Richmond Municipal Code Art. VI Supply Management

(a) "Excess supplies" means any supplies other than expendable supplies having a remaining useful life but which are no longer required by the using Department in possession of the supplies.

(b) "Expendable supplies" means all tangible supplies other than nonexpendable supplies.

(c) "Fixed asset" means all tangible supplies having an original acquisition cost of over $5,000.00 per unit and a probably useful life of more than one year.

(d) "Supplies" means, for the purpose of this section, supplies owned by the City.

(e) "Surplus supplies" means any supplies other than expendable supplies no longer having any use to the City. This includes obsolete supplies, scrap materials, and nonexpendable supplies that have completed their useful life cycle.

(Ord. No. 14-20 N.S., § I, 6-30-2020)

(a) The Finance Director may promulgate regulations governing:

(1) The management of supplies during their entire life cycle;

(2) The sale, lease, or disposal of surplus supplies by public auction, competitive sealed bidding, or other appropriate method designated by regulation, provided that no employee of the owning or disposing Department shall be entitled to purchase any such supplies; and

(3) The transfer of excess supplies and fixed assets.

(Ord. No. 14-20 N.S., § I, 6-30-2020)

(a) Declaration of Surplus Property. Whenever the head of any City office, agency, or department shall determine that any item of City personal property in his/her possession or under his/her control is no longer needed for the use of his/her office, agency, or department, he/she shall report this to the Purchasing Division who shall make a finding as to whether such item is still required for public use.

(b) Transfer of Surplus Property. If found to be not required for public use, the Finance Director shall sell, lease, dispose of or exchange such item in the manner provided in this chapter; provided that, where the Finance Director has reason to believe that some other City office, agency, or department needs any such item, he/she shall first determine if such item is so needed, and, if it is needed, he/she shall cause such item to be delivered into the possession or place under the control of the head of such other office and cause proper entries to be made in the inventory accounts of the City to record such change of possession.

(c) Surplus Property of No Value. In the event any item of City personal property found by the Finance Director to be no longer required for public use, is also found to have no resale value, or the sale proceeds would not cover the cost of a sale, the Finance Director may direct that such item be destroyed or disposed of in any manner he/she may see fit.

(d) Notice of Sale. When personal property has been found to be no longer required for public use and has a value that exceeds the cost of a sale, notices of sales shall be posted by the Purchasing Manager in designated locations or electronically on the City's web site. Such posting shall be for a period of not less than five business days.

(e) Advertising Sale. In the disposition of any surplus personal property pursuant to Government Code Section 25504, the Finance Director may purchase advertising space and may advertise the proposed sale or other disposition of the personal property in any media in his/her judgment shall best publicize the proposed sale or other disposition to those persons most likely to bid for or purchase the personal property. The Finance Director shall determine the amount, nature, makeup, and content of such advertising. Nothing in this chapter shall preclude electronic advertising on the World Wide Web.

(f) Allocation of Sale Proceeds. Unless otherwise provided by law, the City Manager shall be empowered, pursuant to regulations, to allocate proceeds from the sale, lease, or disposal of surplus supplies exceeding $500.00 to be deposited in the appropriate account of the disposing City Department.

(Ord. No. 14-20 N.S., § I, 6-30-2020)