St. Helena Municipal Code Art. 4 Professional Services

In contracting for those professional services as defined in Section 3.04.020, contracts should only be awarded to firms or persons who have demonstrated an adequate level of experience, competence, staffing and other professional qualifications necessary for more than a satisfactory performance of the services required. Once the department requesting the service has determined a firm has an adequate level of competence, the cost of the service may be considered. However, the lowest cost may not be the sole factor in deciding which firm or who shall be awarded the contract. It may be in the city’s best interest to award the contract to a higher priced professional services provider based on the scope of services available, unique skills, staffing levels, timing, prior experience, past working relationship and other factors required by the department or proposed by that professional services provider. The information needed for determining that level of competence, other qualifications and the procedure for selecting such services shall be determined by each city department responsible for recommending the professional service contract. (Ord. 22-7 § 1 (Exh. A); Ord. 19-7 § 1 (Exh. A); Ord. 15-8 § 1 (Exh. A); Ord. 01-14; prior code § 2.93.010)

The acquiring of professional services shall be procured through negotiated contract and may include requests for proposals/qualifications. Contracting for professional services is decentralized and shall be the responsibility of the department head requesting the service. (Ord. 22-7 § 1 (Exh. A); Ord. 19-7 § 1 (Exh. A); Ord. 15-8 § 1 (Exh. A); Ord. 01-14; prior code § 2.93.020)

The city manager shall approve professional service or consulting contracts up to and including twenty-five thousand dollars ($25,000.00). The city council shall approve professional service or consulting contracts greater than twenty-five thousand dollars ($25,000.00). (Ord. 22-7 § 1 (Exh. A); Ord. 19-7 § 1 (Exh. A); Ord. 15-8 § 1 (Exh. A); Ord. 01-14; prior code § 2.93.030)