Albany Municipal Code § 13-14 Bid Opening Exceptions

[Ord. #09-04, § 1]

a. Where a public meeting is held but no members of the public attend, the bid opening may proceed in accordance with subsection 13-13b,3.

b. In the event of public calamity or some unforeseen event (including an unusually large number of people in attendance) that renders it impossible or highly impracticable to open the bids at the time and place specified, the special procedures in this subsection shall govern. Use of the special procedures shall not invalidate the bid opening:

1. A sign will be continuously posted at the door of the originally specified room, giving notice of an alternate location of the bid opening, from the time of the public calamity or unforeseen event until completion of the alternate bid opening. An officer or employee of the City will remain by the sign to answer inquiries. Not less than one-quarter (1/4) hour nor more than one (1) hour after the originally specified time for the opening of bids, the bids may be opened in the alternate room.

2. If it is impossible or impracticable to use the procedure under this Section, the bids will either be returned to the bidders or be held unopened for a period of forty-eight (48) hours. After forty-eight but not later than seventy-two (72) hours after the originally specified time and place of the bid opening, bids may be opened at any hour, provided that every reasonable means has been taken to notify the respective bidders of the alternate time and place of the reset public meeting.