Exeter Municipal Code Ch. 16.20 Subdivision Conference

A. Prior to the filing of a tentative map, a subdivider shall submit a letter to the city planner indicating his intention to subdivide. Such letter of intention is required to alert city officials and interested public and private agencies of the intention to subdivide so that such interested parties may have the opportunity to inform the subdivider of physical conditions, facts and policies of the respective agencies which are or may be pertinent to the preparation of the tentative map.

B. The subdivider shall submit twenty copies of the letter of intention to the city planner. The city planner shall transmit one copy to each member of the planning commission and city council, and one copy to each member of the subdivision review board, together with requests for recommendations thereon. Additional copies of the letter of intention shall be transmitted by the city planner to school districts, water districts, irrigation districts, the State Division of Highways, utility companies and other public and private agencies when affected by the proposed subdivision, together with requests for recommendations thereon.

C. A preliminary map or sketch may be submitted by the subdivider as an aid to review and discussion of his design proposals. When a preliminary sketch is submitted, the number of copies and method of distribution required under subsection B of this section shall apply.

(Ord. 384 §6(A), 1978)

The letter of intention shall contain the following information:

A. Location of the proposed subdivision with reference to section, township and range, and with reference to the names of any streets which bound the property;

B. Names and addresses of record owner and subdivider;

C. The area of the parcel, range of lot sizes, and uses contemplated for the subdivision;

D. Proposed methods of utility service;

E. Such other information as will be helpful to indicate the intent of the subdivider.

(Ord. 384 §6(B), 1978)

Within twenty days after the date of receipt of the letter of intention by the city planner, the city planner shall schedule a subdivision conference with the subdivider and/or his engineer. The subdivision review board shall attend the conference, and representatives of other public and private agencies affected by the proposed subdivision may attend and shall be encouraged by the city planner to attend the subdivision conference. Representatives of the city and other public and private agencies may transmit such information and make such recommendations to the subdivider as they deem desirable for the benefit of the subdivider in preparing the tentative map. As a result of the discussion conducted during the subdivision conference, the subdivider may request such additional meetings with participants in the subdivision conference or with the city council as may be necessary to clarify policies of the city or other public or private agencies which may have an effect on the proposed subdivision.

(Ord. 384 §6(C), 1978)