Section 3102F — AUDIT AND INSPECTION

3102F.1.1 Purpose. Section 3102F defines minimum requirements for audit, inspection and evaluation of the structural, mechanical and electrical components and systems.

3102F.1.2 Audit and inspections types. The audit and inspections described in this Chapter (31F) are:

1. Annual compliance inspection

2. Audits

3. Post-event inspection

Each has a distinct purpose and is conducted either at a defined interval (see Table 31F-2-1 and Section 3102F.3.3), for a significant change in operations, or as a result of a significant, potentially damage-causing event. In the time between audits and inspections, operators are expected to conduct periodic walk-down examinations of the MOT to detect potentially unsafe conditions.

TABLE 31F-2-1—MAXIMUM INTERVAL BETWEEN UNDERWATER INSPECTIONS (YEARS)1

TABLE 31F-2-1—MAXIMUM INTERVAL BETWEEN UNDERWATER INSPECTIONS (YEARS)1

TABLE 31F-2-1—MAXIMUM INTERVAL BETWEEN UNDERWATER INSPECTIONS (YEARS)1 3. Aggressive environments include brackish or salt water, polluted water or waters with current velocities greater than 1.5 knots for the majority of the days in the calendar year.
4. For most structures, two maximum intervals will be shown in this table, one for the assessment of construction material (timber, concrete, steel, etc.) and one for scour (last 2
columns). The shorter interval of the two should dictate the maximum interval used.
5. MOTs rated “Critical” will not be operational; and Emergency Action shall be required in accordance with Table 31F-2-6.
6. ICARs shall be assigned in accordance with Table 31F-2-4.|1. The maximum interval between Underwater Inspections shall be changed as appropriate, with the approval of the Division, based on the extent of deterioration observed on a
structure, the rate of further anticipated deterioration or other factors.
2. Benign environments include fresh water and maximum current velocities less than 1.5 knots for the majority of the days in a calendar year.
3. Aggressive environments include brackish or salt water, polluted water or waters with current velocities greater than 1.5 knots for the majority of the days in the calendar year.
4. For most structures, two maximum intervals will be shown in this table, one for the assessment of construction material (timber, concrete, steel, etc.) and one for scour (last 2
columns). The shorter interval of the two should dictate the maximum interval used.
5. MOTs rated “Critical” will not be operational; and Emergency Action shall be required in accordance with Table 31F-2-6.
6. ICARs shall be assigned in accordance with Table 31F-2-4.|

3102F.1.3 Berthing systems. For the purpose of assigning structural ratings and documenting the condition of mechanical and elec- trical systems, an MOT shall be divided into independent “berthing systems.” A berthing system consists of the wharf and supporting structure, mechanical and electrical components that serve the berth and pipeline systems.

For example, a MOT consisting of wharves with three berths adjacent to the shoreline could contain three independent “berthing systems” if the piping does not route through adjacent berths. Therefore, a significant defect that would restrict the operation of one berth would have no impact on the other two berths. Conversely, if a T-head Pier, with multiple berths sharing a trestle that supports all piping to the shoreline, had a significant deficiency on the common trestle, the operation of all berths could be adversely impacted. This configuration is classified as a single berthing system.

The physical boundaries of a berthing system may exclude unused sections of a structure. Excluded sections must be physically isolated from the berthing system. Expansion joints may provide this isolation.

3102F.1.4 Records. All MOTs shall have records reflecting current, “as-built” conditions for all berthing systems. Records shall include, but not be limited to modifications and/or replacement of structural components, electrical or mechanical equipment or relevant operational changes, new construction including design drawings, calculations, engineering analyses, soil borings, equip- ment manuals, specifications, shop drawings, technical and maintenance manuals and documents.

Chronological records and reports of annual inspections, audits and post-event inspections and documentation of equipment or structural changes shall be maintained.

Records shall be indexed and be readily accessible to the Division (see 2 CCR Section 2320 (c) (2)) [2.1].

3102F.1.5 Baseline assessment. If “as-built” or subsequent modification drawings are not available, incomplete or inaccurate, a baseline inspection is required to gather data in sufficient detail for adequate evaluation.

The level of detail required shall be such that structural member sizes, connection and reinforcing details are documented, if required in the structural analysis. In addition, the strength and/or ductility characteristics of construction materials shall be determined, as appropriate. Nondestructive testing, partially destructive testing and/or laboratory testing methods may be used.

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All fire, piping, mechanical and electrical systems shall be documented as to location, capacity, operating limits and physical conditions in the equipment layout diagram(s).

The Division may carry out annual inspections to determine the compliance status of the MOT with this code, based on the terminal’s audit and inspection findings and action plan implementation (see Section 3102F.3.9).

These inspections may include a visual and tactile assessment of structural, mechanical and electrical systems of the topside and underside areas of the dock, including the splash zone. Subject to operating procedures, a boat shall be provided to facilitate the inspec- tion of the dock undersides and piles down to the splash zone.

3102F.3.1 Objective. The objective of the audit is to review structural, mechanical and electrical systems on a prescribed periodic basis to verify that each berthing system is fit for its specific defined purpose. The audit includes above water and underwater inspec- tions, engineering evaluation, documentation and recommended follow-up actions.

3102F.3.2 Overview. The audit shall include above water and underwater inspections, and structural, electrical and mechanical systems evaluations, with supporting documentation, drawings and follow-up actions. Structural systems shall include seismic, oper- ational, mooring, berthing and geotechnical considerations. Mechanical systems shall include fire, piping/pipelines and mechanical equipment considerations. The audit is performed by a multi-disciplinary team of engineers, qualified inspectors and may include Division representatives.

The above water inspection involves an examination of all structural, mechanical and electrical components above the waterline. Structural defects and their severity shall be documented, but the exact size and location of each deficiency is typically not required.

The underwater inspection involves an examination of all structural, mechanical and electrical components below the waterline. A rational and representative underwater sampling of piles may be acceptable with Division approval, for cases of limited visibility, heavy marine growth, restricted inspection times because of environmental factors (currents, water temperatures, etc.) or a very large number of piles.

Global operational structural assessment rating(s) (OSAR), global seismic structural assessment rating(s) (SSAR) and global inspection condition assessment rating(s) (ICAR) shall be assigned to each structure and overall berthing system, where appropriate (Table 31F-2-4).

Remedial action priorities (RAP) shall be assigned for component deficiencies (Table 31F-2-5). Recommendations for remediation and/or upgrading shall be prescribed as necessary.

An audit is not considered complete until the audit report is received (in electronic and hard copy formats) by the Division.

3102F.3.3 Schedule.

3102F.3.3.1 Initial audit. For a new MOT or new berthing system(s), the initial audit of the “as-built” systems(s) shall be performed prior to commencement of operations.

3102F.3.3.2 Subsequent audits. A subsequent audit of each terminal shall be completed concurrently with the inspections (see Section 3102F.3.5). The audit team leader shall recommend either: (1) a default subsequent audit interval of 4 years, or (2) an alternate interval, based on assessments of the structural, mechanical and electrical systems, and consideration of:

1. The extent of the latest deterioration and/or disrepair,

2. The rate of future anticipated deterioration and/or disrepair,

3. The underwater inspection guidance provided in Table 31F-2-1, and

4. Other specified factors.

Based on independent assessment of these factors, the Division may accept the audit team leader’s recommendation or require a different subsequent audit interval.

If there are no changes in the defined purpose (see Section 3102F.3.6.1) of the berthing system(s), relevant prior analyses may be referenced. However, if there is a significant change in the operations or condition of berthing system(s), a new analysis may be required.

The Division may require an audit, inspection or supplemental evaluations to justify changes in the use of the berthing system(s).

3102F.3.4 Audit team.

3102F.3.4.1 Project manager. The audit shall be conducted by a multidisciplinary team under the direction of a project manager representing the MOT. The project manager shall have specific knowledge of the MOT and may serve other roles on the audit team.

3102F.3.4.2 Audit team leader. The audit team leader shall lead the on-site audit team and shall be responsible for directing field activities, including the inspection of all structural, mechanical and electrical systems. The team leader shall be a California regis- tered civil or structural engineer and may serve other roles on the audit team.

3102F.3.4.3 Structural inspection team. The structural inspection shall be conducted under the direction of a registered civil or structural engineer.

All members of the structural inspection team shall be graduates of a 4-year civil/structural engineering, or closely related (ocean/coastal) engineering curriculum, and shall have been certified as an Engineer-in-Training; or shall be technicians who have completed a course of study in structural inspections. The minimum acceptable course in structural inspections shall include 80 hours of instruction specifically related to structural inspection, followed by successful completion of a comprehensive exam- ination. An example of an acceptable course is the U.S. Department of Transportation’s “Safety Inspection of In- Service Bridges.”

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Certification as a Level IV Bridge Inspector by the National Institute of Certification in Engineering Technologies (NICET) shall also be acceptable [2.2].

For underwater inspections, the registered civil or structural engineer directing the underwater structural inspection shall also be a commercially trained diver or equivalent and shall actively participate in the inspection, by personally conducting a mini- mum of 25 percent of the underwater examination [2.2].

Each underwater team member shall also be a commercially trained diver, or equivalent. Divers performing manual tasks such as cleaning or supporting the diving operation, but not conducting or reporting on inspections, may have lesser technical qualifi- cations [2.2].

3102F.3.4.4 Structural analyst. A California registered civil or structural engineer shall be in responsible charge of the structural evaluations.

3102F.3.4.5 Electrical inspection team. A registered electrical engineer shall direct the on-site team performing the inspection and evaluation of electrical components and systems.

3102F.3.4.6 Mechanical inspection team. A registered engineer shall direct the on-site team performing the inspection and eval- uation of piping/pipeline, mechanical and fire components and systems, except the Fire Protection Assessment in accordance with Section 3108F.2.2.

3102F.3.4.7 Corrosion specialist. The corrosion specialist shall be a chemical engineer, corrosion engineer, chemist or other professional with expertise in the types and causes of corrosion, and available means to prevent, monitor and mitigate associated damage. The specialist shall perform the corrosion assessment (Section 3102F.3.6.5) and may be directly involved in corrosion inspection (Section 3102F.3.5.4).

3102F.3.4.8 Geotechnical analyst. A California registered civil engineer with a California authorization as a geotechnical engi- neer shall perform the geotechnical evaluation required for the audit and all other geotechnical evaluations.

3102F.3.4.9 Division representation. The Division representative(s) may participate in any audit or inspection as observer(s). The Division shall be notified in advance of audit-related inspections.

3102F.3.5 Scope of inspections.

3102F.3.5.1 Structural inspections.

3102F.3.5.1.1 Above water structural inspection. The above water inspection shall include all accessible components above and below deck that are reachable without the need for excavation or extensive removal of materials that may impair visual inspection. The above water inspection shall include, but not be limited to, the following:

1. Piles

2. Pile caps

3. Beams

4. Deck soffit

5. Bracing 6. Retaining walls and bulkheads

7. Connections

8. Seawalls

9. Slope protection 10. Deck topsides and curbing 11. Expansion joints 12. Fender system components 13. Dolphins and deadmen 14. Mooring points and hardware 15. Navigation aids 16. Platforms, ladders, stairs, handrails and gangways 17. Backfill (sinkholes/differential settlement)

3102F.3.5.1.2 Underwater structural inspection. The underwater inspection shall include all components below deck to the mudline, including the slope and slope protection, in areas immediately surrounding the MOT. The water depth at the berth(s) shall be evaluated, verifying the maximum or loaded draft specified in the MOT’s Operations Manual (2 CCR 2385) [2.1].

The underwater structural inspection shall include the Level I, II and III inspection efforts, as shown in Tables 31F-2-2 and 31F-2-3. The underwater inspection levels of effort are described below, per [2.2]:

Level I—Includes a close visual examination, or a tactile examination using large sweeping motions of the hands where visi- bility is limited. Although the Level I effort is often referred to as a “swim-by” inspection, it must be detailed enough to detect obvious major damage or deterioration due to overstress or other severe deterioration. It should confirm the continuity of the full length of all members and detect undermining or exposure of normally buried elements. A Level I effort may also include limited probing of the substructure and adjacent channel bottom.

Level II—A detailed inspection which requires marine growth removal from a representative sampling of components within the structure. For piles, a 12-inch high band shall be cleaned at designated locations, generally near the low waterline, at the mudline,

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and midway between the low waterline and the mudline. On a rectangular pile, the marine growth removal should include at least three sides; on an octagon pile, at least six sides; on a round pile, at least three-fourths of the perimeter. On large diameter piles, 3 ft or greater, marine growth removal should be effected on 1 ft by 1 ft areas at four locations approximately equally spaced around the perimeter, at each elevation. On large solid faced elements such as retaining structures, marine growth removal should be effected on 1 ft by 1 ft areas at the three specified elevations. The inspection should also focus on typical areas of weakness, such as attach- ment points and welds. The Level II effort is intended to detect and identify damaged and deteriorated areas that may be hidden by surface biofouling. The thoroughness of marine growth removal should be governed by what is necessary to discern the condition of the underlying structural material. Removal of all biofouling staining is generally not required.

Level III—A detailed inspection typically involving nondestructive or partially-destructive testing, conducted to detect hidden or interior damage, or to evaluate material homogeneity. Level III testing is generally limited to key structural areas, areas which are suspect or areas which may be representative of the underwater structure.

TABLE 31F-2-2—UNDERWATER INSPECTION LEVELS OF EFFORT [2.2]

TABLE 31F-2-3—SCOPE OF UNDERWATER INSPECTION [2.2]

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3102F.3.5.2 Special inspection considerations.

3102F.3.5.2.1 Coated components. For coated steel components, Level I and Level II efforts should focus on the evaluation of the integrity and effectiveness of the coating. The piles should be inspected without damaging the coating. Level III efforts should include ultrasonic thickness measurements without removal of the coating, where feasible.

3102F.3.5.2.2 Encased components. For steel, concrete or timber components that have been encased, the Level I and II efforts should focus on the evaluation of the integrity of the encasement. If evidence of significant damage to the encasement is pres- ent, or if evidence of significant deterioration of the underlying component is present, then the damage evaluation should consider whether the encasement was provided for protection and/or structural capacity. Encasements should not typically be removed for an audit.

For encasements on which the formwork has been left in place, the inspection should focus on the integrity of the encase- ment, not the formwork. Level I and Level II efforts in such cases should concentrate on the top and bottom of the encasement. For concrete components, if deterioration, loss of bonding or other significant problems with the encasement are suspected, it may be necessary to conduct a special inspection, including coring of the encasement and laboratory evaluation of the materials.

3102F.3.5.2.3 Wrapped components. For steel, concrete or timber components that have been wrapped, the Level I and II efforts should focus on the evaluation of the integrity of the wrap. Since the effectiveness of a wrap may be compromised by removal, and since the removal and re-installation of wraps is time-consuming, it should not be routinely done. However, if evidence of significant damage exists, or if the effectiveness of the wraps is in question, then samples should be removed to facil- itate the inspection and evaluation. The samples may be limited to particular zones or portions of members if damage is suspected, based on the physical evidence of potential problems. A minimum sample size of three members should be used. A five-percent sample size, up to 30 total members, may be adequate as an upper limit.

For wrapped timber components, Level III efforts should consist of removal of the wraps from a representative sample of components in order to evaluate the condition of the timber beneath the wrap. The sample may be limited to particular zones or portions of the members if damage is suspected (e.g., at the mudline/ bottom of wrap or in the tidal zone). The sample size should be determined based on the physical evidence of potential problems and the aggressiveness of the environment. A mini- mum sample size of three members should be used. A five-percent sample size, up to 30 total members, may be adequate as an upper limit.

3102F.3.5.3 Mechanical and electrical inspections. The mechanical and electrical inspections shall include but not be limited to the following:

1. Loading arms

2. Cranes and lifting equipment, including cables

3. Piping/manifolds and supports

4. Oil transfer hoses

5. Fire detection and suppression systems

6. Vapor control system

7. Sumps/sump tanks

8. Vent systems

9. Pumps and pump systems

10. Lighting

11. Communications equipment

12. Gangways

13. Electrical switches and junction boxes

14. Emergency power equipment

15. Air compressors

16. Meters

17. Cathodic protection systems

18. Winches

19. ESD and other control systems

20. Ladders

All alarms, limit switches, load cells, current meters, anemometers, leak detection equipment, etc., shall be operated and/or tested to the extent feasible, to ensure proper function.

Utility, auxiliary and fire protection piping shall have external visual inspections, similar to that defined in Section 10.1 of API RP 574 [2.3] (N/E).

3102F.3.5.4 Corrosion inspection. During each audit, a comprehensive corrosion inspection shall be performed by a qualified engineer or technician. This inspection shall include all steel and metallic components, and any installed cathodic protection system (CPS). CPS inspection during the audit is not intended to substitute for required testing and maintenance performed on a

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more frequent schedule per Section 3111F.10. All inspection results shall be documented, and shall be used in the corrosion assess- ment (Section 3102F.3.6.5).

Submerged wharf structures and associated cathodic protection equipment (if installed) shall be inspected per [2.2]. Above water structures, ancillary equipment, supports and hardware shall be visually inspected. Corrosion inspection of utility, auxiliary and fire pipelines shall be done per Section 3102F.3.5.3.

For oil pipelines in an API 570 [2.4] inspection program, a corrosion inspection is not required as part of the audit; however, the latest inspection results, calculations and conclusions shall be reviewed, and any significant results shall be included in the corro- sion assessment.

3102F.3.6 Evaluation and assessment.

3102F.3.6.1 Terminal operating limits. The physical boundaries of the facility shall be defined by the berthing system operating limits, along with the vessel size limits and environmental conditions.

The audit shall include “Terminal Operating Limits” (TOLs) diagrams, which provide a concise statement of the purpose of each berthing system in terms of operating limits for representative vessel size ranges and mooring configurations approved to call and/or conduct transfer operations at the MOT. This description shall include, the minimum and maximum vessel sizes, including Length Overall (LOA), beam and maximum draft with associated displacement (see Figure 31F-2-1).

a concise statement of the purpose of each_ berthing system in terms of operating limits for representative vessel size ranges and mooring configurations approved to call and/or conduct transfer operations at the MOT. This description shall include, the minimum and maximum vessel sizes, including Length Overall (LOA), beam and maximum draft with associated displacement (see Figure 31F-2-1).

In establishing limits for both the minimum and maximum vessel sizes, due consideration shall be given to water depths, dolphin spacing, fender system limitations, manifold height and hose/loading arm reach, with allowances for tidal fluctuations, surge and drift.

Maximum wind, current or wave conditions, or combinations thereof, shall be clearly defined as limiting conditions for vessels at each berth, both with and without active product transfer.

The TOLs shall be explicitly presented to facilitate implementation by the MOT operator, such as through incorporation in the MOT’s Operations Manual (2 CCR 2385 [2.1]). The TOLs shall allow for direct comparison of operating limits and output from moni- toring systems and instrumentation (i.e., anemometers, current meters, tension monitoring systems, velocity monitoring systems). Design and implementation considerations shall include, but not be limited to:

1. Units of measurement (i.e., English vs. System International units)

2. Directionality (i.e., current restrictions “to”, wind restrictions “from”, true or magnetic north)

3. Parameters of monitoring systems and instrumentation (i.e., duration/averaging of readings, elevation/depth of read- ings, distance/location of readings)

3102F.3.6.2 Mooring and berthing. Mooring and berthing analyses shall be performed in accordance with Section 3105F. The analyses shall be consistent with the terminal operating limits and the structural configuration of the wharf and/or dolphins and associated hardware.

Based on inspection results, analyses and engineering judgment, mooring and berthing OSARs shall be assigned on a global basis, independently for each structure and overall berthing system. The OSARs defined in Table 31F-2-4 shall be used for this purpose. The mooring and berthing OSARs document the berthing system(s) fitness-for-purpose.

3102F.3.6.3 Structure. A structural evaluation, including a seismic analysis, shall be performed in accordance with Sections 3103F through 3107F. Such evaluation shall consider local or global reduction in capacity, as determined from the inspection.

Based on inspection results, structural analyses and engineering judgment, OSARs (for operational loading) and SSARs shall be assigned on a global basis, independently for each structure, structural system(s) and berthing system(s), as appropriate. The OSARs and SSARs defined in Table 31F-2-4 shall be used for this purpose and document the structural and/or berthing system(s) fitness-for-purpose.

on inspection results, structural analyses and engineering judgment, OSARs (for operational loading) and SSARs shall be_ assigned on a global basis, independently for each structure, structural system(s) and berthing system(s), as appropriate. The OSARs and SSARs defined in Table 31F-2-4 shall be used for this purpose and document the structural and/or berthing system(s) fitness-for-purpose.

Based on inspection results and engineering judgment, ICARs shall be assigned on a global basis, independently for each above and underwater structure, structural system and berthing system, as appropriate. The ICARs defined in Table 31F-2-4 shall be used for this purpose.

Structural component deficiencies assigned RAPs as per Table 31F-2-5 shall be considered in the OSARs, SSARs and ICARs. The assigned ratings shall remain in effect until all the significant corrective action has been completed to the satisfaction of the Divi- sion, or until completion of the next audit.

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TABLE 31F-2-4—ASSESSMENT RATINGS

TABLE 31F-2-4—ASSESSMENT RATINGS

TABLE 31F-2-5—COMPONENT DEFICIENCY REMEDIAL ACTION PRIORITIES (RAP)

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3102F.3.6.4 Mechanical and electrical systems. An evaluation of all mechanical and electrical systems and components shall be performed in accordance with Sections 3108F through 3111F of these standards. Forces and imposed seismic displacements resulting from the structural analysis shall be considered in the pipeline stress analyses (Section 3109F.3), and the piping/pipelines shall be assigned SSARs in Table 31F-2-7B. Mechanical and electrical component deficiencies shall be assigned ratings from Table 31F-2-5.

3102F.3.6.5 Corrosion assessment (N/E). A comprehensive assessment shall be performed by the corrosion specialist (Section 3102F.3.4.7), to determine the existing and potential corrosion using “as-built” drawings and specifications. This assessment shall comprise all steel and metallic components, including the structure, pipelines, supports and other MOT ancillary equipment. This assessment shall also include prestressed and reinforced concrete structures.

If cathodic protection is installed to protect wharf structures and/or pipelines, the following records shall be evaluated for each system:

1. CPS equipment condition and maintenance

2. Impressed current readings (as applicable)

3. Potential survey results

3102F.3.7 Follow-up actions. Follow-up actions per Table 31F-2-6 shall be prescribed by the audit team. Multiple follow-up actions may be assigned; however, guidance shall be provided as to the order in which the follow-up actions should be carried out.

If an assessment rating of “1”, “2” or “3” (Table 31F-2-4) or a RAP of “P1” or “P2” (Table 31F-2-5) or “Emergency Action” using Table 31F-2-6, is assigned to a structure, berthing system or critical component, the Division shall be notified immediately. The Executive Summary Table ES-2 (see Example Table 31F-2-8) shall include implementation schedules for all follow-up and remedial actions. Follow- up and remedial actions and implementation schedules are subject to Division approval.

For action plan implementation between audits, see Section 3102F.3.9.

3102F.3.8 Documentation and reporting. The audit reports shall be signed and stamped by the audit team leader. The inspection and other reports and drawings shall be signed and stamped by the engineers in responsible charge.

Each audit and inspection, whether partial or complete, shall be adequately documented. Partial inspections cover only specific systems or equipment examined. The resulting reports shall summarize and reference relevant previous ratings and deficiencies. Inspection reports shall be included in subsequent audits.

The contents of the audit and inspection reports for each berthing system shall, at a minimum, include the following as appropriate:

Executive summary— a concise narrative of the audit or inspection results and analyses conclusions. It shall include summary information for each berthing system, including an overview of the assigned follow-up actions. The Executive Summary Tables shall also be included (see Example Tables 31F-2-7A through 31F-2-7C and 31F-2-8).

Table of contents

Introduction— a brief description of the purpose and scope of the audit or inspection, as well as a description of the inspection/ evaluation methodology used.

Existing conditions— a description, along with a summary, of the observed conditions. Subsections shall be used to describe the above water structure, underwater structure, fire, piping/pipeline, mechanical and electrical systems, to the extent each are included in the scope of the audit. Photos, plan views and sketches shall be utilized as appropriate to describe the structure and the observed conditions. Details of the inspection results such as test data, measurements data, etc., shall be documented in an appendix.

Evaluation and assessment— assessment ratings shall be assigned to all structures and/or berthing systems. Also, see Section 3102F.3.6. All supporting calculations, as-built drawings and documentation shall be included in appendices as appropriate to substantiate the ratings. However, the results and recommendations of the engineering analyses shall be included in this section. Component deficiencies shall be described and a corresponding RAP assigned.

to all structures and/or berthing systems. Also, see Section_ 3102F.3.6. All supporting calculations, as-built drawings and documentation shall be included in appendices as appropriate to substantiate the ratings. However, the results and recommendations of the engineering analyses shall be included in this section. Component deficiencies shall be described and a corresponding RAP assigned.

Follow-up actions— Specific follow-up actions (Table 31F-2-6) shall be documented (Table 31F-2-8), and remedial schedules included, for each audited system. Audit team leaders shall specify which follow-up actions require a California registered engi- neer to certify that the completion is acceptable. Appendices— When appropriate, the following appendices shall be included: 1. Background data on the terminal - description of the service environment (wind/waves/currents), extent and type of marine growth, unusual environmental conditions, etc. 2. Inspection/testing data 3. Mooring and berthing analyses 4. Structural and seismic analyses and calculations 5. Geotechnical report

6. MOT Fire Protection Assessment

7. Pipeline stress and displacement analyses 8. Mechanical and electrical system documentation

9. Corrosion assessment

10. Photographs, sketches and supporting data shall be included to document typical conditions and referenced deficien- cies, and to justify the assessment ratings and the remedial action priorities RAPs assigned.

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TABLE 31F-2-6—FOLLOW-UP ACTIONS [2.2]

TABLE 31F-2—7A

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TABLE 31F-2—7B

TABLE 31F-2-7C

TABLE 31F-2—7B

TABLE 31F-2—7B 7.The “Description or Comments” shall reference all MOT operating limits. For OSARs, this includes berthing velocity restrictions, load limits, etc. For SSARs, this includes a brief list of
the findings for each Seismic Performance Level.
8.Inspection findings may trigger a structural reassessment (see Tables 31F-2-7A and 31F-2-7B).
9.Ratings shall be assigned comparing the observed condition to the as-built condition.
10.The “Inspection Dates” are defined by the month and year in which the last day of formal field inspection is conducted.|These notes apply to Tables 31F-2-7A through 7C:
1.The term “Overall” shall be input in this field when the assessment ratings are summarized for a berth.
2.“Types of Analyses”: “O” = Operational Loading Analysis, “M” = Mooring Analysis, “B” = Berthing Analysis
3.“Types of Inspections”: “AW” = Above Water Inspection, “UW” = Underwater Inspection
4.All assessment ratings shall be assigned in accordance with Table 31F-2-4.
5.The “Analysis Dates” are defined by the month and year in which the final design package is submitted to the Division.
6.The “Repair/Replacement Dates” are defined by the month and year in which the repair/replacement is to be completed and operational.
7.The “Description or Comments” shall reference all MOT operating limits. For OSARs, this includes berthing velocity restrictions, load limits, etc. For SSARs, this includes a brief list of
the findings for each Seismic Performance Level.
8.Inspection findings may trigger a structural reassessment (see Tables 31F-2-7A and 31F-2-7B).
9.Ratings shall be assigned comparing the observed condition to the as-built condition.
10.The “Inspection Dates” are defined by the month and year in which the last day of formal field inspection is conducted.|These notes apply to Tables 31F-2-7A through 7C:
1.The term “Overall” shall be input in this field when the assessment ratings are summarized for a berth.
2.“Types of Analyses”: “O” = Operational Loading Analysis, “M” = Mooring Analysis, “B” = Berthing Analysis
3.“Types of Inspections”: “AW” = Above Water Inspection, “UW” = Underwater Inspection
4.All assessment ratings shall be assigned in accordance with Table 31F-2-4.
5.The “Analysis Dates” are defined by the month and year in which the final design package is submitted to the Division.
6.The “Repair/Replacement Dates” are defined by the month and year in which the repair/replacement is to be completed and operational.
7.The “Description or Comments” shall reference all MOT operating limits. For OSARs, this includes berthing velocity restrictions, load limits, etc. For SSARs, this includes a brief list of
the findings for each Seismic Performance Level.
8.Inspection findings may trigger a structural reassessment (see Tables 31F-2-7A and 31F-2-7B).
9.Ratings shall be assigned comparing the observed condition to the as-built condition.
10.The “Inspection Dates” are defined by the month and year in which the last day of formal field inspection is conducted.|These notes apply to Tables 31F-2-7A through 7C:
1.The term “Overall” shall be input in this field when the assessment ratings are summarized for a berth.
2.“Types of Analyses”: “O” = Operational Loading Analysis, “M” = Mooring Analysis, “B” = Berthing Analysis
3.“Types of Inspections”: “AW” = Above Water Inspection, “UW” = Underwater Inspection
4.All assessment ratings shall be assigned in accordance with Table 31F-2-4.
5.The “Analysis Dates” are defined by the month and year in which the final design package is submitted to the Division.
6.The “Repair/Replacement Dates” are defined by the month and year in which the repair/replacement is to be completed and operational.
7.The “Description or Comments” shall reference all MOT operating limits. For OSARs, this includes berthing velocity restrictions, load limits, etc. For SSARs, this includes a brief list of
the findings for each Seismic Performance Level.
8.Inspection findings may trigger a structural reassessment (see Tables 31F-2-7A and 31F-2-7B).
9.Ratings shall be assigned comparing the observed condition to the as-built condition.
10.The “Inspection Dates” are defined by the month and year in which the last day of formal field inspection is conducted.|These notes apply to Tables 31F-2-7A through 7C:
1.The term “Overall” shall be input in this field when the assessment ratings are summarized for a berth.
2.“Types of Analyses”: “O” = Operational Loading Analysis, “M” = Mooring Analysis, “B” = Berthing Analysis
3.“Types of Inspections”: “AW” = Above Water Inspection, “UW” = Underwater Inspection
4.All assessment ratings shall be assigned in accordance with Table 31F-2-4.
5.The “Analysis Dates” are defined by the month and year in which the final design package is submitted to the Division.
6.The “Repair/Replacement Dates” are defined by the month and year in which the repair/replacement is to be completed and operational.
7.The “Description or Comments” shall reference all MOT operating limits. For OSARs, this includes berthing velocity restrictions, load limits, etc. For SSARs, this includes a brief list of
the findings for each Seismic Performance Level.
8.Inspection findings may trigger a structural reassessment (see Tables 31F-2-7A and 31F-2-7B).
9.Ratings shall be assigned comparing the observed condition to the as-built condition.
10.The “Inspection Dates” are defined by the month and year in which the last day of formal field inspection is conducted.|

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TABLE 31F-2-8

TABLE 31F-2-8

TABLE 31F-2-8 table revision number (“XXX”) in which the deficiency was first reported. Note that the deficiency item numbering will start from “0001” for the first deficiency in each section of the
audit, and will increase consecutively in all future ES-2 tables.
3. RAPs shall be assigned in accordance with Table 31F-2-5.
4. Professional engineering review required in accordance with Section 3102F.3.8 under “Follow-up Actions.”|These notes apply to Table 31F-2-8:
1. After a deficiency is corrected/completed, the row of text corresponding to that deficiency may be grayed out in subsequent ES-2 tables, and removed entirely in the subsequent audit.
2. The “Deficiency Item Labels” shall be assigned in the format shown above with the first series of numbers representing the Code Division/Section number (“XX”), a period (“.”) for
separation, the second series of numbers representing the deficiency item number (“XXXX”), a period (“.”) for separation, and the third series of numbers representing the ES-2
table revision number (“XXX”) in which the deficiency was first reported. Note that the deficiency item numbering will start from “0001” for the first deficiency in each section of the
audit, and will increase consecutively in all future ES-2 tables.
3. RAPs shall be assigned in accordance with Table 31F-2-5.
4. Professional engineering review required in accordance with Section 3102F.3.8 under “Follow-up Actions.”|These notes apply to Table 31F-2-8:
1. After a deficiency is corrected/completed, the row of text corresponding to that deficiency may be grayed out in subsequent ES-2 tables, and removed entirely in the subsequent audit.
2. The “Deficiency Item Labels” shall be assigned in the format shown above with the first series of numbers representing the Code Division/Section number (“XX”), a period (“.”) for
separation, the second series of numbers representing the deficiency item number (“XXXX”), a period (“.”) for separation, and the third series of numbers representing the ES-2
table revision number (“XXX”) in which the deficiency was first reported. Note that the deficiency item numbering will start from “0001” for the first deficiency in each section of the
audit, and will increase consecutively in all future ES-2 tables.
3. RAPs shall be assigned in accordance with Table 31F-2-5.
4. Professional engineering review required in accordance with Section 3102F.3.8 under “Follow-up Actions.”|These notes apply to Table 31F-2-8:
1. After a deficiency is corrected/completed, the row of text corresponding to that deficiency may be grayed out in subsequent ES-2 tables, and removed entirely in the subsequent audit.
2. The “Deficiency Item Labels” shall be assigned in the format shown above with the first series of numbers representing the Code Division/Section number (“XX”), a period (“.”) for
separation, the second series of numbers representing the deficiency item number (“XXXX”), a period (“.”) for separation, and the third series of numbers representing the ES-2
table revision number (“XXX”) in which the deficiency was first reported. Note that the deficiency item numbering will start from “0001” for the first deficiency in each section of the
audit, and will increase consecutively in all future ES-2 tables.
3. RAPs shall be assigned in accordance with Table 31F-2-5.
4. Professional engineering review required in accordance with Section 3102F.3.8 under “Follow-up Actions.”|These notes apply to Table 31F-2-8:
1. After a deficiency is corrected/completed, the row of text corresponding to that deficiency may be grayed out in subsequent ES-2 tables, and removed entirely in the subsequent audit.
2. The “Deficiency Item Labels” shall be assigned in the format shown above with the first series of numbers representing the Code Division/Section number (“XX”), a period (“.”) for
separation, the second series of numbers representing the deficiency item number (“XXXX”), a period (“.”) for separation, and the third series of numbers representing the ES-2
table revision number (“XXX”) in which the deficiency was first reported. Note that the deficiency item numbering will start from “0001” for the first deficiency in each section of the
audit, and will increase consecutively in all future ES-2 tables.
3. RAPs shall be assigned in accordance with Table 31F-2-5.
4. Professional engineering review required in accordance with Section 3102F.3.8 under “Follow-up Actions.”|These notes apply to Table 31F-2-8:
1. After a deficiency is corrected/completed, the row of text corresponding to that deficiency may be grayed out in subsequent ES-2 tables, and removed entirely in the subsequent audit.
2. The “Deficiency Item Labels” shall be assigned in the format shown above with the first series of numbers representing the Code Division/Section number (“XX”), a period (“.”) for
separation, the second series of numbers representing the deficiency item number (“XXXX”), a period (“.”) for separation, and the third series of numbers representing the ES-2
table revision number (“XXX”) in which the deficiency was first reported. Note that the deficiency item numbering will start from “0001” for the first deficiency in each section of the
audit, and will increase consecutively in all future ES-2 tables.
3. RAPs shall be assigned in accordance with Table 31F-2-5.
4. Professional engineering review required in accordance with Section 3102F.3.8 under “Follow-up Actions.”|These notes apply to Table 31F-2-8:
1. After a deficiency is corrected/completed, the row of text corresponding to that deficiency may be grayed out in subsequent ES-2 tables, and removed entirely in the subsequent audit.

TABLE 31F-2-8 2. The “Deficiency Item Labels” shall be assigned in the format shown above with the first series of numbers representing the Code Division/Section number (“XX”), a period (“.”) for
separation, the second series of numbers representing the deficiency item number (“XXXX”), a period (“.”) for separation, and the third series of numbers representing the ES-2
table revision number (“XXX”) in which the deficiency was first reported. Note that the deficiency item numbering will start from “0001” for the first deficiency in each section of the
audit, and will increase consecutively in all future ES-2 tables.
3. RAPs shall be assigned in accordance with Table 31F-2-5.
4. Professional engineering review required in accordance with Section 3102F.3.8 under “Follow-up Actions.”|These notes apply to Table 31F-2-8:
1. After a deficiency is corrected/completed, the row of text corresponding to that deficiency may be grayed out in subsequent ES-2 tables, and removed entirely in the subsequent audit.
2. The “Deficiency Item Labels” shall be assigned in the format shown above with the first series of numbers representing the Code Division/Section number (“XX”), a period (“.”) for
separation, the second series of numbers representing the deficiency item number (“XXXX”), a period (“.”) for separation, and the third series of numbers representing the ES-2
table revision number (“XXX”) in which the deficiency was first reported. Note that the deficiency item numbering will start from “0001” for the first deficiency in each section of the
audit, and will increase consecutively in all future ES-2 tables.
3. RAPs shall be assigned in accordance with Table 31F-2-5.
4. Professional engineering review required in accordance with Section 3102F.3.8 under “Follow-up Actions.”|

3102F.3.9 Action plan implementation between audits. The operator is responsible for correction of deficiencies between audits. Prior to implementation, projects shall be submitted for Division review in accordance with Section 3101F.8.3. During proj- ect implementation, the Division shall be informed of any significant changes. After project completion, “as-built” documentation, including drawings, calculations and analyses, shall be submitted to the Division.

Executive Summary Tables shall be updated by the operator and submitted to the Division at least annually.

A post-event inspection is a focused inspection following a significant, potentially damage-causing event such as an earthquake, storm, vessel impact, fire, explosion, construction incident or tsunami. The primary purpose is to assess the integrity of structural, mechanical and electrical systems. This assessment will determine the operational status and/or any remedial measures required.

3102F.4.1 Notification and action plan. Notification as per 2 CCR 2325(e) [2.1] shall be provided to the local area Division field office. The notification shall include, as a minimum:

1. Brief description of the event

2. Brief description of the nature, extent and significance of any damage observed as a result of the event

3. Operational status and any required restrictions

4. Statement as to whether a post-event inspection will be carried out

The Division may carry out or cause to be carried out, a post-event inspection. In the interim, the Division may direct a change in the operations manual, per 2 CCR 2385 (f)(3) [2.1].

If a post-event inspection is required, an action plan shall be submitted to the Division within five (5) days after the event. This deadline may be extended in special circumstances. The action plan shall include the scope of the inspection (above water, underwa- ter, electrical, mechanical systems, physical limits, applicable berthing systems, etc.) and submission date of the final report. The action plan is subject to Division approval.

3102F.4.2 Inspection team. The qualifications of the inspection team shall be the same as those prescribed in Section 3102F.3.4. Divi- sion representatives may participate in any post-event inspection, as observers, and may provide guidance.

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MARINE OIL TERMINALS

3102F.4.3 Scope. The post-event inspection shall focus on the possible damage caused by the event. General observations of long- term or preexisting deterioration such as significant corrosion-related damage or other deterioration should be made as appropri- ate, but should not be the focus of the inspection. The inspection shall always include an above-water assessment of structural, mechanical and electrical components.

The inspection team leader shall determine the need for, and methodology of, an underwater structural assessment, in consulta- tion with the Division. Above water observations, such as shifting or differential settlement, misalignments, significant cracking or spalling, bulging, etc., shall be used to determine whether or not an underwater assessment is required. Similarly, the inspection team leader shall determine, in consultation with the Division, the need for, and methodology of, any supplemental inspections (e.g., special inspections (see Section 3102F.3.5.3).

ch as shifting or differential settlement, misalignments, significant cracking or_ spalling, bulging, etc., shall be used to determine whether or not an underwater assessment is required. Similarly, the inspection team leader shall determine, in consultation with the Division, the need for, and methodology of, any supplemental inspections (e.g., special inspections (see Section 3102F.3.5.3).

The following information may be important in determining the need for, and methodology of, the post-event inspection: 1. Earthquakes or vessel or debris impact typically cause damage both above and below the waterline. Following a major earth- quake, the inspection should focus on components likely to attract highest lateral loads (batter or shorter piles in the rear of the structure, etc.). In case of vessel or debris impact, the inspection effort should focus on components in the path of the impact mass. 2. Major floods or tsunamis may cause undermining of the structure and/or scouring at the mudline. 3. Fire damage varies significantly with the type of construction materials but all types may be adversely affected. Special inspections (sampling and laboratory testing) shall be conducted, as determined by the inspection team leader, in order to determine the nature and extent of damage. 4. High wind or wave events often cause damage both above and below the waterline. An underwater inspection may be required if damage is visible above the waterline. Structural damage may be potentially increased if a vessel was at the berth during the event. The effects of high wind may be most prevalent on equipment and connections of such equipment to the structure.

The methodology of conducting an underwater post- event inspection should be established with due consideration of the struc- ture type and type of damage anticipated. Whereas slope failures or scour may be readily apparent in waters of adequate visibility, overstressing cracks on piles covered with marine growth will not be readily apparent. Where such hidden damage is suspected, marine growth removal should be performed on a representative sampling of components in accordance with the Level II effort requirements described in Section 3102F.3.5.2. The cause of the event will determine the appropriate sample size and locations.

3102F.4.4 Post-event ratings. A post-event rating [2.2] shall be assigned to each berthing system upon completion of the inspection (see Table 31F-2-9). All observations of the above and under water structure, mechanical and electrical components and systems shall be considered in assigning a post-event rating.

Ratings should consider only damage that was likely caused by the event. Pre-existing deterioration such as corrosion damage should not be considered unless the structural integrity is immediately threatened or safety systems or protection of the environment may be compromised.

Assignment of ratings should reflect an overall characterization of the berthing system being rated. The rating shall consider both the severity of the deterioration and the extent to which it is widespread throughout the facility. The fact that the facility was designed for loads that are lower than the current standards for design should have no influence upon the ratings .

TABLE 31F-2-9—POST-EVENT RATINGS AND REMEDIAL ACTIONS [2.2]

3102F.4.5 Follow-up actions. Follow-up actions shall be assigned upon completion of the post-event inspection of each berthing system. Table 31F-2-5 specifies remedial action priorities for deficiencies. Table 31F-2-6 specifies various follow-up actions. Multiple follow-up actions may be assigned; however, guidance should be provided as to the order in which the follow-up actions should be carried out. Follow-up actions shall be subject to Division approval.

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MARINE OIL TERMINALS

3102F.4.6 Documentation and reporting. Documentation of the specific attributes of each defect shall not be required during a post-event inspection. However, a narrative description of significant damage shall be used. The description shall be consistent with and shall justify the post-event rating assigned.

- A report shall be prepared and submitted to the Division upon completion of the post event inspection and shall, at a minimum, include:

1. Brief description of the facility including the physical limits of the structure, type of construction material(s), and the mechanical and electrical systems present 2. Brief description of the event triggering the inspection 3. Scope of the inspection (above water, underwater, electrical or mechanical) 4. Date of the inspection 5. Names and affiliations of inspection team 6. Description of the nature, extent and significance of any observed damage resulting from the event 7. Photographs should be provided to substantiate the descriptions and justify the condition rating 8. Assignment of a post-event rating 9. Statement regarding whether the facility is fit to resume operations and, if so, under what conditions 10. Assignment of follow-up action(s) 11. Inspection data, drawings, calculations and other relevant engineering materials 12. Signature and stamp of team leader(s)

3102F.4.7 Action Plan Report. Upon completion of all actions delineated in the action plan, a final report shall be submitted to the Division to document the work completed. Supporting documentation such as calculations or other relevant data shall be provided in appendices.

[2.1] California Code of Regulations (CCR), Title 2, Division 3, Chapter 1, Article 5 – Marine Terminals Inspection and Monitoring (2 CCR 2300 et seq.)

[2.2] Childs, K.M., editor, 2001, “Underwater Investigations - Standard Practice Manual,” American Society of Civil Engineers, Reston, VA.

[2.3] American Petroleum Institute (API), 2009, API Recommended Practice 574 (API RP 574), “Inspection Practices for Piping System Components,” 3 [rd] ed., Washington, D.C.

[2.4] American Petroleum Institute (API), 2009, API 570, “Piping Inspection Code: In-service Inspection, Rating, Repair, and Alteration of Piping Systems,” 3 [rd] ed., Washington, D.C.

Authority: Sections 8750 through 8760, Public Resources Code

Reference: Sections 8750, 8751, 8755 and 8757, Public Resources Code.

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MARINE OIL TERMINALS

DIVISION 3