Chapter 3.08 — PURCHASING SYSTEM

Every bill, claim or demand against the City for the payment of money shall be presented and filed with the City Clerk.

(Ord. 82-5 § 4, 1982; Ord. 2008-03 § 1)

Absent prior approval from the Finance Director, all purchases of materials and goods for or on behalf of the City shall be accomplished only by numbered purchase orders, prepared in duplicate, and signed by a responsible City official or employee. (Ord. 82-5 § 5, 1982; Ord. 2008-03 § 1)

All bills, claims, and demands shall be audited and checked for conformance with the City budget by the Finance Director or City Clerk prior to payment. Audited conforming bills, claims, and demands shall be submitted to the Council for ratification and approval as part of an audited comprehensive annual report pursuant to Government Code Section 37208(c). (Ord. 82-5 § 6, 1982; Ord. 2008-03 § 1)

Audited, conforming bills, claims, and demands shall be paid by a check signed by the City Clerk, Executive Assistant, Finance Director, or City Treasurer and a Council Member designated pursuant to Section 3.08.050. This check shall be numbered and bear a reference to the obligation it is issued in payment of, and one or more copies of the executed check shall be made.

(Ord. 82-5 § 7, 1982; Ord. 2008-03 § 1)

All City departments shall use recycled products whenever reasonably practicable. Special emphasis shall be placed on the purchase of products manufactured with post-consumer recycled materials. The City shall promote the use of recycled products by publicizing its ecoprocurement policy whenever practicable. (Ord. 2005-04 § 1)

The City shall aggressively pursue the acquisition of recycled material products whenever possible without incurring unreasonable additional costs. The City shall provide a 10% price preference to the suppliers of recycled paper or other recycled products over the lowest bid or price quoted by suppliers offering unrecycled paper or other products. (Ord. 2005-04 § 1)

City of Plymouth, CA § 3.08.060 REVENUE AND FINANCE

§ 3.08.060

Pursuant to Government Code Sections 40602, and 53910 et seq., the following City officials and employees shall be authorized to complete bank signature cards for the appropriate City accounts and to sign on City warrants and checks, provided that the appropriate bank signature card has been completed:

• A. City Clerk;

• B. City Treasurer;

• C. Executive Assistant;

• D. Finance Director; and

• E. Council members nominated by the Mayor.

• (Ord. 2008-03 § 1)