Campbell Municipal Code Ch. 5.50 Special Events Permit

For the purposes of this chapter, the following words shall have the meanings respectively ascribed to them in this section, unless the context or the provision clearly requires otherwise:

(a) "Festival means a fair, exhibition, ceremony, art show, program, celebration or other public assemblage of people for the conduct of a festivity, involving the complete or partial use or closure of any public highway, street, alley, sidewalk, or other public right-of-way in the city to normal vehicular or pedestrian traffic and includes the complete or partial use of a city park.

(b) "Footrace" means an event generally open to members of the public and sponsored by a person, organization or group, wherein the participants run or jog following an established route over public highways, streets, alleys, sidewalks, other public rights-of-way within the city, city parks or trails within the city.

(c) "Parade" means a march, procession, motorcade or walk upon any public highway, street, alley, sidewalk or other public right-of-way in the city. The term "parade" as used in this chapter, does not include a funeral procession consisting of a single direct movement from a mortuary or church to a place of burial.

(d) "Special event" means a parade, footrace or festival, as such terms are defined in this section. However a "block party" shall not be considered a "special event" for purposes of this chapter.

(e) "Block party" means a large public party involving more than twenty people in which members of a single residential neighborhood congregate, either to observe an event of some importance or simply for mutual enjoyment, involving the complete or partial use or closure of any public highway, street, alley, sidewalk, or other public right-of-way in the city to normal vehicular or pedestrian traffic.

(Ord. 1698 § 1(part), 1988; Ord. No. 2147, § 1, 4-5-2011; Ord. No. 2296, § 1, 6-6-2023)

(a) No person shall hold, conduct, carry on or cause to be held, conducted or carried on any special event in the city which will impede the normal flow of traffic or requires the closure of a public street, without first having obtained from the city council a permit to do so issued pursuant to this chapter.

(b) No person shall hold, conduct, carry on or cause to be held, conducted or carried on any block party in the city without first having obtained from the police department a permit to do so issued pursuant to an adopted city administrative policy.

(c) No person shall hold, conduct, carry on or cause to be held, conducted or carried on any special event in a city park without first having obtained from the recreation and community services department a permit to do so issued pursuant to an adopted city administrative policy.

(d) No person may engage in any of the following activities:

(1) Participate in a special event or block party for which a permit has not been issued;

(2) Participate in a permitted special event or block party in violation of the terms of the permit;

(3) Participate in a permitted special event or block party without the consent of the permittee;

(4) Interfere with the orderly conduct of a permitted special event or block party;

(5) Sell or offer for sale on public streets, sidewalks or rights-of-way any goods, wares or merchandise from vehicles, wagons, pushcarts, stalls, booths or other methods, during or in connection with a permitted special event, unless such sales activity is conducted pursuant to and in accordance with the terms and conditions of the special event permit and with the authorization of the permittee.

(Ord. 1698 § 1(part), 1988; Ord. No. 2147, § 2, 4-5-2011; Ord. No. 2296, § 1, 6-6-2023)

(a) Applications for a permit to conduct a special event shall be filed with the recreation and community service director or designated representative at least ninety days in advance of the proposed event, unless permission is granted by the city council to file the application within a shorter period of time.

(b) The application shall contain the following information:

(1) Name, address and description of the sponsor for the event, together with the name, address and telephone number of the contact person representing such sponsor;

(2) Description of the nature and purpose of the special event to be conducted;

(3) Estimated number of participants and, if a parade, the number and types of vehicles, floats, bands, marching units and animals to participate;

(4) Date of event and the hours during which it will be conducted;

(5) Proposed route or area to be occupied and a statement as to whether the special event will occupy all or only a portion of the streets on which the event will be conducted;

(6) Proposed method of handling vehicular and pedestrian traffic, including routes over which any traffic is to be diverted;

(7) Proposed sanitary facilities, if any are to be used, including toilet facilities, and the proposed method of sewage and refuse disposal;

(8) If food is to be sold or otherwise distributed, the procedure to be followed in the handling and preparation of such food;

(9) Description of any sales activity to be conducted upon public streets, sidewalks or rights-of-way, including the estimated number of street vendors, the nature, size and location of any booths or stalls, and a description of any vehicles, wagons, pushcarts or other mobile units to be utilized in connection with the sales activity;

(10) Number, types and locations of all loudspeakers or other sound-amplifying devices to be used;

(11) Method of notifying participants prior to the event of the terms and conditions of the permit;

(12) Such other information as reasonably requested by the recreation and community services director pertaining to the manner in which the proposed event will be conducted;

(13) A statement of whether or not the applicant requests permission to serve any alcoholic beverages.

(c) The application shall be accompanied by payment of a regulatory fee established by resolution of the City Council, which shall be in addition to any business license fee imposed pursuant to this title.

(Ord. 2040 § 1(part), 2003: Ord. 1698 § 1(part), 1988).

(Ord. No. 2132, § 16, 8-30-2010, eff. 7-1-2011)

(a) The recreation and community services director shall transmit a copy of the application for review and comment by each of the following departments:

(1) Police department; and

(2) Public works department.

The foregoing departments shall be requested to indicate on the application that the proposed permit is either approved or disapproved or approved subject to specified conditions, and to return the application to the recreation and community services director within twenty days.

(b) Upon receipt of the comments and recommendations from the persons and agencies referred to in subsection (a) of this section, but in no event later than sixty days after the date the application is filed, the police department shall cause the application to be agendized for the hearing and determination by the city council if event includes street closures or alcohol sales. For events held in city parks an authorization or denial letter will be provided by the Recreation and Community Services Department.

(Ord. 1698 § 1(part), 1988; Ord. 2040 § 1(part), 2003; Ord. No. 2296, § 3, 6-6-2023)

In determining whether a permit should be issued, the city council shall consider the following factors:

(a) Whether the special event will disrupt to an unreasonable extent the movement of other traffic or create any safety hazard as a result of such other traffic being stopped or diverted;

(b) Whether sufficient police services can be provided to assure proper traffic control and the orderly conduct of the special event;

(c) Whether the streets, roads and highways over which the special event will travel or on which it will be conducted are of sufficient size and construction to safely accommodate the number of participants and the size, height and weight of any vehicles, floats, equipment or animals participating in the event;

(d) Whether the special event will interfere with any other public events to be conducted on the same day;

(e) Whether the special event is likely to cause injury to persons or property or create an unreasonable disturbance of the peace;

(f) Whether the cumulative impact of other previous special events would create an undue strain on public resources.

(Ord. 1698 § 1(part), 1988).

Only one special event shall be held, conducted or carried on under a single permit issued pursuant to this chapter.

(Ord. 1698 § 1(part), 1988).

Permits issued pursuant to this chapter may contain such conditions as deemed by the city council to be necessary or appropriate for the orderly and safe conduct of the event, including, but not limited to, the following:

(a) Starting and ending times;

(b) In the case of a festival:

(1) The streets on which the festival will be conducted,

(2) The number and location of booths, displays or other structures to be erected for the event and the design thereof;

(c) In the case of a parade or footrace:

(1) The assembly area and the time of assembly,

(2) The route to be followed and portions of streets to be traversed that may be occupied by the parade or footrace,

(3) The number and type of vehicles, floats, bands, marching units, pieces of equipment and animals;

(d) The nature and extent of any sales activity to be conducted upon public streets, sidewalks or rights-of-way. The holder of the special event permit shall issue to each vendor authorized to engage in such sales activity an identification card or other evidence of such authorization, which shall be displayed by the vendor to any law enforcement officer of the city or to any representative of the permittee requesting to inspect the same;

(e) Number and location of sound-amplifying devices and permitted level of amplification;

(f) Number and location of persons required to control, direct and monitor that event;

(g) Requirements and instruction for removal of any signs, equipment or structures erected or installed for the event and removal of litter and debris created in connection with the conduct of the event;

(h) Limitations on the sale of alcoholic beverages as may be deemed necessary for the protection of the public welfare.

(Ord. 1698 § 1(part), 1988).

(a) No alcoholic beverages may be sold or served without prior approval of the city council.

(b) The city council may approve the sale of beer or wine at a special event if the council finds that any negative impacts resulting from the sale or service of such beverages will be sufficiently mitigated so as to impose no substantial adverse impacts on the public welfare.

(c) No alcoholic beverages other than those purchased or provided by licensed vendors of the special event may be consumed in the area designated for the special event. No open containers shall be permitted at locations other than at a vendors booth.

(d) The provisions of Section 8.04.040 of this code shall not apply to areas designated for service of alcoholic beverages at an approved special event.

(Ord. 1698 § 1(part), 1988).

The applicant for a special event permit shall be subject to the insurance requirements of Chapter 11.30 of this code.

(Ord. 1698 § 1(part), 1988).

The city council may require a cash deposit to be made prior to the issuance of a permit, in order to guarantee that applicant will perform a final cleanup of all areas where the special event will be conducted. The deposit shall not exceed the actual costs estimated to be necessary to accomplish the cleanup. Final cleanup shall be completed, to the satisfaction of the director of public works, within twenty-four hours after cessation of the event. If the applicant fails to complete the cleanup within the specified period of time, or if the work is not performed to the satisfaction of the director, the director may cause any necessary deposit for payment of any costs or expenses as may be incurred in connection therewith. In the event the cleanup cost exceeds the amount of the security deposit, the applicant shall be liable to the city for payment of such excess cost. Upon certification by the director that the final cleanup has been satisfactorily completed, the cleanup deposit or any remaining balance thereof, shall be mailed to the applicant at his address shown on the application.

(Ord. 1698 § 1(part), 1988).

As a condition for issuance of a permit, the city council may require the permittee to reimburse the city for all security, traffic control and law enforcement expenses incurred by the city in connection with the special event.

(Ord. 1698 § 1(part), 1988).

The city council may waive any or all of the requirements of this chapter if it finds:

(a) Such waiver would best serve the public interest; or

(b) Waiver of the requirements is required by state or federal law.

(Ord. 1698 § 1(part), 1988).

Any permit issued pursuant to this chapter shall apply only to the permittee named therein and may not be transferred or assigned to any other person.

(Ord. 1698 § 1(part), 1988).

Approval of a special event permit may also include related activity occurring on private property without being subject to the permit requirements or standards of Chapter 21.45 (Temporary Uses).

(Ord. No. 2270, § 4, 3-16-2021; Ord. No. 2306, § 16, 4-16-2024)

Any permit issued pursuant to this chapter may be summarily revoked by the city council upon a determination that:

(a) By reason of accident, disaster or other emergency, the safety of persons or property requires such revocation; or

(b) A term, condition, restriction or limitation of the permit has been violated or is being violated; or

(c) Due to changed circumstances, or the discovery of facts unknown to the city council at the time the permit was issued, the considerations for issuance of the permit are no longer valid or applicable.

(Ord. 1698 § 1(part), 1988).