that the portion of the improvement plans containing the design and specifications for water facilities is satisfactory to it shall be submitted with the final map or parcel map.

(Ord. 744-NS, eff. April 17, 1980)

The certification of the County Fire Chief and the appropriate water entity that adequate fire protection facilities have been planned for the proposed subdivision and for use by the County Fire Protection District shall be submitted with the final map or parcel map.

(Ord. 744-NS, eff. April 17, 1980)

Written evidence of such deeds, easements, or rights-of-way not within the proposed subdivision as may be necessary to provide for the acceptance of stormwaters generated by the proposed subdivision shall be submitted with the final map or parcel map.

(Ord. 744-NS, eff. April 17, 1980)

Except as otherwise provided in this section, all rights-of-way for public streets, pedestrian and bicycle paths and walks shown on the final map or parcel map, and all rights of access to and from residential lots of the proposed subdivision abutting on controlled access roads shall be offered free and clear of any prior easement or right-of-way for dedication. The rights of direct access to and from lots or parcels abutting on controlled access roads and streets or public rights-of-way shall be waived or dedicated. The City Engineer may approve an offer for dedication wherein certain easements remain prior, in whole or part, to the rights-of-way being offered to the City. However, such approval shall be given only when unusual circumstances warrant, and the easements which remain prior do not substantially interfere with the proper use of the rights-of-way being offered to the City. (Ord. 744-NS, eff. April 17, 1980)

All park sites to be dedicated in accordance with this Code shall be offered for conveyance to the appropriate public agency not later than the time the final map or parcel map is filed for approval. (Ord. 744-NS, eff. April 17, 1980)

All rights-of-way for drainage or flood control purposes required to be provided pursuant to Section 9-3.507 of Article 5 of this chapter shall be offered for dedication to either the City or the County Flood Control District as may be appropriate. All rights-of-way required to be provided by said Section 9-3.507 for flood control channels or conduits or laterals thereto which are included in the Comprehensive Plan of Flood Control Channels, approved by the Board of Supervisors of the County Flood Control District, or the City of Thousand Oaks Master Plan of Storm Drainage shall be of fee simple title; provided, however, an offer of dedication of such rights-of-way may be of easement interest in lieu of fee simple title when unusual circumstances warrant and the Board of Supervisors of the County or the City determines that the offer of dedication of easement interest in lieu of fee simple title will be of greater public benefit to the County Flood Control District or City. All other rights-of-way for drainage of flood control purposes required to be provided by said Section 9-3.507 shall be of easement interest. All rights of way offered pursuant to this section shall be free of all liens, encumbrances, assessments, easements, and leases, except for public utility easements. All rights-of-way of fee simple title shall be shown as Parcel X on the final map or parcel map.

(Ord. 744-NS, eff. April 17, 1980)

Easements allowing all governmental agencies providing for the public safety, health, and welfare access on all private streets or lanes serving as access for more than two (2) lots shall be offered for dedication to the City not later than the time the final map or parcel map is filed for approval.

(Ord. 744-NS, eff. April 17, 1980)

All other easements for public use required as a condition for the approval of the tentative map for the proposed subdivision shall be offered for dedication to the City or other appropriate agency not later than the time the final map or parcel map is filed for approval.

(Ord. 744-NS, eff. April 17, 1980)

The final map or parcel map shall contain a certificate signed by the engineer making the soils report and by the engineering geologist making the geologic report. The certificate shall indicate the dates of all geologic reports known by the geologist to be prepared specifically for the subdivision and shall indicate that the reports are on file in the Public Works Department. The reports containing recommendations approved by the Building Official shall be noted in the certificate.

(Ord. 744-NS, eff. April 17, 1980)

(a) Final maps and parcel maps shall be filed with the City Engineer for approval or disapproval. The City Engineer shall notify the Council at its next regular meeting after the City Engineer has determined that the map has been completely and timely filed that the City Engineer is reviewing the map for final approval or disapproval. The City Clerk shall provide notice of any pending approval or disapproval by the City Engineer, which notice shall be attached and posted with the Council’s regular agenda and shall be mailed to interested parties who request notice. The City Engineer, after consultation with the Community Development Director or designee as to the compliance of the final map with the approved tentative map and any conditions attached thereto, shall then approve or disapprove the final map within ten (10) days following the meeting of the Council at which notice of the pending decision was provided by the City Clerk. If the final map is approved, the City Engineer shall execute any improvement agreement and accept any improvement security on behalf of the City only after the exhaustion of any appeal period in subsection (e) below.

(b) The City Engineer shall deny the approval of the final map upon making a finding that it does not fully comply with Article 9 of this chapter or does not substantially comply with the approved tentative map or the requirements or conditions which were applicable to the subdivision at the time of the approval of the tentative map; provided, however, disapproval for failure to conform to a tentative map shall be accompanied by written findings identifying the requirements or conditions which have not been met or performed. In the event of a denial, the City Engineer may instruct the subdivider to make the recommended corrections and revise the final map. The City Engineer may approve the resubmitted map if it complies with the requirements of this subsection.

(c) Where it appears that the failure of any map to meet any requirement or condition is the result of a technical and inadvertent error which, in the determination of the City Engineer, does not materially affect the validity of the map, the map may be approved.

(d) Final maps or parcel maps for condominiums, community apartment projects, and stock cooperative apartment projects shall not be approved unless the City Engineer finds that the notices to the tenants of such proposed projects required by Section 66427.1 of the Subdivision Map Act have been given.

(e) The City Engineer’s action under this section may be appealed to the Council within ten (10) calendar days of the date of the action in the same manner that decisions of the Planning Commission are appealed to the Council

pursuant to Section 9-3.702(a)(3) of this Code.

(f) The Council shall periodically review the delegation of authority to the City Engineer provided by this section.

(g) Upon the approval of the final map, and the receipt of the improvement security by the City, the City Clerk shall execute the appropriate certificate on the certificate sheet and forward the map or have an authorized agent forward the map, in the case of a final map, to the Clerk of the Board of Supervisors of the County for transmittal to the County Recorder and, in the case of a parcel map, directly to the County Recorder.

(Ord. 744-NS, eff. April 17, 1980, as amended by § 3, Ord. 1537-NS, eff. June 25, 2010)