Belvedere Municipal Code Ch. 3.08 Purchasing

Sections:

• 3.08.010 Purpose.

• 3.08.020 Procurement policy.

• 3.08.030 Purchasing Officer—powers and duties.

The purpose of this Chapter is to establish an efficient procedure for the purchase of supplies, equipment, and services consistent with State law. It is the policy of the City to obtain the quality and quantity of products and services required for the performance of City governmental functions at the lowest possible cost. (Ord. 2019-2 § 3, 2019.)

The City’s Procurement Policy is located in the Belvedere Administrative Policy Manual, Policy 2.7, and contains the City’s specific purchasing requirements, procedures, and bid amount thresholds consistent with State law. The City Council has the authority to adopt and amend the Belvedere Administrative Policy Manual, Policy 2.7. All City purchases shall be made in conformance with the Procurement Policy and the California Uniform Public Construction Cost Accounting Act (Section 22000, et seq. of the Public Contract Code). (Ord. 2019-2 § 3, 2019.)

A. The City Manager is designated as the City’s Purchasing Officer. The Purchasing Officer may delegate all or a portion of the purchasing duties to any City officer or employee.

• B. The Purchasing Officer or designee shall have the authority to:

  1. Carry out the Procurement Policy of the City,

  2. Prepare or revise, in cooperation with each department, written standard specifications for purchases of goods, supplies, equipment, and services,

  3. Purchase or contract for goods, supplies, equipment, and services required by City departments according to these purchasing procedures and such administrative regulations as the City Manager shall prescribe,

  4. Obtain as full and open a competition as possible when purchasing or contracting for goods, supplies, equipment, and services,

  5. Keep informed of current developments in the field of purchasing, prices, contracting for goods, supplies, equipment, and services,

  6. Ensure the inspection of all supplies and equipment purchases to guarantee quality and conformance with City specifications,

  7. Recommend the transfer of unused supplies and equipment between departments as needed,

  8. Sell supplies and equipment that cannot be used by any department or that have become unsuitable for City use,

  9. Maintain a list of qualified contractors consistent with State law including the criteria in Public Contracts Code and as determined by the California Uniform Construction Cost Accounting Commission,

  10. Maintain necessary records for the efficient operation of the purchasing function

  11. Prepare and recommend to the City Council amendments to the Procurement Policy (APM Policy 2.7)

  12. Negotiate and recommend execution of contracts for the purchase of supplies and equipment.

• C. The Purchasing Officer shall carry out his/her duties in accordance with the Procurement Policy and the California Uniform Public Construction Cost Accounting Act (Section 22000, et seq. of the Public Contract Code). (Ord. 2019-2 § 3, 2019.)