Lake Elsinore Municipal Code Art. IV Job Order Contracting For Non-public Works Maintenance And Repairs

The purpose of this article is to provide for the use of job order contracts that will benefit the public by providing an effective means of reducing the total lead-time and cost for recurring expenses or purchase of unique or nonstandard supplies and equipment.

(Ord. 1109 § 1, 2003; Ord. 1328 § 1, 2014)

In lieu of the open market and formal bid procedures set forth herein, the Purchasing Officer may issue a purchase order to a job order contractor pursuant to an approved contract under LEMC § 3.08.345 for maintenance, minor repairs, rehabilitation, or alteration of facilities that is of a recurring nature or for such other purchases of supplies and equipment which, due to the wide variation of options and cost factors, best serves the needs of the City and provides the City with the highest quality and cost effective goods and services.

(Ord. 1109 § 1, 2003; Ord. 1328 § 1, 2014)

Notices inviting proposal shall include a general description of the supplies, equipment, or contractual services to be purchased and state where proposal blanks and specification may be secured, and the time and place for opening proposals.

(Ord. 1109 § 1, 2003; Ord. 1328 § 1, 2014)

At least five days before the date of opening of bids, a notice inviting bids shall be posted on the City's website and either: (A) posted on a website devoted to procurement services, bid and vendor management such as Planetbids.com, or (B) published in a newspaper of general circulation in the City.

(Ord. 1109 § 1, 2003; Ord. 1328 § 1, 2014)

The Purchasing Officer shall also solicit sealed proposals from any responsible prospective job order contractor.

(Ord. 1109 § 1, 2003; Ord. 1328 § 1, 2014)

Sealed proposals shall be submitted to the Purchasing Officer or designee and shall be identified as proposals on the envelope. It is the responsibility of the proposer to ensure receipt of the bid document by the Purchasing Officer by the designated hour. Proposals shall be opened in public at the time and place stated in the public notice. A tabulation of all proposals received shall be open for public inspection during regular business hours for a period of not less than 30 days after the proposal opening.

(Ord. 1109 § 1, 2003; Ord. 1328 § 1, 2014; Ord. 1409 § 6, 2019)

The Purchasing Officer may recommend to the City Manager the rejection of any and all proposals and readvertise the request for proposals.

(Ord. 1109 § 1, 2003; Ord. 1328 § 1, 2014)

The Purchasing Officer shall consider the following factors when recommending the selection of a job order contractor to the City Council:

A. The extent to which the proposal meets the needs of the City for the equipment or supplies;

B. The quality of the equipment or supplies proposed;

C. The overall cost to the City of the proposal, including, but not limited to, pricing of the equipment or supplies, delivery schedule, terms of payment, warranties, maintenance requirements and required site preparation;

D. The experience and qualifications of vendor submitting a proposal to successfully meet the requirements for the equipment or supplies;

E. Previous performance of the vendor submitting a proposal in providing similar equipment or supplies;

F. Financial ability of the vendor submitting the proposal to provide the equipment or supplies to the City;

G. The vendor's conformity to the specifications for the equipment or supplies set forth in the request for proposal; and

H. Such similar factors as may be specifically included in the request for proposal.

(Ord. 1109 § 1, 2003; Ord. 1328 § 1, 2014)

Contracts for job order contractors shall be awarded by the City Council.

(Ord. 1109 § 1, 2003; Ord. 1328 § 1, 2014)

Job order contracts shall be in writing and shall be approved by the City Council for an initial contract term of not to exceed three years. Such job order contracts shall be reviewed periodically by the City Council.

(Ord. 1109 § 1, 2003; Ord. 1328 § 1, 2014)