Los Angeles County Municipal Code Ch. 2.32 Registrar-Recorder/County Clerk

Editor's note— For statutory provisions on county recorders, see Gov. Code § 27200 et seq. For statutory provisions on registrar of voters, see Elections Code §§ 13 and 14 and Gov. Code § 26802. The name of Chapter 2.32 was changed to reflect the consolidation of registrar-recorder and county clerk by Ord. 90-0014.

Pursuant to Paragraph (4) of Section 11 of Article 3 of the Charter of this county, the offices of registrar of voters, of recorder, and of county clerk are consolidated into the office of registrar-recorder/county clerk, and the department of registrar- recorder/county clerk is created. A person holding the office of registrar-recorder/county clerk shall not receive the compensation provided for the office of county clerk. Only one official bond shall be required for the consolidated office in the amount of the highest bond specified for any of the offices separately.

(Ord. 91-0014 § 2 (part), 1991: Ord. 9840 § 19, 1969: Ord. 9446 § 3 (part), 1967: Ord. 4099 Art. 53 § 1241, 1942.)

The registrar-recorder/county clerk shall perform the following duties:

A.

All duties delegated to him now or hereafter by Ordinance 4099;

B.

All duties now or hereafter delegated to the registrar of voters by the Constitution of this state, or by any statute or ordinance;

C.

All duties now or hereafter delegated to the recorder by the Constitution of this state, or by any statute or ordinance;

D.

All duties now or hereafter delegated to the registrar-recorder of voters by the Constitution of this state, or by any statute or ordinance; and

E.

All powers, duties and responsibilities now or hereafter delegated to the county clerk by the Constitution of this state, or by any statute or ordinance, which have not been transferred to the executive officer/clerk of the Superior Court of the state of California for the county of Los Angeles pursuant to Government Code Section 69898 or otherwise.

(Ord. 91-0014 § 2 (part), 1991: Ord. 9446 § 3 (part), 1967: Ord. 4099 Art. 53 § 1242, 1942.)

All references now or hereafter made by the Constitution of this state, state statute, seal, document of any kind, or any ordinance except this chapter, to the registrar of voters, recorder, registrar-recorder, or county clerk in this county shall be deemed references to the registrar-recorder/county clerk.

(Ord. 91-0014 § 2 (part), 1991: Ord. 9446 § 3 (part), 1967: Ord. 4099 Art. 53 § 1243, 1942.)

All references now or hereafter made in the Elections Code, except Division 11 (beginning with Section 20000) thereof, to the county clerk in this county shall be deemed to refer to the registrar-recorder.

(Ord. 9446 § 3 (part), 1967: Ord. 4099 Art. 53 § 1244, 1942.)

In addition to the duty of the registrar-recorder/county clerk to furnish copies of public records to the public, it is also his duty to furnish film copies of public records and mechanically reproduced copies of lists of records on file in his office in those cases in which the furnishing of such copies will expedite the work of his office. He shall charge and collect the fees prescribed by law, or a reasonable fee not exceeding the actual cost of providing such copies, whichever is less, and pay the receipts therefrom into the county treasury.

(Ord. 91-0014 § 2 (part), 1991: Ord. 11488 § 2, 1977: Ord. 11359 § 2, 1976: Ord. 9446 § 2 (part), 1967: Ord. 8132 § 1, 1961: Ord. 4099 Art. 3 § 69.1, 1942.)

Computer data, including discs, drums, magnetic or punched cards, paper and magnetic tape, audial and photographic records need not be copied during business hours if an exact duplicate of such data and records or information contained therein is available for copying in printed, photographic or retrieved form.

(Ord. 91-0014 § 2 (part), 1991: Ord. 9822 § 2, 1969: Ord. 4099 Art. 3 § 69.2, 1942.)

There is hereby imposed an additional fee of $1.00 for filing every instrument, paper, or notice for record, in order to defray the cost of converting the registrar-recorder's/county clerk's document storage system to micrographics. Upon completion of the conversion and payment of the conversion costs, such additional fee shall no longer be imposed.

(Ord. 91-0014 § 2 (part), 1991: Ord. 12245 § 1, 1980: Ord. 4099 Art 3 § 69.3, 1942.)

A.

The additional $1.00 fee imposed by Section 2.32.070 shall not apply to instruments, papers or notices when their recordation is requested by a department of the county of Los Angeles or the Los Angeles County Flood Control District if the department or District has informed landowners that the department or district would record a release of lien for the landowner for a fee of $6.00.

B.

This section shall become inoperative on July 1, 1981.

(Ord. 12288 § 1, 1980: Ord. 4099 Art. 3 § 69.4, 1942.)

A $1.00 fee is imposed for each instrument that is recorded by the registrar-recorder/county clerk to defray the costs required to implement and maintain the electronic recording delivery system. This fee shall be in addition to any other fees provided by this Chapter 2.32, or as otherwise provided for by statute.

(Ord. 2008-0070 § 1, 2008.)

In addition to any other recording fee, the registrar-recorder/county clerk shall collect a fee of $4.00 from a party, other than a government entity, filing a deed, quitclaim deed, or deed of trust, to cover the cost of notifying by mail the party or parties executing the document.

(Ord. 97-0051 § 1, 1997.)

A.

In addition to any other recording fee, the Registrar-Recorder/County Clerk shall collect a fee of $3.00, in addition to the existing fee of $4.00 imposed by section 2.32.090 (for a total of $7.00), from a party or parties, other than a government entity, filing a deed, quitclaim deed, or deed of trust, to cover the cost of sending mailed notice to the persons executing the involved deeds and related administrative costs, as well as the actual cost to provide information, counseling, or assistance to persons who receive these notices in accordance with Government Code section 27387.1.

B.

In addition to any other recording fee, the Registrar-Recorder/County Clerk shall also collect a fee of $7.00, from a party or parties, other than a government entity, filing a notice of default or a notice of sale to cover the cost of sending mailed notice to the party or parties subject to these documents, including the occupants of the involved property, and related administrative costs, as well as the actual cost to provide information, counseling, or assistance to persons who receive these notices in accordance with Government Code section 27387.1.

C.

After deducting the actual mailing and administrative costs incurred by the Registrar-Recorder/County Clerk in providing the notices described in subsections A and B of this section, the Registrar-Recorder/County Clerk shall transfer any remaining portion of the fees to the Department of Consumer Affairs in order for the Department of Consumer Affairs to provide the recipients of the notices with the information, counseling, or assistance described in subsections A and B of this section.

D.

This section shall remain in effect until January 1, 2015, and as of that date is repealed, unless amendments to California Government Code sections 27297.6 and 27387.1 authorize the fees contained herein to remain in effect until a later date, in which case this section shall remain in effect until such later date.

E.

If any provision in this section, or any part thereof, is for any reason held to be invalid or unconstitutional, the remaining provisions shall not be affected but shall remain in full force and effect, and to this end the provisions of this section are severable.

(Ord. 2013-0040 § 1, 2013.)

The registrar-recorder/county clerk shall charge a fee of $91.00 for issuing a marriage license, and a fee of $30.00 for issuing a duplicate marriage license, and shall charge a fee of $85.00 for issuing a confidential marriage license, and a fee of $30.00 for issuing a duplicate confidential marriage license.

(Ord. 2014-0016 § 1, 2014: Ord. 2009-0060 § 1, 2009: Ord. 2005-0071 § 1, 2005: Ord. 2003-0073 § 1, 2003: Ord. 95-0012 § 1, 1995.)

The Registrar-Recorder/County Clerk shall charge a fee of $35.00 for performing a marriage ceremony.

(Ord. No. 2015-0023 § 1, 2015: Ord. 95-0012 § 2, 1995.)

The Registrar-Recorder/County Clerk shall charge a fee of $20.00 for a staff member who serves as a marriage ceremony witness.

(Ord. No. 2015-0023 § 2, 2015: Ord. No. 2009-0022, § 1, 2009.)

The registrar-recorder/county clerk shall charge a fee of $75.00 for appointing a deputy commissioner of civil marriages for a period of one day. An additional fee of $13.00 shall be charged to expedite deputizing. An additional fee of $13.00 shall be charged to deputize by special appointment.

(Ord. No. 2004-0028 § 1, 2004; Ord. No. 2009-0022, § 2, 2009.)

The registrar-recorder/county clerk shall charge a fee of $34.00 for a copy of each precinct book.

(Ord. 98-0062 § 1, 1998.)

The registrar-recorder/county clerk shall charge a fee of $5.50 for a copy of each precinct index roster or $.22 per page, whichever is less.

(Ord. 98-0062 § 2, 1998.)

The registrar-recorder/county clerk shall charge a fee of $.37 per page for a copy of each statement of votes cast.

(Ord. 98-0062 § 3, 1998.)

The registrar-recorder/county clerk shall charge a fee of $5.00 for a copy of the first page, $3.00 per page for each additional page, and $1.00 for certification for real estate record copies.

(Ord. 98-0064 § 1, 1998.)

The registrar-recorder/county clerk shall charge a fee of $58.00 per DVD, $49.00 per CD, $27.00 per e-mail, and $34.00 per File Transfer Protocol (FTP) site for electronic copies of real estate records.

(Ord. No. 2009-0022, § 3, 2009.)

The registrar-recorder/county clerk shall charge a fee of $11.00 for each hard copy of a precinct map provided on plotter paper, and shall charge a fee of $16.00 per CD or $18.00 per DVD for digital media based copies. An additional $6.00 shipping and handling fee shall be assessed for optional mailing of each CD or DVD.

(Ord. 2007-0007 § 1, 2007: Ord. 98-0062 § 4, 1998.)

The registrar-recorder/county clerk shall charge a fee of $17.00 for each copy of an 11 inch by 17 inch polling place map and $26.00 for each copy of a 17 inch by 24 inch/up to three foot by four foot polling place map.

(Ord. 98-0062 § 5, 1998.)

The registrar-recorder/county clerk shall charge a fee of $13.00 for each copy of a black and white standardized district map.

(Ord. 98-0062 § 6, 1998.)

The registrar-recorder/county clerk shall charge a fee of $30.00 for each copy of a customized district map in color.

(Ord. 98-0062 § 7, 1998.)

The registrar-recorder/county clerk shall charge a fee of $25.00 for the filing and recording of each notary public filing.

(Ord. 98-0064 § 2, 1998.)

The Registrar-Recorder/County Clerk shall charge a fee of $10.00 for processing surrendered notary journals.

(Ord. 2011-0025 § 1, 2011.)

The Registrar-Recorder/County Clerk shall charge a fee of $40.00 for a replacement notary manual.

(Ord. 2011-0025 § 2, 2011.)

The registrar-recorder/county clerk shall charge a fee of $27.00 for each filing/nonfiling certificate.

(Ord. 2003-0023 § 1, 2003: Ord. 98-0062 § 8, 1998.)

The registrar-recorder/county clerk shall charge a fee of $20.00 for each exemplification filing.

(Ord. 98-0062 § 9, 1998.)

The registrar-recorder/county clerk shall charge a fee of $9.00 for each authentication filing.

(Ord. 98-0062 § 10, 1998.)

The registrar-recorder/county clerk shall charge a fee of $15.50 for each power of attorney filing.

(Ord. 98-0062 § 11, 1998.)

The Registrar-Recorder/County Clerk shall charge a fee of $155.00 for each process server registration plus applicable recording and filing fees as prescribed by law.

(Ord. 2011-0025 § 3, 2011: Ord. 98-0062 § 12, 1998.)

The registrar-recorder/county clerk shall charge a fee of $54.00 for a compact disc copy of the first voter registration, absentee voter, or election specific data file, and $39.00 for each additional file, excluding the entire Los Angeles County Voter file. A compact disc copy of the entire Los Angeles County Voter file will be provided at a fee of $146.00.

(Ord. 2003-0023 § 2, 2003: Ord. 99-0089 § 1, 1999.)

The registrar-recorder/county clerk shall charge a fee of $127.00 for a copy of the Registrar-Recorder/County Clerk Legal Manual and Supplement.

(Ord. 2003-0023 § 5, 2003.)

The registrar-recorder/county clerk shall charge a fee of $246.00 for a microfilm (35 mm film) copy of maps of Los Angeles County displaying streets, freeways, city boundary lines, major political districts and election precincts.

(Ord. 2003-0023 § 6, 2003.)

The registrar-recorder/county clerk shall charge a fee of $88.00 for a microfilm (35mm film) copy of quarterly recorded tract, parcel, assessment and record of survey maps.

(Ord. 2003-0023 § 7, 2003.)

The registrar-recorder/county clerk shall charge a fee of $48.00 for each copy of a customized district background map with an acetate overlay map that allows distinctions from the original background map.

(Ord. 2003-0023 § 8, 2003.)

The Registrar-Recorder/County Clerk shall charge a fee of $26.00 for the first business name and registrant for the filing and indexing, affidavit of publication, and a certified copy of each fictitious business name statement or refiling, and a fee of $5.00 for each additional business name or registrant thereafter.

(Ord. 2011-0025 § 4, 2011: Ord. 2010-0035 § 1, 2010: Ord. 2004-0022 § 1, 2004.)

The Registrar-Recorder/County Clerk shall charge a fee of $26.00 for the filing and indexing, affidavit of publication, and a certified copy of each statement of abandonment or withdrawal. The charge for a certified copy at any time apart from filing will be $2.00.

(Ord. 2011-0025 § 5, 2011: Ord. 2010-0035 § 2, 2010: Ord. 2004-0022 § 2, 2004.)

The Registrar-Recorder/County Clerk shall charge a fee of $4.00 for indexing of more than ten names whenever any instrument, paper, or notice is recorded which requires additional indexing for each group of ten names or fractional portion thereof after the initial group of ten names.

(Ord. 2010-0035 § 3, 2010.)

The Registrar-Recorder/County Clerk shall charge a fee of $30.00 for each name searched and certified for federal liens.

(Ord. 2010-0035 § 4, 2010.)

A.

The registrar-recorder/county clerk shall develop and administer a comprehensive records management program, so that appropriate control and maximum economy is realized in the creation, maintenance, protection and disposition of records and forms by all departments of the county, by all public entities, and by all public bodies for which the board is required by law to adopt an annual budget.

B.

He/she shall provide counsel, assistance and direction to agencies referred to above in all matters related to the management and control of records and forms, including but not limited to correspondence management; the evaluation, design, consolidation, simplification and reproduction of forms; filing equipment and systems; records protection systems such as microfilming; storage; and disposal of records and preservation of historical documents. He/she shall prepare and maintain records management manuals which provide guidance to all agencies referred to above. He/she shall recommend to the board retention and disposition schedules for all records of agencies referred to above. Each agency whose schedule is approved by the board may make modifications thereto from time to time. Such changes must be approved by the registrar- recorder/county clerk and shall in no event reduce record retention periods below the periods required by law. He/she may require the designation of departmental records and forms coordinators.

(Ord. 2013-0011 § 2, 2013.)