Part 3 — RESPONSIBILITY FOR PURCHASES

2830. • DESIGNATION.

The Administrative Services Director shall be the person designated to assume all duties and responsibilities specified in this Chapter, including, but not limited to, the contracting for, purchasing, storing, distribution and disposal of supplies, materials and equipment.

2831. • DUTIES.

The Administrative Services Director shall have the authority and it shall be his/her duty to perform the functions set forth in the following subsections.

Purchase or contract for supplies, materials and equipment required by any using department in accordance with purchasing procedures prescribed by this Chapter.

Negotiate and recommend execution of contracts for the purchase of supplies, materials and equipment.

Review requests for purchases to determine if they are reasonable in quantity and quality in relation to known needs of the using department, to ascertain that they are within budgetary allotments, and to determine whether supplies already on hand in the warehouse or in other departments, can be used to fill the request.

Control emergency purchases in accordance with the approved procedures.

Prepare and maintain standard specifications for supplies, materials and equipment whenever practicable, and to consolidate and schedule orders for all standard items.

Maintain records as to source of supply for types of purchases, bids, bidders' lists and bid quotations.

Act to procure for the City the needed quality in supplies, materials, equipment and services at least expense to the City.

Discourage uniform bidding and endeavor to obtain competition as full and open as possible on all purchases.

Prescribe and maintain such forms as are reasonably necessary to the operation of the procedures provided for in this Chapter.

Supervise the inspection of all supplies, materials and equipment purchased to insure conformance with specifications.

Recommend the transfer of surplus or unused supplies, materials and equipment between departments as needed, and the sale or other disposal of all supplies, materials and equipment which cannot be used by any City agency or which have become unsuitable for City use.

Cause to be delivered or distributed to the using department all supplies, materials and equipment purchased specifically for such department, and cause to be distributed to the using department from available warehouse or stockroom items on hand, supplies, materials and equipment when requisitioned by any department.