Del Mar Municipal Code Ch. 7.08 Payment of Demands

It is the purpose of this Chapter to describe procedures for the processing and payment of demands, bills, and other claims against the City arising out of contract, including bills for labor, material, and supplies furnished, not including payroll or claims for damages.

(Ord. No. 483; Ord. No. 1009, § 2(Exh. A), 9-9-2024)

A. The demands shall contain a brief description of the labor, material, or supplies furnished, and the date and price.

B. The demands shall be accompanied by a requisition/purchase order signed by the City official ordering the labor, material, or supplies.

C. Contracts executed by the City calling for specific payments on specified dates shall constitute a demand for payment on such dates.

D. Demands shall be submitted to the Finance Division head.

(Ord. No. 1009, § 2(Exh. A), 9-9-2024)

A. The Finance Division head shall prepare a register of demands containing demands submitted over a preceding period of time. The Finance Division head shall sign a certificate on the register of demands that:

1. Each demand on this register reflects an indebtedness authorized by this City;

2. The financial data is correct; and

3. There are funds available to pay each demand.

B. When the register of demands has been certified by the Finance Division Head, it shall be submitted to the City Council for approval or rejection.

C. When the register of demands has been approved by the City Council, the City Clerk shall note the date on which the register was approved and the Mayor shall sign the document authorizing payment.

(Ord. No. 1009, § 2(Exh. A), 9-9-2024)