El Monte Municipal Code Ch. 2.20 Department of Finance

In accordance with Title 4, Division 3, Part 3, Chapter 2, Article 1, Section 40805.5 of the Government Code of the state of California, and in order to establish a central agency for the uniform processing and development of all fiscal, accounting and budgetary functions within the city government, there is established a Department of Finance.

(Prior code § 2800)

The office of Director of Finance is established. The Director of Finance shall be the head of the Finance Department of the city and shall supervise and direct the activities and functions of the Department of Finance. He or she shall have the power and be vested and charged with the following duties and responsibilities under the jurisdiction and direction of the City Administrative Officer:

A. Plan, organize, direct and supervise the accounting, auditing, budget preparation, cost accounting, licensing and computer service activities, functions and systems of the city;

B. As liaison deputy for the City Administrative Officer, coordinate various city tax and other revenue producing programs and assist the City Administrative office on special city-wide management functions and projects, such as long-term capital budgeting, community redevelopment and insurance programs;

C. Maintain and operate the general accounting system of the city and of each of the respective departments, divisions and services thereof, and prescribe the accounting and bookkeeping procedure that may now or hereafter be established or in operation in any department;

D. Perform such accounting functions and duties in accordance with the latest and most modern accounting methods as the sentence of accounting progresses;

E. Assist in the preparation of the annual budget and in the administration thereof as the City Administrative Officer may direct; prepare instructions and forms for securing budget estimates and projections to effect a balanced budget; supervise the preparation of copies of the budget and its distribution; study financial management and accounting methods for city functions and recommend improvements;

F. Assume and perform all municipal functions and duties relating to the preparation, pre-auditing, presenting and disbursement of claims, warrants and demands against the city, including payrolls, to insure that budget appropriations are not exceeded; audit all expenditures as to budget or Council authorization; audit and approve for payment all bills, invoices, payrolls and demands; prepare and submit to the City Council periodically a register of audited demands in conformance with state law; supervise and be responsible for the disbursement of all moneys;

G. Review revenue and expenditure reports in comparison with the approved budget and recommend controls necessary to keep budget in balance, and participate in the development of instructions and forms for the planning of a capital outlay program;

H. Cooperate in the purchase of all services, supplies, goods, wares, merchandise, equipment and material which may be required by the city; give general direction for the purchasing function of the city and audit and approve all purchase orders for payment; conduct special studies, prepare special reports and assist in general city management problems as directed by the City Administrative Officer;

I. Supervise the License Division and the City Treasurer s functions in cooperation with the elected City Treasurer and supervise the Water Department financial accounting and the Computer Services Division;

J. Under the direction of the City Administrative Officer, plan and direct the implementation of appropriate policies, operating methods and operating results of the program of business licensing, motel-hotel tax, sales tax, cashiering and insurance escrows, including the preparation of regular and special reports covering the revision, improvement, or adjustment of these programs and related services, fees or expenditures;

K. On behalf of and as directed by the City Administrative Officer, provide liaison with the office of the City Treasurer;

L. On behalf of the City Administrative Officer and in cooperation with other departments, develop and administer a long-term capital budget providing for the construction of essential facilities as needed and the financing thereof;

M. Perform all the financial and accounting duties heretofore imposed upon the City Clerk or the City Controller, and the City Clerk and the City Controller shall be relieved of such duties, including all such duties imposed upon the City Clerk by Article 1 of Chapter 4, Part 2, Division 3, Title 4, and by Sections 40802 through and including 40805 of the Government Code of the state of California;

N. Cooperate with other department heads in offering assistance on financial problems and maintaining records and cost records of financial activities;

O. Perform such duties as may be imposed upon him or her by law or by the direction of the City Council or the City Administrative Officer.

(Prior code § 2801)

The Department of Finance shall prepare and present to the City Administrative Officer the following reports in sufficient detail as to show the exact financial condition of the city:

A. Quarterly, or more frequently as the City Administrative Officer may direct, a statement of all receipts, disbursements and balances of the city;

B. An annual statement of report on the financial condition of the city;

C. Such other financial and activity reports as may be required by the City Council or the City Administrative Officer;

D. Reports for state and private agencies.

(Prior code § 2802)

With the consent of the City Administrative Officer, the Director of Finance may appoint one or more deputies, as may be necessary.

(Prior code § 2805)

The Director of Finance shall execute a bond to the city in the same amount as required of the City Clerk by the provisions of Section 36518 of the Government Code of the state, said bond to be in a reasonable amount recommended by the City Attorney and approved by the City Council by resolution, but in no event less than five thousand dollars ($5,000.00).

(Prior code § 2806)

In all ordinances or parts of ordinances and resolutions where the words "City Clerk" are used pertaining to any financial or accounting duties, or the words "City Controller" are used in any context, said words shall be read and construed to be and mean "Director of Finance," and to that extent all said ordinances, parts of ordinances, resolutions and parts of the Code are amended to read as if the term "Director of Finance" were used.

(Prior code § 2807)