Los Altos Hills Municipal Code Ch. 2 Claims and Demands

The provisions of this chapter recognize that the general claim procedures applicable to local public agencies, including this Town, are governed by the provisions of Chapter 1 of Division 3.6 of the Government Code of the State, commencing with Section 900 and following.

(§ 1, Ch. I, Ord. 171)

Pursuant to the authority set forth in Section 935 of the Government Code of the State, the following claims procedures are established for those claims against the Town for money or damages which are not governed by State or local laws:

(a) Employee Claims. Notwithstanding the exceptions set forth in Section 905 of the Government Code of the State, all claims by public officers or employees for fees, salaries, wages, overtime pay, holiday pay, compensating time off, vacation pay, sick leave pay, or any other expenses or allowances claimed due from the Town, where a procedure for processing such claims is not otherwise provided by State or local laws, shall be presented within the time limitations and in the manner set forth in Sections 910 through 915.2 of the Government Code of the State. Such claims shall further be subject to the provisions of Section 945.4 of said Government Code relating to the prohibition of suits in the absence of the presentation of claims and action thereon by the Council.

(b) Contract and Other Claims. In addition to the requirements of subsection (a) of this section, and notwithstanding the exemptions set forth in Section 905 of the Government Code of the State, all claims against the Town for damages or money, where a procedure for processing such claims is not otherwise provided by State or local laws, shall be presented within the time limitations and in the manner set forth in Sections 910 through 915.2 of the Government Code of the State. Such claims shall further be subject to the provisions of Section 945.4 of said Government Code relating to the prohibition of suits in the absence of the presentation of claims and action thereon by the Council.

(§ 2, Ch. I, Ord. 171)

All claims or demands against the Town shall be filed with the City Clerk and shall be presented by him or her to the Council at its next regular meeting for approval or rejection, whether in whole or in part, if such presentation is required by law.

(§ 3, Ch. I, Ord. 171)

All claims filed with the City Clerk which are covered by insurance shall be forwarded by him or her after action thereon by the Council to the appropriate insurance carrier for handling and further processing.

(§ 4, Ch. I, Ord. 171)

If the Council approves a claim or demand, in whole or in part, the City Treasurer shall cause a warrant to be drawn upon the Town treasury for the amount allowed.

(§ 5, Ch. I, Ord. 171)

The City Treasurer is hereby authorized to approve and pay all claims against the Town found by him or her to be covered by appropriated and unencumbered funds of the Town and to be in compliance with law, except for those claims required by law to be approved by the Council, and to sign all checks, drafts, or warrants for and on behalf of the Town for the payment of claims.

(§ 6, Ch. I, Ord. 171)

There shall be required upon all checks, drafts, or warrants issued for and on behalf of the Town such signatures as shall from time to time be specified by resolution of the Council.

Facsimile signatures on checks, drafts, or warrants of the Town in lieu of personal signatures are hereby authorized; provided, however, all checks, drafts, or warrants issued for and on behalf of the Town shall bear the personal signature of at least one authorized officer to approve such check, draft, or warrant.

(§§ 5, 6, and 7, Ch. I, Ord. 171)

(a) All demands, invoices, or claims for purchases, supplies, or services included within budgetary appropriations shall be presented in writing to the City Treasurer. All such demands, invoices, or claims shall be fully itemized and verified as just and correct by the claimant or his or her authorized agent.

(b) Each demand shall bear the number of the purchase order issued for the materials or services rendered.

(c) Such demands, invoices, or claims shall be audited by the City Treasurer, who shall prepare a register of audited demands. The affidavit of the City Treasurer shall be attached to such register, certifying to the accuracy of the register.

(d) Such demands, invoices, or claims shall be subject to approval by the City Manager.

(§ 8, Ch. I, Ord. 171)