Ceres Municipal Code Ch. 02 Informal Purchasing Procedures

The Purchasing Officer, or a department head authorized pursuant to this title, may make purchases of supplies, equipment, or services with a value of less than $25,000.00 by following the informal bid procedures provided in this section.

A. Minimum number of bids. Except in unusual circumstances when three bids cannot be obtained, all purchases shall be based on at least three bids or price quotes, and shall be awarded to the lowest responsible bidder.

B. Solicitation of bids. The Purchasing Officer, or a department head authorized pursuant to this title, may solicit bids by mail, telephone, public notice to vendors, posting of notice or any other appropriate method. Copies of all bids or price quotes shall be retained for public inspection during regular business hours for not less than one year after receipt.

(Ord. No. 2019-1053, § 4, 11-12-2019)

The Purchasing Officer, where advantageous to the City, may, by cooperative purchasing agreements approved by the City Council, purchase supplies or nonprofessional services through legal contracts of other governmental jurisdictions or public agencies without separate formal bidding procedures by the City.

(Ord. No. 2019-1053, § 4, 11-12-2019)