San Luis Obispo Municipal Code Art. IV Payment Procedure

All purchases not otherwise provided for in the Charter shall be made by requisition, or other prescribed document, signed by the purchasing authority and paid by warrant signed by the finance director. Payment will only be made upon the satisfaction of the finance director that:

A. Sufficient moneys have been appropriated for the purchase;

B. The expenditure is in accordance with budget authority; and

C. The proposed expenditure is legal. (Ord. 954 § 2, 1983; prior code § 2953.1)

The finance department shall prepare a warrant after receiving properly completed accounting documents as prescribed by the finance director and the purchasing authority. Such accounting documents include, but are not limited to, purchase authorizations, purchase orders, receiving reports and vendor invoices. (Ord. 954 § 2, 1983; prior code § 2953.2)

The finance director shall determine and assign the dates of warrant preparation, the frequency of which shall be no less than twice each month. (Ord. 954 § 2, 1983; prior code § 2953.3)

The finance director shall sign each warrant, which shall be honored if there is sufficient money in the city’s account. (Ord. 954 § 2, 1983; prior code § 2953.4)

Following each disbursement a copy of the warrant register, including all warrant numbers and dollar amounts, will be made available for inspection by the council and the city administrative officer. (Ord. 954 § 2, 1983; prior code § 2953.5)