Susanville Municipal Code Ch. 2.24 Department of Finance and Budget Management

Pursuant to Section 37209 and 40805.5 of the Government Code of the state of California, there is established in the city an office or department of director of finance and budget management; the department head thereof shall be known as director of finance and budget manager, sometimes referred to as "finance director" and shall serve at the pleasure of the city council. The person occupying the office created shall be the person who has been appointed finance director, (see Section 2.56.040), and shall, prior to entering upon the duties of his or her office, execute a bond to the city which shall conform to the provisions of the Government Code of the state of California relating to the bonds of public officers. The penal sum of such bond shall be in a reasonable amount recommended by the city manager and fixed by the city council by resolution, and may be changed from time to time during the tenure of office of the director of finance.

(Prior code § 2.42; Ord. 98-848 § 1)

The director of finance shall perform the following duties:

A. Be the accounting officer of the city and shall maintain records readily reflecting the financial condition of the city;

B. Furnish to the controller of the state the reports requirements required by Sections 53891, 53892, 52892.2, 53892.3 of the Government Code of the state;

C. Cause a summary of the financial reports required by the next preceding subsection, in a form prescribed by the State Controller, to be published once in a newspaper of general circulation pursuant to Article 1 (commencing with Section 6000), Chapter 1, Division 7, Title 1 of the Government Code of the state; or, if there is no such newspaper, he or she shall cause copies of the statement to be posted in three public places in the city, designated by ordinance as the place for posting of public notices;

D. Cause the above mentioned report to be published or posted not later than 120 days after the close of the fiscal year for which the report is compiled;

E. Perform all duties imposed upon the city assessor by Chapter 4 of Division 3 of the Government Code of the state of California.

(Prior code § 2.43)

The foregoing duties imposed upon the director of finance in Section 2.24.020 are transferred from the city clerk to the director of finance.

(Prior code § 2.44)

In addition to the duties above herein imposed upon the director of finance he or she shall perform the following duties:

A. The preparation of the annual city budget in accordance with policies recommended by the State Controller's office and office of budget management, and adopted by the city council.

B. Prepare a detailed analysis of each department budget request as to its efficiency and economy of the tax dollar, which shall be submitted, along with the department requests, so that the city council can determine the best course of action for the city.

C. Be responsible for monitoring the fiscal activities of all city departments and reporting to the department heads, and the city manager any deviations from the planned fiscal operation of the city as set forth in the budget.

D. In addition, the director of finance shall be responsible for reporting to the city council any deviations from the city budget.

E. Make available to the city manager and city council monthly reports as to the revenue collection, disbursement activity, and any other pertinent fiscal information, in the manner directed by the city manager or city council.

F. Prepare and annually update a capital improvement plan to project major repair, replacement, or construction of buildings, equipment, facilities, streets or roads. For the purpose of this section, "major capital improvements" are defined as any costs amounting to over $1,000 for equipment, facilities, and buildings and $5,000 for streets or roads.

G. Oversee and serve all franchises, contracts, permits and privileges to which the city is a party or beneficiary, and assure the city receives all sums owing or to be paid when due.

(Prior code § 2.45; Ord. 98-848 § 1)

The finance director shall provide written fiscal reports to the city council independent of the city manager's approval. The reports shall be provided no less frequently than monthly and may be made either concurrently or in addition to the monthly financial reports the finance director provides during city council meetings. The city manager shall take no disciplinary action against the finance director for his or her compliance with the requirements herein.

(Ord. 04-913 § 1, 2004)