Earlier editions: 2026-07
Title 2 — Administration and Personnel
Fountain Valley Municipal Code Ch. 2.59 Records, Information, and Management
Fountain Valley Municipal Code · 2026-10 edition · updated 2026-10-04 · Fountain Valley
Cite as: Fountain Valley Municipal Code Chapter 2.59 · Text as of 2026-10-04
§ 2.59.010. Purpose.¶
The city council does hereby desire to establish certain procedures for the production, destruction and retention of city records.
(Ord. 1506 § 2, 2015)
§ 2.59.020. Public records.¶
Public records shall be retained, destroyed and produced in accordance with Government Code Section 34090 et seq., and Government Code Section 64501 et seq., or any successor statute and in accordance with the administrative regulations promulgated therefor.
(Ord. 1506 § 2, 2015)
§ 2.59.030. Public records and information retention.¶
The city manager shall establish a schedule of public records and information retention by administrative regulation.
(Ord. 1506 § 2, 2015)
§ 2.59.040. City council and commission records.¶
The official minutes of the city council or city commission ("authority") received and filed by the authority are to include each action taken by the authority with votes individually recorded and published for public review. Audio or video tapes shall be kept for at least one hundred eighty days, notwithstanding Government Code Section 34090.7. Video or audio tapes and recordings shall be preserved whenever the city clerk is aware that litigation is pending.
(Ord. 1506 § 2, 2015)
§ 2.59.050. Security tapes and telephone/radio communications.¶
In accordance with Government Code Section 34090.6, security tapes, or recordings and other routine video monitoring, including those for car video systems, jail observation, and monitoring and building security systems, shall be kept for one year. Telephone and radio communications tapes may be destroyed after one hundred days. Such recordings shall be preserved if there is pending litigation and those recordings may be evidence in that litigation.
(Ord. 1506 § 2, 2015)
§ 2.59.060. Legislative approval of destruction required unless excepted.¶
The destruction of city records shall be done pursuant to an authorized resolution.
(Ord. 1506 § 2, 2015)
§ 2.59.065. City attorney consent for destruction.¶
The city attorney's written consent to the destruction of city records must be obtained before destruction occurs. Such consent shall be indicated on the resolution authorizing the destruction.
(Ord. 1506 § 2, 2015)
§ 2.59.070. Public records coordination.¶
The city clerk shall be responsible for keeping track of all requests for public records that are not responded to contemporaneously. Procedures for coordination may be set forth by administrative regulation.
(Ord. 1506 § 2, 2015)
§ 2.59.080. Charges.¶
Charges for public records shall be established in the city's fee resolution but shall comply with the Public Records Act.
(Ord. 1506 § 2, 2015)
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