Elk Grove Municipal Code Art. IX Surplus Commodities and Equipment

A. Each department shall submit to the Finance Director, at such times and in such forms as the Finance Director prescribes, reports showing all commodities and equipment which are no longer used or which have become obsolete or worn out. The Finance Director has the authority to sell or otherwise dispose of all commodities and equipment which cannot be used by any department or which have become unsuitable for City use, or to exchange the same for or trade the same in on new commodities and equipment. The Finance Director also has the authority to make transfers between departments of any useable surplus commodities or equipment.

B. Disposition may include abandonment, destruction or donation to public bodies, charitable, civic or nonprofit organizations, and may include City property which has no commercial value or for which the estimated cost of continued care, handling, maintenance or storage would exceed the estimated proceeds of sale. Sales procedures may include negotiated sales, acceptance of sealed bids or public auction. Services of a paid auctioneer may be used, as appropriate.

C. The City Manager shall approve the disposition of commodities and/or equipment when the estimated value of an individual item is less than Five Thousand and no/100ths ($5,000.00) Dollars; however, City Council approval is needed if the value is equal to or exceeds Five Thousand and no/100ths ($5,000.00) Dollars.

D.

1. Except for surplus police canines and police duty weapons of retiring officers, no officer, agent or employee of the City assigned to the purchasing function or responsible for surplus commodities and equipment declarations shall either directly or indirectly submit a bid for or purchase unneeded surplus personal property.

2. Whenever a police canine is removed from active service except for illness, viciousness, or some similar situation, the dog will be offered to the handler for the sum of One and no/100ths ($1.00) Dollar. Upon such disposition, the new owner shall sign a waiver and release of legal liability, releasing the City of Elk Grove, the City of Elk Grove Police Department, and City and departmental personnel, agents, officers, and employees from all liability or responsibility for anything which concerns the animal from that day forward. The new owner receiving the dog must, as a condition of his or her receipt of the dog, immediately relicense the dog in the new owner’s name at their expense. The City shall provide all pedigree papers to the new owner receiving the canine.

3. An honorably retiring police officer may purchase his or her duty weapon from the City pursuant to policies approved by the City Manager and Chief of Police, which policies shall include, without limitation, a waiver and release of liability of the City of Elk Grove, the City of Elk Grove Police Department, and City and departmental personnel, agents, officers, and employees as to all matters concerning the duty weapon.

E. Property acquired by the City as a result of a lawful seizure or forfeiture shall be disposed of as authorized by, and in accordance with, applicable State and/or Federal law and shall be exempt from this section except that no officer, agent or employee of the City shall either directly or indirectly submit a bid for or purchase property acquired by seizure or forfeiture.

(Ord. 9-2008 § 2, eff. 5-9-2008; Ord. 7-2009 § 3, eff. 5-1-2009; Ord. 21-2013 § 2 (Exh. A), eff. 11-22-2013; Ord. 18-2023 § 3 (Exh. A § 7), eff. 10-13-2023)