Lake Elsinore Municipal Code Art. II Open Market Purchase Procedures

Except as provided in this chapter, purchases of supplies, equipment, contractual services and sales of personal property of an estimated value in the amount of $30,000 or less, and in the case of public works projects in the amount of $5,000 or less, may be made by the Purchasing Officer in the open market as follows without observing the procedure prescribed in LEMC § 3.08.200 through § 3.08.235.

(Ord. 1109 § 1, 2003; Ord. 1328 § 1, 2014)

Open market purchases shall, whenever possible, be based on at least three bids and shall be awarded to the lowest responsible bidder.

(Ord. 1109 § 1, 2003; Ord. 1328 § 1, 2014)

The Purchasing Officer shall solicit bids by written requests, telephone, facsimile or electronic mail to prospective vendors.

(Ord. 1109 § 1, 2003; Ord. 1328 § 1, 2014)

Written bids shall be submitted to the Purchasing Officer who shall keep a record of all open market orders and bids for a period of one year after the submission of bids or the placing of orders. This record, while so kept, shall be open to public inspection.

(Ord. 1109 § 1, 2003; Ord. 1328 § 1, 2014)

The bid shall be awarded to the lowest responsible bidder except as otherwise provided herein. Bidders located within the City of Lake Elsinore may be given a five percent pricing allowance when calculating the lowest responsive bid due to the City of Lake Elsinore's interest in promoting growth and stimulating the local economy. To qualify for this preference, the vendor shall have a fixed facility with employees within the City of Lake Elsinore and such vendor shall hold a current and valid City of Lake Elsinore business license.

(Ord. 1109 § 1, 2003; Ord. 1310 § 1, 2012; Ord. 1328 § 1, 2014)