Beaumont Municipal Code Ch. 3.00 General Provisions for Bidding, Contracting and Purchases

Footnotes:

--- (1) ---

Editor's note— Ord. No. 1097, § 3(Exh. A), adopted Nov. 21, 2017, amended Ch. 3.00 in its entirety to read as herein set out. Former Ch. 3.00, §§ 3.00.010—3.00.060, pertained to purchasing supplies and personal property, and derived from Ord. No. 815, § 1, adopted Nov. 20, 2001.

In order to establish efficient procedures for the purchase of supplies and equipment at the lowest possible cost and to assure the quality of purchases, a purchasing system is hereby adopted.

(Ord. No. 1097, § 3(Exh. A), 11-21-2017)

There is created the position of Purchasing Officer. The duties of this Officer shall be administered by the City Manager or such person as he or she may designate.

(Ord. No. 1097, § 3(Exh. A), 11-21-2017)

The duties of the Purchasing Officer may be combined with those of any other office or position. Subject to the policies of this chapter and the supervision of the City Manager, the Purchasing Officer shall have the authority to:

A. Purchase or contract for supplies, services and equipment required by the City;

B. Negotiate and recommend to the City Council execution of contracts for the purchase of supplies, services and equipment;

C. Prepare and implement policies and procedures governing the bidding, contracting, purchasing, storing, distribution and disposal of supplies, services and equipment for the City;

D. Prescribe and maintain such forms as may be reasonably necessary to the implementation of this chapter and any other policies and procedures approved by the City Manager consistent with this chapter;

E. Review the working details, drawings, plans and specifications for any projects or purchases requiring such review in this chapter;

F. Inspect or supervise the inspection of purchased supplies, services and equipment to ensure conformity with any specifications established or required by the City;

G. Transfer among departments any supplies, services and equipment not needed by one such department, but which are necessary for the operation of one or more other departments;

H. Develop and maintain any bidder's list, contractor's list or vendor's catalog file necessary to the operation of this chapter and any other policies and procedures approved by the City Manager consistent with this chapter, Chapter 3.01 and 3.02.

(Ord. No. 1097, § 3(Exh. A), 11-21-2017)

The purpose of this chapter is to establish efficient procedures for the purchase of supplies, services and equipment at the lowest possible cost commensurate with quality needed, to exercise positive financial control over purchases, to clearly define authority for the purchasing function and to assure the quality of purchases. Therefore, a centralized purchasing system is hereby adopted and vested with the authority for the purchase of all City supplies, services and equipment. In addition, this chapter, Chapter 3.01, Chapter 3.02 and the purchasing system they establish are designed to provide appropriate procedures to implement the City's participation in the Uniform Public Construction Cost Accounting Act pursuant to California Public Contract Code, Section 22000 et seq.

(Ord. No. 1097, § 3(Exh. A), 11-21-2017)