Redlands Municipal Code Ch. 3.08 Claims and Warrants

No claim or demand against the city shall be paid or ordered paid until the same has been audited and allowed by the city's finance director. All warrants and payments shall be ratified by the city council annually in the form of the city's audited comprehensive annual financial report. (Ord. 2725 § 1, 2009)

Every account, claim or demand against the city shall be presented to the city's finance director and shall contain a full and complete statement of the items thereof, and shall also, if required by the finance director, be supported by an oath of the claimant that such claim or demand is correct and just, and that the services were rendered and that the materials, supplies or things were furnished as in the items charged; that the amounts are due and no part of the same has been paid. (Ord. 2725 § 1, 2009)

The finance director shall prepare warrants on the city's treasurer, which warrants shall be drawn payable to the claimant's order and for the amount ordered paid. Warrants shall be signed by the mayor, or by any other member of the city council, and countersigned by the finance director. (Ord. 2725 § 1, 2009)

Each time warrants are prepared, a register of the same shall be prepared by the finance director showing the names of the payees and the number and amounts of the warrants. The finance director shall specify on the register the fund or funds out of which the warrants are to be paid. The register shall be signed by the finance director and the mayor, or by any other member of the city council. (Ord. 2725 § 1, 2009)

No salaries or wages will be paid until supporting documents for such salaries or wages shall have been audited and allowed by the finance director. (Ord. 2725 § 1, 2009)

A register of warrants issued for salaries and wages shall be prepared as provided in section 3.08.040 of this chapter. (Ord. 2725 § 1, 2009)

All warrants drawn in accordance with this chapter shall, on presentation to the treasury of the city by the holder thereof, be paid, provided the amount in the city treasurer's hands of the fund on which drawn shall be sufficient to pay the same. (Ord. 2725 § 1, 2009)

All warrants presented and not paid for lack of funds shall be registered by the city treasurer so as to show the number, amount, the fund on which drawn, the name of the original holder and the date of presentation; and the fact of such presentation and the date thereof shall be endorsed on the warrant by the city treasurer. (Ord. 2725 § 1, 2009)

The finance director shall maintain a record of every claim or demand against the city disposed of in accordance with the provisions of this chapter, and shall also note therein the final disposition made of the same, the amount thereof ordered paid, if any, and the number of the warrant drawn therefor with the date thereof; and shall file all such claims and demands. (Ord. 2725 § 1, 2009)

Any official receiving money belonging to the city must report such fact to the city treasurer making at least monthly settlements with the treasurer. (Ord. 2725 § 1, 2009)