SECTION 3. NONACCRUAL

EXPERIENCE METHODS

.01 In General. Pending the issuance of final regulations under § 448(d)(5), as amended, a taxpayer eligible to use a NAE method under § 448(d)(5), as amended, may use one of two safe harbor NAE methods of accounting provided in section 3.02 of this notice. Alternatively, a taxpayer eligible to use a NAE method under § 448(d)(5), as amended, may use any other NAE method (an “alternative NAE method”) that clearly reflects the taxpayer’s NAE, subject to the requirements of section 3.03 of this notice. See section 5 of this notice for procedures to obtain automatic consent to change to one of the safe harbor NAE methods or to an alternative NAE method.

.02 Safe Harbor Methods. The safe harbor NAE methods provided in this section 3.02 will be presumed to clearly reflect

a taxpayer’s NAE.

(1) Section 1.448–2T(e)(2) method. A taxpayer may use the NAE method provided in § 1.448–2T(e)(2) of the temporary income tax regulations.

(2) Actual experience method. (i) Op- tion A: Three-year moving average. A taxpayer may use a NAE method under which the taxpayer determines the uncollectible amount (“actual NAE amount”) by multiplying its year-end accounts receivable balance by a percentage (“three-year moving average NAE percentage”) reflecting its actual NAE with respect to its accounts receivable balance at the beginning of the current taxable year and the two immediately preceding taxable years. Under the actual experience method, a taxpayer is allowed to increase its actual NAE amount by 5% (“adjusted NAE amount”). The taxpayer’s three-year moving average NAE percentage, actual NAE amount, and adjusted NAE amount are determined according to the following steps:

STEP 1. Track the receivables in the taxpayer’s accounts receivable balance at the beginning of the current year to determine the dollar amount of the accounts receivable actually determined to be uncollectible and charged off and not recovered or determined to be collectible by the date selected by the taxpayer (the “determination date”) for the year. The determination date may not be later than the earlier of the due date (including extensions) for filing the taxpayer’s federal income tax return for that year or the date on which the taxpayer files such return for that year.

STEP 2. Repeat STEP 1 for the taxpayer’s accounts receivable balance at the beginning of each of the two immediately preceding taxable years.

STEP 3. To determine the taxpayer’s three-year moving average NAE percentage, (i) divide the sum of the net uncollectible amounts from STEP 1 and 2, by (ii) the sum of the accounts receivable balance at the beginning of the current taxable year and the accounts receivable balance at the beginning of each of the two preceding taxable years.

STEP 4. Multiply the percentage computed in STEP 3 by the taxpayer’s accounts receivable balance at the end of the current taxable year. The product is the taxpayer’s actual NAE amount for the current taxable year.

2003–6 I.R.B. 423 February 10, 2003

scribed in this section that is required by the Service to change its NAE method of accounting on examination will be subject to such change in the earliest open taxable year under examination, and will be required to take into account any resulting § 481(a) adjustment entirely in the year of change, and may be subject to penalties. See § 446(f).

.04 Examples. In each example, the taxpayer: (1) uses a calendar year for federal income tax purposes and an accrual method of accounting; (2) is eligible to use a NAE method under § 448(d)(5), as amended by the Act; and (3) selects an appropriate determination date for each taxable year. In each of Examples 1–5, the taxpayer wants to use the actual experience method beginning in 2002.

Example 1. Taxpayer A has the data necessary to track the uncollectible amounts in its beginning-ofyear accounts receivable for the current taxable year and the two immediately preceding taxable years. A determines that its actual accounts receivable collection experience is as follows:

Beginning A/R Amount

(“alternative NAE amount”) with the adjusted NAE amount that would have resulted from use of the actual experience method, as described in section 3.02(2) of this notice, for the test period. In no event will the test period include taxable years ending on or before March 9, 2002, or prior to the first year in which the taxpayer used its alternative NAE method.

(2) Treated as clearly reflecting NAE. If the total of the alternative NAE amounts for each year of the test period (“cumulative alternative NAE amount”) is less than or equal to the total of the adjusted NAE amount computed under STEP 5 of section 3.02(2)(i) of this revenue procedure for each year of the test period (“cumulative adjusted NAE amount”), then: (i) the taxpayer’s alternative NAE method will be treated as clearly reflecting its NAE for the test period; and (ii) the taxpayer may continue to use that alternative NAE method, subject to a requirement to self-test again in three taxable years. See Example 6 in section 3.04 of this notice.

(3) Treated as not clearly reflecting NAE. If the cumulative alternative NAE amount

is more than the cumulative adjusted NAE amount for the test period, then: (i) the taxpayer’s alternative NAE method will be treated as not clearly reflecting its NAE for the test period; and (ii) the taxpayer must change its NAE method of accounting to a method that will clearly reflect its NAE. See Examples 7 and 8 in section 3.04 of this notice.

(4) Changes to or from alternative NAE methods. A taxpayer that voluntarily changes its NAE method of accounting as a result of section 3.03(3) of this notice should follow the automatic change in method of accounting procedures described in section 5.02 of this notice. A taxpayer that must change its NAE method of accounting as a result of section 3.03(3) of this notice, but does not change, will be subject to being changed by the Service on examination to the actual experience method. A taxpayer that does not maintain records of the data necessary to determine its actual NAE (in accordance with section 3.02(2) of this notice) will be subject to being changed by the Service on examination to the specific charge-off method. A taxpayer de

Charged Off by Determination Date

(adjusted for recoveries)

Year

Total A/R Balance At Beginning of Year

2000 $1,000,000 $35,000

2001 760,000 75,000

2002 1,975,000 65,000

Total $3,735,000 $175,000

of A ’s receivables in its account on January 1, 2002, that were charged off as uncollectible (adjusted for recoveries) on or before the determination date, by the balance of A ’s accounts receivable account on January 1, 2002 ( i.e., $65,000/$1,975,000 or 3.3%). Thus, A ’s actual NAE amount for 2002 is determined by multiplying this percentage by the balance of A ’s accounts receivable account on December 31, 2002 ( i.e ., $880,000 x 3.3% = $29,040). A is permitted to exclude from gross income in 2002 an amount equal to 105% of A ’s actual NAE amount ($29,040 x 105% = $30,492). This is A ’s adjusted NAE amount for 2002.

Example 3. The facts are the same as Example 2. A determines that its accounts receivable collection experience for 2003 is as follows:

A ’s ending A/R Balance on 12/31/2002, is $880,000.

In 2002, A chooses to compute its NAE amount by using the three-year moving average under Option A in section 3.02(2)(i) of this notice. Thus, A’s threeyear moving average NAE percentage is 4.7%, determined by dividing the sum of the amount of A’s receivables in its account on January 1 ^st of 2000, 2001, and 2002, that were determined to be uncollectible and charged off (adjusted for recoveries) on or before the corresponding determination dates, by the sum of the balances of A’s accounts receivable account on January 1 ^st of 2000, 2001, and 2002 ( i.e., $175,000/ $3,735,000 or 4.7%). Thus, A’s actual NAE amount for 2002 is determined by multiplying this percentage by the balance of A’s accounts receivable account on December 31, 2002 ( i.e., $880,000 x 4.7%

= $41,360). A is permitted to exclude from gross income in 2002 an amount equal to 105% of A’s actual NAE amount ($41,360 x 105% = $43,428). This is A’s adjusted NAE amount for 2002.

Example 2. The facts are the same as Example 1, except A has not maintained the data necessary to use Option A in section 3.02(2)(i) of this notice. A determines that, of its 2002 beginning-of-year receivables of $1,975,000, $65,000 were determined to be uncollectible and charged off (adjusted for recoveries) on or before September 15, 2003, the date A timely files its federal income tax return for 2002 (the determination date). A chooses to use Option B in section 3.02(2)(ii) of this notice to compute its adjusted NAE amount for 2002. A ’s current year NAE percentage is 3.3%, determined by dividing the amount

February 10, 2003 424 2003–6 I.R.B.

Beginning A/R Amount Charged Off by Determination Date

(adjusted for recoveries)

Year

Total A/R Balance At Beginning of Year

2002 $1,975,000 $65,000

2003 880,000 95,000

Total $2,855,000 $160,000

count on December 31, 2003 ( i.e ., $2,115,000 x 5.6% = $118,440). A is permitted to exclude from gross income in 2003 an amount equal to 105% of A ’s actual NAE amount ($118,440 x 105% = $124,362). This is A ’s adjusted NAE amount for 2003.

Example 4. The facts are the same as Example 3. A determines that its accounts receivable collection experience for 2004 is as follows:

A ’s ending A/R Balance on 12/31/2003, is $ 2,115,000.

In 2003, A must compute its NAE amount using an average of its actual NAE for 2002 and 2003 (in accordance with Option B in section 3.02(2)(ii) of this notice). Thus, A ’s two-year moving average NAE percentage is 5.6%, determined by dividing the sum of the amount of A ’s receivables in its accounts on Janu

ary 1 ^st of 2002 and 2003, that were determined to be uncollectible and charged off (adjusted for recoveries) on or before the corresponding determination dates, by the sum of the balances of A ’s accounts receivable account on January 1 ^st of 2002 and 2003 ( i.e., $160,000/$2,855,000 or 5.6%). Thus, A ’s actual NAE amount for 2003 is determined by multiplying this percentage by the balance of A ’s accounts receivable ac

Beginning A/R Amount

Charged Off by Determination Date

(adjusted for recoveries)

Year

Total A/R Balance At Beginning of Year

2002 $1,975,000 $65,000

2003 880,000 95,000

2004 2,115,000 105,000

Total $4,970,000 $265,000

Example 6. Beginning in 2002, taxpayer C uses an alternative NAE method similar to the method described in Black Motor Co. v. Comm’r, 41 B.T.A. 300 (1940), aff’d, 125 F.2d 977 (6th Cir. 1942). C must self-test its alternative NAE method for the first year it is used (2002), and then every three taxable years after 2002 for which C uses its alternative NAE method. Thus, beginning in 2002, C must begin tracking its beginning-of-year accounts receivable and computing its actual NAE as provided in section 3.02(2) of this notice. C ’s actual NAE amount and alternative NAE amount for 2002 are set forth below:

A ’s ending A/R Balance on 12/31/2004, is $1,600,000.

In 2004, A must compute its NAE amount using an average of its actual NAE for 2002, 2003, and 2004 (in accordance with Option B in section 3.02(2)(ii) of this notice). Thus, A ’s actual three-year moving average NAE percentage is 5.3%, determined by dividing the sum of the amount of A ’s receivables in its account on January 1 ^st of 2002, 2003, and 2004, that were determined to be uncollectible and charged off (adjusted for recoveries) on or before the corresponding determination dates, by the sum of the balances of A ’s accounts receivable account on January 1 ^st of 2002, 2003, and 2004 ( i.e ., $265,000/$4,970,000 or 5.3%). Thus, A ’s actual NAE amount for 2004 is determined by multiplying this percentage by the bal

ance of A ’s accounts receivable account on December 31, 2004 ( i.e ., $1,600,000 x 5.3% = $84,800). A is permitted to exclude from gross income in 2004 an amount equal to 105% of A ’s actual NAE amount ($84,800 x 105% = $89,040). This is A ’s adjusted NAE amount for 2004. Thereafter, A must continue to use a 3-year moving average to compute its actual NAE, or obtain approval of the Commissioner to change its method of accounting.

Example 5. Taxpayer B has not tracked its 2002 beginning-of-year accounts receivable. Therefore, B may not use the actual experience method for 2002. B may use this method for 2003 if B tracks its 2003 beginning-of-year receivables.

Beginning A/R Amount Charged Off by Determination Date

(adjusted for recoveries) Alternative NAE Amount

Year

Total A/R Balance At Beginning of Year

2002 $350,000 $14,000 $20,700

C ’s ending A/R Balance on 12/31/2002, is $500,000.

C ’s actual NAE percentage is 4%, determined by dividing the amount of C ’s receivables in its account on January 1, 2002, that were charged off as uncollectible (adjusted for recoveries) on or before the determination date, by the balance of C ’s accounts receivable account on January 1, 2002 ( i.e ., $14,000/ $350,000 or 4%). Thus, C ’s actual NAE amount for

2002 is determined by multiplying this percentage by the balance of C ’s accounts receivable account on December 31, 2002 ( i.e ., $500,000 x 4% = $20,000). Because C ’s alternative NAE amount for 2002 ($20,700) is not greater than 105% of its actual NAE amount for 2002 ( i.e ., $20,000 x 1.05 = $21,000), C ’s alternative NAE method will be treated as clearly reflecting its actual NAE for the test period 2002. C ’s next

test period would be taxable years 2003 through 2005. C ’s actual NAE amounts (computed under Option B of section 3.02(2) of this revenue procedure, because C lacked the data to use Option A) and alternative NAE amounts for those years are set forth below:

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Actual NAE

Amount

Alternative NAE

Amount

Beginning A/R Amount Charged Off by Determination Date

(adjusted for recoveries)

Year

Total A/R Balance At Beginning of Year

2003 $440,000 $30,000 $42,329 $43,050

2004 760,000 65,000 138,183 140,200

2005 1,965,000 65,000 101,106 110,550

Total $3,165,000 $160,000 $281,618 $293,800

method provided in this notice for either its first or second taxable year ending after March 9, 2002, provided the taxpayer’s NAE method is not an issue under consideration for taxable years under examination, within the meaning of section 3.09 of Rev. Proc. 2002–9, at the time the Form 3115 is filed with the national office (subject to the exception in Section 4 of this notice);

(2) A taxpayer that wants to change to a NAE method provided in this notice for its first taxable year ending after March 9, 2002, that on or before March 12, 2003, files its original federal income tax return for that year is not required to comply with the filing requirement in section 6.02(3)(a) of Rev. Proc. 2002–9, provided the taxpayer complies with the following filing requirements. The taxpayer must complete and file the Form 3115 in duplicate. The original Form 3115 must be attached to an amended federal income tax return for the taxpayer’s first taxable year ending after March 9, 2002. This amended return must be filed no later than August 11, 2003. The copy of the Form 3115 must be filed with the national office (see section 6.02(6) of Rev. Proc. 2002–9 for the address) no later than when the taxpayer’s amended return is filed; and

(3) When filing the Form 3115, the taxpayer must complete all applicable parts of the form and, in lieu of the label required by section 6.02(4) of Rev. Proc. 2002–9, are instructed to write “Change to

[identify the requested NAE method] under Notice 2003–12” at the top of the form.

.03 Taxpayers That Must Change After Self-Testing. If a taxpayer required to change its method of accounting as a result of section 3.03 of this notice properly applied its alternative NAE method during the test period and the taxpayer makes the change for its first taxable year following the last taxable year of the test period, the taxpayer must follow the automatic change in method

Assume that C ’s ending A/R balance on 12/31/05, is $2,000,000.

Because C ’s cumulative alternative NAE amount for this period ($293,800) is not greater than 105% of its cumulative actual NAE amount for the same period ( i.e ., $281,618 x 1.05 = $295,699), C ’s alternative NAE method will be treated as clearly reflecting its actual NAE for the test period. Accordingly, C may continue to use its alternative NAE method, subject to the requirement that C self-test again after the next three taxable years.

Example 7. The facts are the same as Example 6, except that C ’s alternative NAE amount for 2002 is $21,700. Because C ’s alternative NAE amount for 2002 is more than 105% of its actual NAE amount for 2002 ( i.e ., $20,000 x 1.05 = $21,000), C ’s alternative NAE method will be treated as not clearly reflecting its NAE for the test period. As a result, C cannot use its alternative NAE method of accounting, but must use a method that will clearly reflect its NAE for 2002.

Example 8. The facts are the same as Example 7, except that C used its alternative NAE method in taxable years prior to 2002. Because C ’s alternative NAE method will be treated as not clearly reflecting its NAE for the test period, C will be required to change its NAE method of accounting to a method that will clearly reflect its NAE for 2002.