Ceres Municipal Code Ch. 06 Surplus Property and Equipment

A. All departments shall submit to the Purchasing Officer, at such times and in such form as prescribed, reports showing all supplies and equipment which are no longer used or which have become obsolete or worn out.

B. The Purchasing Officer shall cause an inventory of surplus property to be prepared and maintained. The Purchasing Officer shall make a copy of the inventory, prepare a report, and place the item on the City Council agenda, requesting approval to sell the surplus items.

C. The City Council shall be informed of the condition of any item proposed for disposition, and the determination of the City Council that such item is surplus shall be obtained before proceeding with disposition.

D. After a determination has been made by the City Council that the supplies and equipment are surplus property, the Purchasing Officer shall have authority to sell such supplies and equipment, or to exchange the same for, or trade in the same, on new supplies and equipment, or otherwise dispose of the property for the common benefit of the City.

E. Surplus property shall be sold pursuant to the following procedures:

1. Requests for bids shall be issued, and sales shall be made to the highest bidder; provided, however, sales may be made by public auction or private sale or exchange as deemed appropriate by the Purchasing Officer and pursuant to any applicable state and federal law.

2. All sales shall be paid for by cash, cashier's check, or money order payable to the City.

3. The Purchasing Officer or his or her designee shall be authorized to sign bills of sale and any other papers or documents evidencing such sales for and on behalf of the City.

4. In the event no bids or purchase proposals are received for any item offered for sale pursuant to the provisions of this section, the item may be disposed of as deemed appropriate by the Purchasing Officer and pursuant to any applicable state and federal law.

5. No City employee, officer, agent, nor a member of the immediate family of a City employee, such as a spouse, child, or parent, officer, or agent, may purchase any item from the City at auction, sealed bid, or private sale or exchange.

(Ord. No. 2019-1053, § 4, 11-12-2019)