Belvedere Municipal Code Ch. 3.12 Claims and Demands

Sections:

• 3.12.010 Filing requirements.

• 3.12.020 Warrants for payments—Audit and approval requirements.

• 3.12.030 Drawing of warrants.

All claims and demands against the City shall be submitted to the Administrative Services Department. No claim or demand against the City shall be paid, nor any warrant drawn for the payment of the same, unless the same shall be itemized, specifying the particular services rendered, or supplies or materials furnished, and the dates thereof. (Ord. 2019-2 § 4, 2019; Ord. 77-20 § 1, 1977.)

Payroll warrants and warrants drawn in payment of demands certified or approved by the Administrative Services Manager as conforming to the adopted budget need not be audited by the City Council prior to payment, but shall be presented to the City Council for ratification and approval at the first City Council meeting after delivery of the warrant in accordance with Government Code Sections 37201, et seq. No other claim or demand against the City shall be paid, nor shall any warrant be drawn for the payment of the same, unless the claim or demand or a register including the claim or demand shall have been approved and audited by the City Council. (Ord. 2019-2 § 4, 2019; Ord. 77-20 § 2, 1977.)

Upon the submittal of any claim or demand with the Administrative Services Department, which claim or demand is for payroll or is certified by the Administrative Services Manager as conforming to the adopted budget or has been audited and approved by the City Council, the Administrative Services Manager shall draw a warrant upon the City Manager for the same, which warrant shall be manually signed by the City Manager, City Clerk or the Director of Planning and Building, and shall be countersigned by a member of the City Council; provided, however, that warrants under the dollar threshold indicated in the Belvedere Administrative Policy Manual, Policy 2.8.2 need not be countersigned by a member of the City Council. A warrant may be drawn in the form of a paper check or electronic payment voucher against the City’s bank account. (Ord. 2019-2 § 4, 2019; Ord. 77-20 § 3, 1977.)