Diamond Bar Municipal Code Ch. 3.28 Demands and Claims

The city desires to adopt procedures relative to the fiscal affairs of the new city and to provide for the payment of its debts as they come due.

(Ord. No. 6(1989), § 1, 4-18-89)

The provisions of this chapter recognize the general claim procedures applicable to local public agencies, including this city, are governed by the provisions of Government Code §§ 900—906.

(Ord. No. 6(1989), § 2, 4-18-89)

Pursuant to the authority contained in Government Code § 935, the following claims procedures are established for those claims against the city for money or damages not now governed by state or local laws:

(1) Employee claims. Notwithstanding the exceptions contained in Government Code § 905, all claims by public officers or employees for fees, salaries, wages, overtime pay, holiday pay, compensating time off, vacation pay, sick leave pay, and any other expenses or allowances claimed due from the city, when a procedure for processing such claims is not otherwise provided by state or local laws, shall be presented within the time limitations and in the manner prescribed by Government Code §§ 910—915.2. Such claims shall further be subject to the provisions of Government Code § 945.4 relating to the prohibition of suits in the absence of the presentation of claims and action thereon by the council.

(2) Contract and other claims. In addition to the requirements of subsection (1) of this section, and notwithstanding the exemptions set forth in Government Code § 905, all claims against the city for damages or money, when a procedure for processing such claims is not otherwise provided by state or local laws, shall be presented with the time limitations and in the manner prescribed by Government Code §§ 910—915.2. Such claims shall further be subject to the provisions of Government Code § 945.4 of the state relating to the prohibition of suits in the absence of the presentation of claims and action thereon by the council.

(Ord. No. 6(1989), § 3, 4-18-89)

All claims or demands against the city shall be filed with the city clerk and shall be presented by the city clerk to the city council at the next regular meeting thereof for approval or rejection, whether in whole or in part, if such presentation is required by law.

(Ord. No. 6(1989), § 4, 4-18-89)

All claims filed with the city clerk, which claims are covered by insurance, shall be forwarded by the city clerk after action thereon by the council to the appropriate insurance carrier for handling and further processing.

(Ord. No. 6(1989), § 5, 4-18-89)

(a) All demands, invoices, or claims for purchases, supplies, or services included within budgetary appropriations shall be presented in writing to the city manager. All such demands, invoices or claims shall be fully itemized and verified as just and correct by the claimant or its authorized agent.

(b) Each demand shall be appropriately documented.

(c) Such demands, invoices, or claims shall be audited by the finance director or his or her designee, who shall prepare a check register. The affidavit of the finance director shall be attached to the check register certifying its accuracy.

(d) The check register shall be ratified by the city council at a regular city council meeting.

(e) All claims shall be paid by checks drawn by the city and signed by the persons designated by resolution of the city council.

(Ord. No. 6(1989), § 6, 4-18-89; Ord. No. 09(2004), § 2, 12-14-04)