Chapter 2.05 — ELECTRONIC FILING OF CAMPAIGN DISCLOSURE INFORMATION

(A)

Except as set forth in subsection B of this Section, any elected officer, candidate, committee other person required to file specified statements, reports, forms, or other documents with the Apple Valley Town Clerk as required by Chapter 4 (commencing with Section 84100) of Title 9 of the California Government Code, also known as the Political Reform Act, and that has received contributions or made expenditures of $2,000.00 or more in a calendar year, may electronically file such statement using the Town's online system according to procedures established by the Town Clerk. However, to ensure reporting continuity, once a statement, report, form, or other document is filed electronically on behalf of any elected officer, candidate, or committee, all future statements, reports, forms, and other documents filed on behalf of that officer, candidate or committee must be filed electronically.

(B)

An elected officer, candidate, committee or other person may choose not to use the electronic filing system by filing all original statements, reports, forms, or other documents in paper format with the Town Clerk, until such time as the Town Council determines that electronic filing is mandatory for all filers.

(Ord. No. 566, § 2, 7-25-2023)

Any elected officer, candidate, committee, or other person who has electronically filed a statement, report, form, or other document using the Town's online system is not also required to file a copy of that document in a paper format with the Town Clerk.

(Ord. No. 566, § 2, 7-25-2023)

In any instance in which an original statement, report, form, or other document must be filed with the Secretary of State or other agency, and a copy of that document is required to be filed with the Town Clerk, the filer may electronically file a copy with the Town Clerk or may file in a paper format.

(Ord. No. 566, § 2, 7-25-2023)

If, for technical reasons, the Town's system is not capable of accepting a particular type of statement, report, form or other document, an elected officer, candidate, committee, or other person shall timely file that document in paper format with the Town Clerk.

(Ord. No. 566, § 2, 7-25-2023)

The Town Clerk shall ensure that the Town's system makes all filed statements, reports, forms, or other documents available on the Town's internet website in an easily understood format that provides the greatest public access. Within 72 hours of each applicable filing deadline, the statements, reports, forms, or other documents, whether filed electronically or in paper format, shall be available and posted on the Town's internet website. If the final day of the 72-hour period is a Saturday, Sunday, or holiday, the period is

extended to the next day that is not a Saturday, Sunday, or holiday. Before posting, the Town Clerk shall redact the street name and building number of the persons or entity representatives listed on any statement, report, or document, or any bank account number required to be disclosed by the filer. Providing a link on the Town's internet website to the statement, report, or other document satisfies this requirement. The data shall be made available free of charge.

The Town Clerk's office shall also make a complete, unredacted copy of the statement, report, form, or other document available to the Fair Political Practices Commission for Government Code Section 87200 filers.

(Ord. No. 566, § 2, 7-25-2023)

The Town Clerk's office shall maintain records according to the Town's records retention schedule and applicable State law commencing from the date filed, a secured, official version of each online or electronic statement, report, form, or other document, which shall serve as the official version of that record.

(Ord. No. 566, § 2, 7-25-2023)

The Town Clerk is authorized to adopt such administrative policies and procedures as deemed necessary to implement this Chapter.

(Ord. No. 566, § 2, 7-25-2023)