Elk Grove Municipal Code Art. IA Informal Bidding Procedures

Public projects, as defined by the Act, and in accordance with the monetary limits set forth in the Act, as now existing or hereafter amended, may be let to contract by informal procedures as set forth in the Act, this chapter, and any administrative policies and procedures promulgated by the City.

(Ord. 2-2016 § 2(2), eff. 4-8-2016)

A list of contractors shall be developed and maintained in accordance with the provisions of the Act and criteria promulgated from time to time by the California Uniform Construction Cost Accounting Commission.

(Ord. 2-2016 § 2(2), eff. 4-8-2016)

A. Where a public project is to be performed which is subject to the informal bidding provisions of the Act and this chapter, a notice inviting informal bids may be mailed to all contractors for the category of work to be bid, as shown on the list developed in accordance with EGMC Section 3.50.020 and shall be mailed to all construction trade journals as specified by the California Uniform Construction Cost Accounting Commission in accordance with the Act. All mailing of notices to contractors pursuant to this section shall be completed not less than ten (10) calendar days before bids are due. Additional contractors and/or construction trade journals may be notified at the discretion of the City, provided, however:

1. If there is no list of qualified contractors maintained by the City for the particular category of work to be performed, the notice inviting bids shall be sent only to the construction trade journals specified by the Commission.

2. If the product or service is such that it can be obtained only from a certain contractor or contractors, the notice inviting informal bids may be sent exclusively to such contractor or contractors.

B. The notice inviting informal bids shall describe the project in general terms and how to obtain more detailed information about the project, and shall state the time and place for the submission of bids.

(Ord. 2-2016 § 2(2), eff. 4-8-2016)

A. The City Manager is authorized to award informal contracts pursuant to the monetary limits set forth in the Act, as now existing or hereafter amended. If all bids received are in excess of the City Manger’s monetary authority, the City Council may, by adoption of a resolution by a four-fifths (4/5) vote, award the contract, subject to the monetary limits set forth in the Act for informal bidding, as now existing or hereafter amended, if the City Council determines the cost estimate of the public agency was reasonable.

B. Contracts subject to formal bidding under the Act shall be awarded, if at all, by the City Council.

(Ord. 2-2016 § 2(2), eff. 4-8-2016)