Beverly Hills Municipal Code Art. 2 Employee Payroll

Compensation of all employees, including the heads of city departments, shall be fixed by resolution of the council through adopting or amending the compensation plan and shall be in accordance with the annual budget as adopted or amended by the council. (1962 Code § 2-6.201)

There is hereby created by an advance from the appropriate fund a payroll revolving fund for the city, which fund shall be of an amount approximately equal to the gross payroll for two (2) weeks as from time to time determined, and which shall be deposited in a national bank in the city, and out of which fund all employees of the city shall be paid every two (2) weeks. All other payroll transactions on behalf of employees shall be paid as required by checks drawn on such fund by the director of finance administration. (1962 Code § 2-6.202)

The two (2) week payroll period shall commence at one minute after twelve o'clock (12:01) midnight on every other Saturday, and end at twelve o'clock (12:00) midnight each second Friday thereafter, and the payment of employees for each such payroll period shall be made not later than five (5) calendar days after the close of the payroll period. (1962 Code § 2-6.203)

A. It shall be the duty of each department to prepare and file with the department of finance administration, in accordance with a schedule promulgated by said department, a time report on a form supplied by said department. The report shall contain such payroll information as may be called for by instructions issued from time to time by said department. Such time report shall be signed by the head of the department or, in his absence, by his authorized representative.

B. Upon receipt of the time reports, it shall be the duty of the director of finance administration to prepare the payroll for each department, including a payroll register, the employees' earning records, and the employees' checks.

C. The director of human services shall approve all initial assignments and changes of assignment for all classified personnel and, if found to be in accordance with existing laws and rules, shall certify the assignment for payment. All changes of assignment, including, but not limited to, transfers and changes of hours, shall be reported for approval by the director of human services. Each subsequent payroll, following the initial assignment and certification by the director of human services, shall be certified by the department authorized to submit the payroll that all payments thereon are in accordance with the original certification by the director of human services. (1962 Code § 2-6.204)

When payroll registers for all departments have been determined appropriate for payment, it shall be the duty of the director of finance administration to prepare a demand warrant upon the city treasurer, drawn upon the appropriate funds of the city, for total amount of money necessary to meet the payroll for the period represented by such payroll registers. Such warrant, when so prepared, shall be submitted to the city treasurer who shall pay the same to the director of finance administration for the payroll revolving fund. Such sum shall thereupon be deposited in the payroll account of such national bank in the city as shall have been designated for that purpose to reimburse that account for the previous payroll. (1962 Code § 2-6.205)

The payroll registers, together with the demand drawn by the director of finance administration upon the city treasurer for the reimbursement of the payroll revolving fund, shall be submitted at the next regular meeting of the council, following such payroll periods, for approval by the council. Should the council fail to ratify or approve any payment therein set forth, such payment shall be disallowed, and if payment has already been made, the person to whom payment was made shall be liable for the return of the amount thereof to the appropriate funds of the city. (1962 Code § 2-6.206)